This position provides advanced administrative support and duties related to scheduling, rentals, student life and student, faculty and administration support for the Southlake Campus and CLC Online, requiring experience, skill, the use of discretion, and knowledge to perform a broad range of complex office responsibilities including business processes, campus-wide coordination and other departmental duties.

The College of Lake County (CLC) offers a competitive salary, excellent benefits that currently includes BlueCross/BlueShield of Illinois health, Delta dental and Superior vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a four-day work week in the summer (Fridays off!), generous vacation, sick and personal time off and 14 paid holidays each year.

CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.

CLC is a DiversityJobs.com Top Diversity Employer for 2022. We not only include Diversity in our values but we demonstrate it in our hiring of Staff and Faculty.

The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni.

1. High School Diploma or equivalent.
2. Significant administrative support experience in an office setting.
3. Excellent organizational and communication skills.
4. Experience working with advanced features of Microsoft Office software.
5. Demonstrated ability to relate effectively with a diverse customer base.
6. Ability to work with confidential information.

1. Administrative Office Systems/Office Technology certificate or other college coursework.
2. Experience working in a team-based, collaborative environment.
3. Bilingual in Spanish and English

8:00 a.m. – 4:30 p.m., Monday through Friday.
Hours may vary based on departmental and College needs.

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Department operations/processes: 75%
1. Performs college business procedures including purchasing requisitions, payment requests, waivers, and other related forms.
2. Coordinates with vendors to secure agreements and required documentation, process documentation through proper institutional channels, enter requisitions, and submit invoices for payment.
3. Coordinates catering; connects with clients, inputs catering orders in 25Live Pro, prepares invoices and contracts and confirms catering orders with Auxiliary Services and vendors.
4. Provides direct support for campus scheduling and rentals including responding to internal and external customer inquiries, generating and analyzing reports, and ensuring requests are fulfilled utilizing PeopleSoft, 25Live Pro, Microsoft Office® products and other software programs.
5. Serves as primary content editor for the Southlake Campus and CLC Online webpages.
6. Assists in planning and coordinating meetings and events in collaboration with the Southlake Campus and CLC Online leadership team.
7. Assists in maintaining calendar of events, appointments, meetings and travel arrangements and documentation for departmental staff.
8. Orders and tracks supply inventory for Campus and Student Support Center and Southlake Faculty Center.
9. Coordinates outreach communications to south Lake County businesses, K-12, libraries, park districts and other partner constituents.
10. Manages campus-wide service and repair issues related to college equipment including copiers, vending machines and scantrons.
11. Monitors project progress, ensures quality, timeliness and identifies issues in relation to goals set forth by the Southlake Campus and CLC Online leadership team.
12. Drafts and prepares various correspondence, minutes, memos, and maintain databases and reports with internal and external customers.
13. Organizes, updates, and maintains office files, manuals, and records.

1. Represents the Southlake Campus to students, visitors, faculty, administrators, other internal partners, the community and rental clients; responds to and resolves customer needs and concerns.

2. Provides instructional support for faculty teaching at the Southlake Campus resourcing needs related to classrooms, technology, supplies and other requests.

1. Performs other duties as assigned by the Southlake and CLC Online leadership team.

2. Represents the Southlake Campus on institutional committees as needed.