Position, Department: Accounting Specialist - Bursar Office, Operations

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8 a.m.-5 p.m., 40 hours per week

Pay Range: $16.50 - $20.63 *Actual pay depends on qualifications

Opportunity for hybrid schedule: Yes

Benefits Category: Full-time Benefits

Position Summary: Accounting Specialists are responsible for receiving and processing all incoming monies for the College and issuing tuition refunds. The Accounting Specialists are also primarily responsible for providing student account services to students and parents by communicating regularly regarding account balances, holds, payments, refunds, etc.

To be considered for this position we will require an application and resume.

• Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

• Perform Payment Processing and Deposit Responsibilities – Processes all student payments, departmental deposits, collection agencies payments and miscellaneous payments. Supports Assistant Bursar in managing Marketplace products, including enabling and disabling products, tracking inventories, and providing reports. Adds and removes holds and miscellaneous charges, including, calculator rentals, library fines, traffic fines, returned checks, etc. Advises faculty and staff on departmental deposits, procedures, credit card equipment, etc.
• Student Account Services – Counsels students on account status, tuition charges, payment options and deadlines. Communicates regularly and effectively with team members and other departments to provide services to students and resolve issues. Collaborates with Bursar staff to provide service to Third Party students and students in collections. Assists students with obtaining 1098-T records and updating tax information. Manages Bursar Office email Assists students with managing their student ID card, including adding or removing money and resolving issues in using the ID card on campus. Advises students and parents on payment plan options
• Manages Refund Processing – Processes credit card, check, and direct deposit refunds to students and parents, ensuring refunds are issued based on original payment method. Reviews weekly refund check run. Adds and reviews refund holds in a timely manner. Collaborates with the Bursar Staff, Financial Aid, and Veterans Services to validate refunds prior to issuance. Assists the office in unclaimed property duties by working with students to void and reissue uncashed checks.
• Safeguard assets – Balances cash drawer and reconciles activity daily, including ensuring proper safekeeping of money and supporting documentation. Responsible for ordering cash and maintaining a vault to support staff and faculty taking payments across campus including providing change, cash boxes and/or credit card equipment. Maintains vault log to ensure cash bags and equipment are returned in a timely manner. Maintains awareness of regulations, such as FERPA, PCI, GLB to ensure compliance and identify suspicious patterns or activities. Assists Director, Bursar Operations, in maintaining and organizing equipment, document retention, and in preparing Bursar Office files for storage annually.

• Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

Diversity Statement: Here at Johnson County Community College, we seek to inspire positive change for our students, faculty, and staff through promoting growth and development of all individuals. We aim to create a sense of belonging, accepting all values, life experiences, and perspectives on our campus. We are seeking individuals who will bring their true, authentic selves to JCCC so we can broaden perspectives with innovative ideas, interests, and passions, while fostering and promoting our diversity commitments to our community. We believe that engaging all of our unique employees is the key to students success. You belong here.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: Johnson County Community College (JCCC) is an Equal Employment Opportunity Employer. JCCC provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.