Job Description

Position Summary

 

The Accounting Specialist serves as cashier, accounts specialist, switchboard operator and receptionist.

 

Essential Duties and Responsibilities

 

1. Receipts all monies collected and makes daily deposits to the appropriate bank accounts. 
2. Balances daily cash receipts journal.  
3. Files business office related documents on a daily basis.
4. Distributes checks.
5. Schedules and coordinates surplus property sales as needed. To include preparing items for sale, posting items to Gov.Deals website, coordinating pickup from those awarded bids, and verifying items are removed from Inventory list.  
6. Sort incoming mail to appropriate individuals/departments.
7. Responsible for all matters related to the State Bid process. To include, but not limited to: Collecting bid specifications from departments.  Typing bid letters/forms. Submitting Ads for Bids in newspaper(s). Mailing all required information to vendors. Conducting formal Bid Opening; notifying successful Bidder. Collecting required documents from the successful bidder. Coordinating with IT to post Bid Invitations/Results to Dept. of Finance web page. Maintaining an up-to-date list of vendors for bids. Maintaining a file for all bids processed. Verify vendors on disbarment list.
8. Answer incoming calls and make proper connections with the person or department requested, place calls for staff, take messages.
9. Serves as college receptionist by greeting and giving information to students, visitors, and college employees.
10. Review college master calendar.   Process calendar request before forwarding to respective college officials.  Maintain records regarding use of facilities by off-campus groups.
11. Submits Purchase Orders for Business Office.
12. Collects Parking Tickets to apply charges to student accounts.
13. Scans AP Vouchers, Journal Vouchers, Daily Cashier Documents to the BDM Software.
14. Assists accounts payable with matching invoices to purchase orders.
15. Assists and provides clerical assistance for Business Office personnel as needed.
16. Performs other duties as assigned.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

1. Ability to work flexible hours as needed.
2. Communicate in a professional, effective and pleasant manner with students, college employees and the general public.
3. Ability to manage operational functions independently.
4. Must be bondable.
5. Ability to demonstrate use of office equipment.
6. Excellent oral and written communication skills.
7. Ability to manage loan information in a professional and confidential manner.
8. Proficient with Word and Excel.
9. Ability to accurately receipt and account for monies.
10. Working knowledge of business mathematics and accounting procedures 

 

Qualifications

 

REQUIRED QUALIFICATIONS:

Minimum of an Associates Degree in Accounting or related field.

Minimum of three years accounting related experience.

                             OR

Minimum of a Bachelors Degree in Accounting or related field.

Minimum of two years accounting related experience.

 

Application Procedures/Additional Information

 

SALARY:

Salary Schedule E3 04 $38,215 - $53,976, to be determined by the applicants education and years of applicable experience. Applicant acknowledges that if selected for the position that applicants placement on the applicable salary schedule will be dependent upon the verified information provided. 

POSITION DEADLINE:

Applications must be received by January 24, 2023 at 11:59 p.m.

Incomplete or late application packets will eliminate the possibility of an interview. Application packets submitted after the deadline date will eliminate the possibility of an interview. The submission of all required application materials by the deadline is the sole responsibility of the applicant.

 

APPLICATION PROCEDURE:

Applicants must submit a complete packet which consists of the following:

• Completed ESCC Application for Employment
• Current resume
• Copy of transcript showing degree and date conferred 
• A cover letter of application specifically detailing and relating the applicants education, and experience to the qualifications, duties, and responsibilities of the position.

 

 Please note:  Employment is contingent upon employer verification of work experience. Applicants must provide documentation of the required work experience if an offer is made.  

  

 Only applicants who meet the required qualifications and submit a complete application packet by the deadline will be considered.  Applications submitted by fax, email, mail, or hand delivery will NOT be accepted.   All applications become the property of ESCC. Requests for copies of application materials, including transcripts, will be denied.

 

Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own expense.

 

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. The candidate hired will be responsible for the nonrefundable minimum cost of $17.40 for the criminal background investigation.  Additional charges may apply. Enterprise State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Enterprise State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Enterprise State Community College will make reasonable accommodations for qualified disabled applicants or employees. 

 

The College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

 

Enterprise State Community College application for employment form is available at www.escc.edu and should be submitted online.

 

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