Job Description

This position supports the efforts to implement, administer, and coordinate instruction in the Social Science and Business division with the overall goal of providing educational opportunities across multiple instructional units. The Administrative Assistant duties contribute to the Colleges overarching strategies of acquiring technology, engaging and retaining students, empowering faculty and staff to improve processes, and increasing partnerships.

South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of antiracist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district. 

And if that isn't enough?  We also offer:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
• Campus bookstore offering snacks, apparel, and specialty supplies
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE parking on our campuses – permits are not required
• On-campus child care
• Percival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths that are marked and on nicely paved sidewalks
• Gym and recreation facilities
• SPSCC promotes wellness  with a variety of different workshops and events on campus
• Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
• Many community events in the Kenneth J. Minnaert Center for the Arts
• Employee Resource Groups (ERGs) that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
  • Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.

 

What You'll Do

Administrative Support for the Social Science and Business Division:

• Build and maintain relationships with instructors, students, and members of the public and business organizations, in a professional, courteous, and efficient manner.
• Communicate effectively, verbally and in writing.
• Demonstrate commitment to the colleges diversity goals.
• Works with other college units such as purchasing, facilities, and information technology to ensure accurate and timely procurement of materials and services for division.
• Schedules and coordinates the collection of student evaluations of faculty.
• Provide assistance to faculty, students and others and make appropriate referrals as necessary.
• Maintain good working relationships with other college departments and personnel.
• Work with faculty and the dean to create and submit quarterly instructional schedules in accordance with expected timelines and deadlines.
• Serve as a collaborative member of the team in the office to provide support and back up coverage for other divisions and the Instruction Department as needed.

Administrative Support for the Social Science and Business Dean:

• Gather appropriate data and information for reports, forms, and other documents.
• Prepare and review purchasing, travel, and other financial documents for accuracy and correctness.
• Screens, prioritizes and distributes mail; screens calls and visitors
• Follow all applicable college procedures.
• Assist the dean with orienting new staff to college processes and procedures.
• Create and maintain spreadsheets and databases, e.g. class schedules, and budgets.
• Maintain appropriate confidentiality.
• Assist in maintaining the deans schedule/calendar and any other office schedules/calendars.
• Manage time on critical assignments and prioritize work in response to requests.
• Arrange, attend and/or conduct meetings upon request.
• Record, distribute, and maintain meeting minutes for program and tenure review committees and other meetings as requested.
• Make travel arrangements for the dean and others as directed.
• Prepare, proof, and edit reports, correspondence, contracts and other documents as requested.
• Prepare and process documents and forms as directed.
• Reconcile and monitor division budgets, applying appropriate coding, e.g. program goods and services, division office, professional development and grants/allocations.
• Perform other duties as assigned  

 

Qualifications You Possess

Minimum: Qualifications:

• High school graduation or equivalent AND three years of progressively responsible experience in office, clerical, or administrative work; formal education will substitute year-for-year for experience.
• Cross Cultural Communication -- Verbal and nonverbal communication skills in interaction with those who are culturally different from one's self.
• Collaborative -- The ability to work in culturally diverse groups toward a common goal by involving, including, and valuing others.
• Flexibility -- The ability to respond and adapt to new and changing situations.
• Demonstrated commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds.

Preferred Qualifications:

• Demonstrated commitment to customer service. 
• Experience working independently; ability to prioritize multiple tasks; and accommodate numerous interruptions is essential.
• Strong aptitude for attention to detail and accuracy of information.
• Excellent communication skills, the ability to work well with others, and function as a team member. 
• Working knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel.

 

To Apply

 

Applications must be completed online and include the following attachments:

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
2. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.
 
Veterans Preference
Applicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to wpeters@spscc.edu with the job number for which they are applying in the subject line.
 
Background Check Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.

Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.
 

South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator

South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, ssoto@spscc.edu, Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512;  South Puget Sound Community College is a smoke-free/drug free environment.

Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500. 

 

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