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Administrator, Payroll Tax & Retirement

Houston Community College

Job Description

We are currently seeking a Payroll Tax and Reporting Analyst who will advance the institutions proud tradition of excellence in academics, student life and community service.

The Opportunity
You: You thrive on helping students achieve their educational and career aspirations, and youre looking for an opportunity where you can continue to learn and grow in your career.

Your mission: Youll provide tax compliance support to the payroll team, employees, HRIS and IT staff, remaining current on all applicable tax regulations to ensure that employee tax calculations are correct.

Your work: Highlights
In this role, youll work collaboratively across internal teams to establish strong working relationships with key stakeholders. In particular, youll serve as liaison between Payroll, HRIS and IT staff, and communicate tax information to employees and payroll team members.

Youll coordinate, test and validate tax configuration changes to the PeopleSoft system, and monitor system changes contained in PeopleSoft patch updates. Youll coordinate the year-end tax process and other PeopleSoft payroll projects as needed. In addition, youll troubleshoot and resolve tax errors for payroll processing. Scheduling and leading tax update testing and implementation; setting up and processing non-resident alien withholdings; and processing tax balance adjustments, will also fall within the scope of this position.

Professional Development Opportunities
At HCC, we support job-related professional growth that will enable you to advance your career goals, increase institutional effectiveness and improve the quality of our programs and services. Youll discuss with your supervisor the training programs, conferences, courses and/or other relevant professional development activities you could participate in throughout the year.

Next steps: If you always have the student experience in the forefront of your planning and execution, if youre a collaborator, an innovator and a person who gets things done, apply today!

Job Summary

Completes submission and payments regarding Teacher Retirement System and Optional Retirement Plans.  Completes all tax processes associated with 941, TWC and year-end W2/W2C.  Coordinates all federal tax updates to the system of record.  Processes bi-weekly payrolls.  Makes administrative judgements and decisions to keep department functioning smoothly in the absence of supervisor.


Monitor, schedule and lead Tax Update testing and implementation.

Prepare and process Quarterly and annual 941 to include tax deposits and filings.

Prepare and process annual W-2 and 1095 tax forms.

Process, monitor and submit/complete payroll-related processes including, but not limited to: TWC payments, Non-Resident Alien withholding, court ordered deductions, IRS Levies, Student Loans, and TRSORP/ERS payments.

Collaborate with Grant department staff regarding time and effort reporting and to ensure payments to grants are completed promptly and accurately.

Work collaboratively with the Finance department staff to reconcile payroll-related general ledger and financial mapping.

Monitor system changes contained in human capital management regarding payroll, tax, leave and time monitoring and reporting patch updates.

Work collaboratively across internal teams and establish strong working relationships with key stakeholders.

Participate/lead payroll audits (internal, external, Workers Compensation).

Manage sensitive payroll information in a confidential manner.

Maintain and keep up-to-date knowledge of all Federal, State and District rules and regulations to ensure HCCs payroll compliance.

May oversee, coach or mentor subordinate staff.

Perform other duties, tasks and assignments as required.


Education & Experience

  • Bachelors degree in a business-related curriculum required
  • Certified Payroll Professional (CPP) preferred
  • 5 years human capital management payroll/tax experience; including 2 years of supervisory experience required
  • Knowledge of Federal & State tax regulations
  • Non-Resident Alien Tax experience helpful
  • Public Sector (Higher Education) experience helpful

Licensing & Certification

  • Valid Texas Driver License   

Special Skills

  • MS Office Programs
  • Human Capital Management
  • Knowledge of all functional areas within Talent Engagement/Payroll


  • Delivering High Quality Work
  • Accepting Responsibility
  • Serving Customers
  • Supporting Organizational Goals
  • Driving Continuous Improvement
  • Acting with Integrity
  • Thinking Critically
  • Managing Change
  • Communicating Effectively

Working Conditions

General office.  May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision.  Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator.  Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes.  Ability to travel to and from meetings, training sessions or other business-related events.  May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:  This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. Were proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team
Be a part of a dynamic community dedicated to providing the resources, guidance and inspiration needed to create the ultimate student experience: from registration and financial aid applications to the first time they arrive at one of our Centers of Excellence or log in to their first class, from academic success planning to providing a safe environment, and from connecting them with community networks to launching them into the career of their dreams. Make their student experience exceptional.

Houston is a city with limitless possibilities:

  • Third-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York Citys 55.
  • 145 languages are spoken here.
  • Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
  • Houston is a major-league sports town, and dont forget the annual Houston Livestock Show & Rodeo.
  • The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
  • World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nations top institutions.
  • With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houstons cultural scene.
  • Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and youre ready to join an amazing team, please apply right away.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veterans status.  The following person has been designated to handle inquiries regarding the non-discrimination policies

David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity

PO Box 667517                                    

 Houston TX, 77266

 713 718.8271 or Institutional.Equity@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

 Individuals with disabilities, who require special accommodations to interview, should contact  (713) 718-8565.


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