Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	Staff & Executive - Administrative & Support
Department	SAS-Latino & Hispan Carib Stds
Overview	The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator II. Among the key duties of this position are: Provides confidential and coordinating support to the Department of Latino and Caribbean Studies and all affiliated programs, Provides administrative support to the LCS Chair, Undergraduate Director, LCS faculty and staff, and operations of affiliated programs. Organizes, coordinates, and implements the administration of the Department, and its affiliated programs. Facilitates and implements departmental guidelines and procedures, related to all majors and minors, recruitment events and marketing brochures, general advising, registration, and commencement initiatives. Responsible for the planning and execution of meetings, special programs, and events including travel arrangements and visas. Provides general office support to the department and affiliated programs including but not limited to document creation, proper routing of correspondence, file and records management and retention, and calendar/schedule management. Responsible for updates and maintenance of departmental/program websites. Responsible for the administration of travel logistics in line with the most current policy and the preparation of travel and expense reimbursement processing, where appropriate. Work is consistent with a basic understanding of the mission, vision, role, and goals of the Department and is performed under direct supervision of the Department Administrator Supervisor.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	44831.000
Annual Mid Range Salary	55743.000
Annual Maximum Salary	66655.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in a related field or an equivalent combination of education and/or experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and understanding of college academic and student affairs, office administration, work organization, coordination, facilitation, and bookkeeping. Proficiency with MS Word, Excel, PowerPoint, email, and website maintenance software. Candidate must be comfortable working on multiple projects and priorities and should function well in a team environment. Effective client service skills.
Preferred Qualifications	Website (content) maintenance system and software, Degree Navigator, SciQuest, Cornerstone Systems (Oracle, HCM, etc.) is preferred. Prefers two years relevant experience in an administrative function. Department works closely with vendors from Spanish-Speaking countries, therefore, bilingual candidates are strongly encouraged to apply.
Equipment Utilized	Microsoft Office, SAS Systems, Cornerstone, Degree Navigator, SciQuest, cloud-based storage, and other SAS-specific systems
Physical Demands and Work Environment	Ability to travel to all RU-NB schools. Valid Driver’s License and use of a reliable automobile. Ability to lift up to 25 lbs.
Special Conditions

Posting Details

Posting Number	22ST4018
Posting Open Date	12/27/2022
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Livingston (RU-New Brunswick)
City
State
Location Details	Piscataway, NJ 08854

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement