We are currently seeking an Administrative Assistant who will advance the institution’s proud tradition of excellence in academics, student life and community service.

The Opportunity

You: You’re an organized and resourceful person who’s looking for a great position where you can really make a difference.

Your mission: Support department faculty and staff administrative needs by keeping the office running, managing calendars and travel, screening calls and visitors, and more.

A typical day: You may be working on a special project under a tight deadline, or setting up a workshop. Fielding inquiries from students and the community will be a regular activity for you, as will preparing basic reports. You may also be called upon by the director to coordinate and develop course offerings for regional dual credit programs.

Next steps: If this sounds like the right role for you and you want to be a part of a great team, your next step should be to submit your application today!

SUMMARY

Provide principal support in an office by carrying out recurring office procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.Respond to special projects, frequently under deadline conditions.

Respond to student and community inquiries as they arise.

Manage supervisor’s calendar.

May support the implementation of dual credit recruitment, workshops, and other events.

May support the Director in coordinating and developing course offerings for regional dual credit programs.

Gather documents necessary to hire part-time faculty and staff.

May develop course schedule spreadsheets as directed by the supervisor.

Inventory office supplies to prepare orders for purchase.

Coordinate, schedule travel for Department faculty and staff.

File correspondence, records, and other department documents.

Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.

Send, receive, and distribute faxes.

Answer and screen phone calls, handling multiple lines.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above.  The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

High school diploma or equivalent required.

EXPERIENCE 

Two (2) years secretarial experience required, three (3) years preferred.

KNOWLEDGE, SKILLS, AND ABILITIES 

Use software applications such as: Oracle, the Microsoft Office Suite to complete duties as assigned.

Good written and oral communication skills

Good organizational skills

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

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