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Coordinator - Career & Technical Education
Job Description
Position Title
Coordinator - Career & Technical EducationDepartment
Academic Affairs, Career & Technical EducationEmployee Group
Professional/TechnicalStatus
Full-timeStarting Salary Range
Mid 30's to Mid 40'sCompensation Details
Excellent benefits package. Click here to view our benefits summary.
Position Summary
Purpose, Scope & Dimension of Job:
The primary purpose of this position is work in the community to oversee and coordinate the development of secondary articulation agreements, ensuring collaboration among secondary program leaders and post- secondary CTE program coordinators, and ensuring the timely and accurate production of articulation activities and documents. This position requires extensive knowledge of the college’s CTE programs and curriculum, as well as the secondary CTE programs provided within the college service district. This position is also responsible for management of the articulation database. Additionally, this position will provide site administration of the CATEMA software system, used to track CTE student transition within the college’s service area. This position is expected to work as a liaison to CATEMA technicians, to collaborate with secondary and other relevant parties to provide faculty/staff training, and to oversee use of the system. This position will communicate directly with internal stakeholders (Assistant Vice President of CTE, CTE deans, program coordinators, and faculty) as well as external stakeholders at secondary (area high schools and ISDs) and state level to ensure that Mott continues to meet Perkins requirements, state expectations, and local needs for articulation. This position will be responsible for interfacing with relevant State of Michigan databases to update articulation and Program of Study data. Under the direction of the Assistant Vice President of CTE, this position will also help to administer local Perkins grant funds, particularly through acquisition of instructional equipment, support for advisory committee meetings, and processing of professional development requests.
Supervisory Responsibility:
This position coordinates the daily operation of the department of Career & Technical Education and may provide direction of student employees or temporary support staff. This position is responsible for working directly with Assistant Vice President of CTE, College deans, program coordinators, and faculty; secondary CTE contacts; and state-level Perkins grant administrators.
Essential Duties/Major Accountabilities:
A. Secondary to Post Secondary Articulation – Development and Implementation of Process Develop and oversee process; provide information to Mott deans and program coordinators and secondary program leaders; serve as gatekeeper to ensure quality process. Serve as archivist/historian to provide institutional memory/knowledge of past precedent to new situations.
The primary purpose of this position is work in the community to oversee and coordinate the development of secondary articulation agreements, ensuring collaboration among secondary program leaders and post- secondary CTE program coordinators, and ensuring the timely and accurate production of articulation activities and documents. This position requires extensive knowledge of the college’s CTE programs and curriculum, as well as the secondary CTE programs provided within the college service district. This position is also responsible for management of the articulation database. Additionally, this position will provide site administration of the CATEMA software system, used to track CTE student transition within the college’s service area. This position is expected to work as a liaison to CATEMA technicians, to collaborate with secondary and other relevant parties to provide faculty/staff training, and to oversee use of the system. This position will communicate directly with internal stakeholders (Assistant Vice President of CTE, CTE deans, program coordinators, and faculty) as well as external stakeholders at secondary (area high schools and ISDs) and state level to ensure that Mott continues to meet Perkins requirements, state expectations, and local needs for articulation. This position will be responsible for interfacing with relevant State of Michigan databases to update articulation and Program of Study data. Under the direction of the Assistant Vice President of CTE, this position will also help to administer local Perkins grant funds, particularly through acquisition of instructional equipment, support for advisory committee meetings, and processing of professional development requests.
Supervisory Responsibility:
This position coordinates the daily operation of the department of Career & Technical Education and may provide direction of student employees or temporary support staff. This position is responsible for working directly with Assistant Vice President of CTE, College deans, program coordinators, and faculty; secondary CTE contacts; and state-level Perkins grant administrators.
Essential Duties/Major Accountabilities:
A. Secondary to Post Secondary Articulation – Development and Implementation of Process Develop and oversee process; provide information to Mott deans and program coordinators and secondary program leaders; serve as gatekeeper to ensure quality process. Serve as archivist/historian to provide institutional memory/knowledge of past precedent to new situations.
- Analyze secondary requests for articulation agreements; assess potential conflicts; research past and related agreements; engage program leaders in decision-making.
- Facilitate meetings among secondary and post-secondary academic leadership for the purpose of aligning curriculum and developing articulation agreements.
- Develop and produce articulation agreements, working with appropriate stakeholders.
- Oversee signature process.
- Maintain a database of current and pending articulation agreements.
- Work with appropriate staff to ensure that all agreements are available on the MCC website.
B. Database Management – Administer and Coordinate Regional Use of CATEMA
- Consult with CATEMA technicians to oversee system upgrades, functionality.
- Assume a leadership role with area secondary contacts to ensure full and accurate implementation and data entry.
- Collaborate with internal stakeholders (deans, program coordinators, registrar’s office) to ensure transfer of data from CATEMA to Datatel system.
- Assist students and faculty in completing credit articulation, providing referrals to appropriate supportive services as needed.
- Regularly assess state climate for opportunities to expand database.
C. Grant Administration – Coordinate Documentation of Grant Activities
- Consult with Assistant Vice President of CTE, academic deans and faculty to assemble and prepare professional development, program evaluation, equipment, and supply requests for Perkins funding.
- Consult with Assistant Vice President of CTE, academic deans and faculty to complete Employee Transaction Forms for Perkins program improvement activities.
- Consult with Assistant Vice President of CTE, academic deans and faculty to verify invoices; consult with accounting personnel to ensure prompt payment.
D. Related Support Areas
- Compose clear and articulate correspondence and communications to college and secondary faculty and administrators.
- Assist with activities sponsored by the CTE Office to build relationships and make connections amongst stakeholders, such as Advisory Committee meetings, Perkins workshops and meetings, including serving on high school CTE advisory boards as appropriate and outreach activities, etc.
- Carries out other duties as assigned in keeping with the functions of the position.
Accountability Standards for all Department Staff:
- Promote positive image of the Office of Career & Technical Education, Assistant Vice President of CTE, Vice President of Academic and Student Success, President, and college as a whole by ensuring that all communication, both verbal and written, adheres to or exceeds professionally accepted standards.
- Provide high level of customer service to students, staff, and faculty members, as well as to external stakeholders.
- Maintain accurate records of the college’s secondary articulation history, Perkins grant administration, and other documents as appropriate.
- Coordinate work efforts with other appropriate groups.
- Coordinate efforts and maintain open lines of communication to ensure that all necessary work is completed in a timely manner.
- Assist Academic Administration in ensuring that students are adequately prepared to succeed at college level, and that students receive appropriate credit for prior coursework.
- Behave ethically.
- Consistent and timely attendance.
Minimum Requirements
1. Associate’s Degree in related field or equivalent education and experience.
2. Integrity and sound judgment in handling confidential information.
3. Demonstrated ability to efficiently organize and manage large amounts of complex information.
4. Detail oriented, well organized, and accurate.
5. Demonstrated work history of providing high quality, strong customer-oriented services, including problem-solving approach, strong listening skills, history of coordinated work efforts with extensive follow-through and follow-up, experience identifying customer needs.
6. Strong analytical, problem-solving, logic, research, and documentation skills.
7. Ability to work successfully in a high stress environment, handling multiple tasks and projects simultaneously. Demonstrated history of on-time delivery of projects, project coordination, and anticipation of issues.
8. Demonstrated ability to succeed in a team-oriented environment; ability to coordinate work effort with others and work effectively with others in a team setting. Willing to help co-workers; “we” orientation/attitude. Willingness to perform both professional and technical/administrative/clerical tasks.
9. Willing to take accountability for and ownership of work and job operations.
10. Exhibited track record of dependability and reliability.
11. Ability to work successfully in an environment without detailed direction and in the absence of work process documentation; self-motivated.
12. Experience with Microsoft Office suite, particularly Word, Excel, PowerPoint.
13. Strong communication skills.
14. Willingness and ability to work the hours necessary to meet the needs of faculty, staff and students to achieve departmental goals, including work outside of standard office hours and weekends.
2. Integrity and sound judgment in handling confidential information.
3. Demonstrated ability to efficiently organize and manage large amounts of complex information.
4. Detail oriented, well organized, and accurate.
5. Demonstrated work history of providing high quality, strong customer-oriented services, including problem-solving approach, strong listening skills, history of coordinated work efforts with extensive follow-through and follow-up, experience identifying customer needs.
6. Strong analytical, problem-solving, logic, research, and documentation skills.
7. Ability to work successfully in a high stress environment, handling multiple tasks and projects simultaneously. Demonstrated history of on-time delivery of projects, project coordination, and anticipation of issues.
