Job Description

Responsible for providing administrative support to the department. Maintains departmental files and processes purchase requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to students, faculty, staff, and the public. This is a grant funded position. Continued employment is contingent upon grant funding.

 

 

 

 

Minimum Base Pay: $15.55. All salary calculations start at the minimum salary and will be based on candidate's education and experience.

 

Duties and Responsibilities:

(This list is not exhaustive and may be supplemented as necessary)

• Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organizations policies and operations. Schedules appointments and meetings.

• Prepares requisitions and electronic purchase orders; submits to manager for processing.

• Assists in the preparation of and may transfer budget items, as needed.

• Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.

• Sets up and organizes files and manuals and distributes as needed.

• Types and edits forms, reports, memos, and correspondences. Includes word processing.

• Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files.

• Inputs and edits standard text for routine correspondence and reports.

• Responds to inquiries from all levels of employees or external sources regarding a variety of questions.

• Assists with the production of presentations with unique and customized formatting patterns.

• Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.

• Performs other job-related duties as assigned.

 

Required Minimum Qualifications:

 

Education and Experience:

• High school diploma or GED

• One year of related experience

 

Knowledge of:

• Microsoft Office Suite or similar applications

 

Skilled in:                

• Attention to detail while maintaining effective time and task management

 

Ability to:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service

• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

 

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

 

Work Environment and Physical Demand:

• Reach and grasp objects

• Stoop, bend, kneel, crouch, or crawl

• Use of video display terminal

• Use of manual dexterity and fine motor skills

• Communicate information orally and in writing

• Receive and understand information through oral and written communication

• Proofread and check documents for accuracy

• Work a fluctuating work schedule

 

 

Employment Information
Please review the following information in order to apply for a position at Palm Beach State College:

• Carefully review the minimum qualifications advertised for the available position as only applicants meeting the minimum requirements will be considered.
• Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon the passing of a drug test and upon completion of a criminal background investigation.
• An important goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

 

 

Application Deadline

This position will close on January 19, 2023 at 11:59pm

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