Job Description

 

BridgeValley CTC invites applications for the position of Administrative Assistant - Senior to the Vice President of Student Affairs beginning as soon as possible.
 
The position works cooperatively in a team-based environment and provides administrative support for the entire Student Affairs. This is a full-time, nonexempt, classified appointment providing administrative support to the Vice President of Student Affairs.  The starting salary for this position is $29,500.  Actual salary offer will be determined by combination of education and related experience.

Examples of Duties

• Provide excellent front-line customer service for the Vice President of Student Affairs and the Student Affairs Division including working with students, faculty and staff in person, online and on the phone.
• Greets and assist visitors; provides information, directions and assistance; takes messages and schedules appointments.
• Coordinates meetings to accommodate multiple employees and office calendars.
• Attends weekly administrative meetings; records and transcribes minutes; posts and files minutes.
• Purchases office supplies as needed for division and reconciles procurement card statements.
• Prepares documents for signatures and approvals using the institutions online platform.
• Reviews reports, policies, and worksheets for accuracy; drafts correspondence.
• During peak enrollment periods assist the Student Affairs division with responding to phone calls, emails, and front-line support.
• Participates in institutional committees as assigned.
• Other duties as assigned.

Qualifications

Minimum
• Associate degree and/or an equivalent combination of education and experience necessary to perform the duties of the job.
• Two years' experience in providing customer service and at least one year of experience working in a post-secondary environment.
• A demonstrated ability to make effective use of technology including Microsoft Office products.
• Experience in establishing and maintaining a system of data entry and record keeping.
• Must be able to work evening hours as needed and occasional weekends.
• Excellent customer service skills and responsiveness.
• Ability to effectively manage multiple priorities and give attention to detail.
• Strong skills in technology, communication and problem-solving.
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students and employees.

Additional Information

 

• BridgeValley will not accept incomplete applications. Please fill out the application completely, even though the resume may include the same information.
• Employment is subject to satisfactory results on background check.
• Copies of transcripts may be sent but originals must be available prior to hire.
• This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.
• We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor candidates requiring a visa.

BridgeValley Community and Technical College promotes student success, prepares a skilled workforce, and builds tomorrow's leaders by providing access to quality education.

BridgeValley is an equal opportunity, affirmative action institution that does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status in its employment, programs, activities.

Please contact the Human Resources office at 304-205-6606  if you need assistance or reasonable accommodation in the hiring process.  

 

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