8. Demonstrated ability to succeed in a team-oriented environment; ability to coordinate work effort with others and work effectively with others in a team setting. Willing to help co-workers; “we” orientation/attitude. Willingness to perform both professional and technical/administrative/clerical tasks.
9. Willing to take accountability for and ownership of work and job operations.
10. Exhibited track record of dependability and reliability.
11. Ability to work successfully in an environment without detailed direction and in the absence of work process documentation; self-motivated.
12. Experience with Microsoft Office suite, particularly Word, Excel, PowerPoint.
13. Strong communication skills.
14. Willingness and ability to work the hours necessary to meet the needs of faculty, staff and students to achieve departmental goals, including work outside of standard office hours and weekends.
Additional Desirable Qualifications
1. Experience working in an academic setting.
2. Experience with CATEMA system.
3. Knowledge of articulation processes and goals.
4. Experience working with federal grant administration.
5. Experience designing and conducting training.
6. Experience in a unionized environment.
7. Familiarity with Adobe Acrobat Pro for electronic signatures
Unique Aspects of Job:
1. Requires the ability to work on several projects simultaneously.
2. Requires the ability to work in an environment that may have interruptions.
2. Experience with CATEMA system.
3. Knowledge of articulation processes and goals.
4. Experience working with federal grant administration.
5. Experience designing and conducting training.
6. Experience in a unionized environment.
7. Familiarity with Adobe Acrobat Pro for electronic signatures
Unique Aspects of Job:
1. Requires the ability to work on several projects simultaneously.
2. Requires the ability to work in an environment that may have interruptions.
Physical Requirements/Working Conditions
1. Frequently operates a computer and other office productivity machinery such as a copy machine and computer printer.
2. Must be able to remain in a stationary position approximately one-third of the time.
3. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
4. This position requires repetitive motion (e.g., typing) keyboarding, answering phones.
5. This position requires extended periods of time to be spent working at LCD computer monitors.
2. Must be able to remain in a stationary position approximately one-third of the time.
3. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
4. This position requires repetitive motion (e.g., typing) keyboarding, answering phones.
5. This position requires extended periods of time to be spent working at LCD computer monitors.
Work Schedule
Full-time 40-hours per week position. Working hours may occasionally include evenings and weekends
as determined by seasonal workload demands. If the work schedule is within 40 hours per week, a flexible
start or end time can be determined as to minimize overtime. However if more than 40 hours per week is
needed, compensation time off or overtime earnings will be paid in accordance with the ProTech contract.
Mott Community College recognizes that remote work can benefit the student, employee and College and will permit employee duties to be performed remotely when it is appropriate, reasonable and feasible based on the College’s mission and priorities. MCC employees follow a well-defined remote work program. The opportunity for remote work is reviewed on a case by case basis and dependent on many factors including the nature of the job duties and person’s suitability for remote work. All hybrid work opportunities are approved by the immediate supervisor and Executive member.
as determined by seasonal workload demands. If the work schedule is within 40 hours per week, a flexible
start or end time can be determined as to minimize overtime. However if more than 40 hours per week is
needed, compensation time off or overtime earnings will be paid in accordance with the ProTech contract.
Mott Community College recognizes that remote work can benefit the student, employee and College and will permit employee duties to be performed remotely when it is appropriate, reasonable and feasible based on the College’s mission and priorities. MCC employees follow a well-defined remote work program. The opportunity for remote work is reviewed on a case by case basis and dependent on many factors including the nature of the job duties and person’s suitability for remote work. All hybrid work opportunities are approved by the immediate supervisor and Executive member.
For Detailed Job Description Click Here
Job DescriptionAdditional Information
First consideration given to internal candidates.
Degree must be conferred by offer date.
Visa sponsorship is not available.
The College is unable to assist with travel and/or relocation expenses.
Selected candidates must submit to a drug test and criminal background check.
The College reserves the right to cancel the search at any time.
Degree must be conferred by offer date.
Visa sponsorship is not available.
The College is unable to assist with travel and/or relocation expenses.
Selected candidates must submit to a drug test and criminal background check.
The College reserves the right to cancel the search at any time.
Application Deadline
Internal deadline is Thursday, December 22nd at 5pmAdditional Application Deadline Information
The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
Equal Opportunity Statement
As an affirmative action/equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 2030G), Flint, MI 48503, (810) 762-0024. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, (810) 762-0373. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.
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