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Program Assistant, Human Resources

Heartland Community College

Job Description

 

 

Program Assistant, Human Resources

 
Location :  Normal, IL
 
Job Type : Full-time
 
Unit : Finance and Administration
 
Job Number : 2000232
 
 
 
Description

 

We seek applicants for a full-time position to coordinate administrative processes and support daily operations of the Human Resources (HR) Office. 

General responsibilities include but are not limited to
  • Collaborate with HR colleagues to support and carry out various HR processes, including talent acquisition and employee lifecycle functions
  • Assist employees, prospective employees, and other individuals in obtaining and completing appropriate Human Resources forms and documents
  • Prepare, distribute, and receive new employee packets and related paperwork and respond to related questions; follow-up with employees and supervisors to ensure timely completion of necessary paperwork
  • Assist with assigning, tracking, and completion follow-up for employee onboarding courses, compliance trainings, and performance evaluations
  • Enter, review, and extract data in HR systems to perform tasks as assigned
  • Provide telephone and public reception in a courteous and professional manner
  • Monitor the Human Resources email inbox for inquires and electronic form intake
  • Perform and/or delegate tasks to student employees, including typing, filing, copying/scanning, faxing, sorting and distributing mail, and other office tasks as necessary
  • Assist HR staff with meetings, events, and special projects

 

Requirements 
  • Associate degree or appropriate experience/education
  • Excellent verbal, written, and interpersonal communication skills
  • Ability to work inclusively within a diverse campus community
  • Strong organizational skills, attention to detail, ability to problem-solve and to function professionally under pressure

 

Desired Qualifications 
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
  • Work experience in a professional office environment

 

Applications submitted by December 9, 2022 will receive priority consideration, with review of applications continuing as needed.

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