Purchasing Officer and Director of Auxiliary Services

Location: Main Campus | Hudson, NY

Application Deadline: January 9, 2023

Columbia-Greene Community College is seeking a full-time Purchasing Officer/Director of Auxiliary Services who manages the daily operations of the Colleges purchasing process and provides procurement and contract services in accordance with applicable policies, regulations, and guidelines. The Director maintains procurement records, vendor catalogs, contracts, request for proposals and quotes, as well as required regulatory documents. The Director assists with the preparation and coordination of bidding and contractual documents. The Director interacts with College departments, all levels of College administration and leadership, faculty and staff as well as vendors, and regulatory bodies such as SUNY System Administration, and NYS Office of General Services. This position reports to the VP for Administration, CFO.

DESCRIPTION AND RESPONSIBILITIES

• Review College purchase requisitions ensuring proper documentation for audit and internal controls; review account coding and budget compliance.
• Coordinate budgetary compliance and review with the Director of Accounting; consult with department directors and administrators regarding purchases.
• Oversee and complete all College procurements.
• Prepare Requests for Proposals (RFP) and Invitation for Bid requests.
• Assist with preparation and execution of College contracts in accordance with rules and regulations (i.e. bidding requirements, budgetary requirements, vendor selection).
• Ensure compliance with College internal guidelines.
• Provide technical guidance and training in procurement procedures and implementation techniques.
• Advise the College community of procurement policies and procedures and ensure compliance with these guidelines.
• Oversee and administer electronic requisition and purchasing system, including implementation of procedures and training of employees.
• Maintain procurement records, vendor catalogs, contracts, request for proposals and quotes, as well as required regulatory documents.
• Continually seek to streamline and improve the Colleges procurement processes. Recommend changes in methods or procedures to improve the procurement efficiency.
• Establish and maintain good working relationship with faculty, staff and administrators and encourage their cooperation in matters relating to procurement.
• Establish and maintain positive relationships with vendors.
• Files and maintains records of state claims for capital projects.
• Participate in the preparation of the College budget and assists others in securing pricing for budget requests.
• Oversee and administer the use of College credit cards.
• Provide procurement assistance for C-GCC Association, Inc. and C-GCC Foundation, Inc.
• Responsible for management of risk-reduction and insurance program; reviews insurance coverage with broker to determine adequacy of coverage and reasonable cost; provides evidence of coverage upon request; files all claims and advises staff of insurance regulations.
• Oversee college-wide copier leases and postage meter including installation and repair.
• Oversee disposal of obsolete, used or surplus equipment.
• Supervise accounts payable staff.
• Serve as liaison for College food service and bookstore services.
• Serve on College committees as assigned.
• Perform other duties as assigned.

PREFERRED QUALIFICATIONS

• Bachelors degree from an accredited college or university in a business-related field or related discipline.
• Three (3) years of professional experience in a purchasing role that includes procurement and purchase order processing, development, and coordination of request for proposal (RFP) and bidding documents, vendor and contract negotiations, insurance program review and management, and maintenance of procurement records.
• Knowledge of procurement policies and procedures, familiarity with electronic purchasing systems, and NYS procurement regulations.
• Supervisory experience
• Ability to prepare and communicate information in both written and oral form
• Ability to interact and communicate with a diverse staff and student population
• Ability to work a flexible schedule
• Ability to clearly communicate direction and delegation of duties
• Strong interpersonal skills
• Experience with MS Office Suite

SALARY AND BENEFIT INFORMATION

Salary $55K. The College offers a comprehensive benefits package that includes medical and dental insurance, short- and long-term disability, generous vacation, and sick leave, paid holidays, pre-tax flexible spending accounts, retirement plans, tax-deferred compensation, as well as employee and dependent tuition waivers.

APPLICATION INFORMATION

For full consideration, applicants must submit the following: (1) cover letter; (2) resume; and (3) contact information for three professional references. Submit all to: HR@sunycgcc.edu.

Columbia-Greene Community College does not discriminate against any employee, applicant for employment, student or applicant for admission based on an individual's race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education.

The College makes every reasonable effort to ensure equal access to employment opportunities for individuals with documented disabilities. If you require reasonable accommodations for completing the application process, please contact the Human Resources Department at 518-697-6337.