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Data Tracking Specialist, Health Resources & Services Grant (HRSA)

Grand Rapids Community College

Job Description

Date:                                     January 4, 2023

Position Title:                     Data Tracking Specialist, Health Resources & Services Grant (HRSA) 

Department:                      Training Solutions

Job ID:                                   1455

Work Hours/Schedule:  40 Hours/52 Weeks

Compensation:                 Meet and Confer, Grade 12 - $20.65/hour (Grant funded through 9/14/2025)

Reports to:                          Program Manager, HRSA Grant

Posting Close Date:          January 18, 2023

 

BENEFITS

Grand Rapids Community College provides an excellent benefits experience for our GRCC family.  Our benefit package is designed to enhance employees' health and well-being.  Part-time employees have different benefits outlined in the specific collective bargaining agreements and handbooks. Below is an overview of these benefits, additional details are available on the Human Resources/Benefits website:

  • Six health insurance plan options (includes a high deductible plan with a health savings account option).
  • A unique dental & vision reimbursement program (includes coverage for adult orthodontia & lasik eye surgery).
  • Employer sponsored retirement plans as well as voluntary retirement savings plans (403b or 457 plans)
  • Tuition benefits at GRCC for you, your spouse and your dependents.
  • Tuition reimbursement at other higher education institutions for you.
  • Generous time off that includes sick, vacation and personal leave banks.
  • Paid holidays and holiday shutdown period in late December!

 

SUMMARY

The position is key to tracking, documenting and recording the U.S. Department of Health and Human Services HRSA Grant outcomes.  This position serves as the key technical staff member for the multiple systems used by the US government, Department of Health and Human Services, and GRCC, to track data, ensure correct forms are used and record the progress of the grant work (non-financial). In addition, this position works to ensure non-financial grant documentation is recorded and tracked and trains new grant partners in the intake and tracking processes.

Essential Job Functions

  • Coordinate, organize, maintain, and input data into various databases, enterprise systems and spreadsheets for the US HRSA Grant.
  • Act as grant lead for the Grant tracking system and other software systems for gathering grant outcomes and participant information.  Coordinate data and intake tracking activities with workforce partners.
  • Coordinate and ensure that HRSA outcomes are being tracked in accordance with the US DOL guidelines.  Ensure that all partner organizations are inputting correct information.
  • Monitor, train and report on external grant partners, including employers  to ensure outcomes and back-up paperwork to support outcomes are being maintained according to US government circular guidelines.
  • Produce weekly, monthly and quarterly reports as required.
  • Contact and follow-up with grant participants to gather participant data and audit participant files. Immediately report any discrepancies to the HRSA Grant Manager.
  • Build mailing lists and helping with technical set-up for mailings, e-mails and client management system.
  • Coordinate, write and maintain record of grant processes, policies, intake, follow-up and tracking technical materials, class curriculum documents as required by grant.
  • Assist with web pages, external communication software.
  • Coordinate school and non-profit visits to the MTEC or to health program sites. 
  • This osition requires regular attendance during normal scheduled hours 80% of the time. Some flexibility is required to participate in meetings and events related to the grant or signing up participants. 
  • Performs other related duties as assigned

 

JOB SPECIFICATIONS

Education/License

  • Associates degree preferred, high school diploma or equivalent required.
  • Must possess a valid drivers license and transportation to travel to partner sites for gathering data information, coordinating activities and attending meetings.

 

Work Experience

  • 1-2 years of  experience in higher education, technology, healthcare or workforce development required.
  • Previous customer service experience preferred.
  • Proven experience working in a professional environment required.

 

Competencies

  • The following competencies are essential and will be evaluated for our candidates through the evidence-based selection process:

Foundational Competencies

  • Responsibility
  • Teamwork
  • Adaptability
  • Listening
  • Achievement
  • Information Skills
  • Speaking
  • Decisive

 

Occupational Competencies

  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Establishing and Maintaining Interpersonal Relationships
  • Organizing, Planning, and Prioritizing Work
  • Documenting/Recording Information
  • Processing Information
  • Identifying Objects, Actions, and Events
  • Updating and Using Relevant Knowledge
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Communicating with Persons Outside Organization
  • Evaluating Information to Determine Compliance with Standards
  • Monitor Processes, Materials, or Surroundings
  • Resolving Conflicts and Negotiating with Others

 

Equipment Use/Knowledge/Skills/Abilities

  • Proficiency in Microsoft Office (Word and Excel)
  • Must be able to work under pressure, possess mature judgment, and be flexible with regards to interruptions
  • Strong oral, written, and interpersonal communication skills
  • Strong technology skills with the ability to adapt from manual to technical processes

 

Mental Demands

  • Must demonstrate high levels of customer service and interpersonal skills, as well as strong attention to detail, organization, and problem-solving abilities.
  • Ability to communicate effectively with a diverse student, staff, and business partners
  • Ability to plan and work independently and as a team member.
  • Ability to follow detailed processes.
  • Must be punctual with a good attendance record.

 

Physical Demands

  • Ability to sit for prolonged periods of time

 

Working Conditions

  • Grand Rapids Community College will comply with any mandated health and safety requirements.  Employees will be directed to our GRCC Policy(s) for compliance information.
  • Travel to partner sites for gathering data information, coordinating activities and attending meetings required.

 

METHOD OF APPLICATION

Grand Rapids Community College is only accepting online applications for this position at https://www.grcc.edu/jobs. Submit a cover letter and resume in one document. The opportunity to apply for this position will close on January 18, 2023 at 11:59PM. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics.  The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.

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