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Strategic Projects Coordinator/Executive Assistant to the Executive Vice President and Chief Operati

Wake Technical Community College

Job Description

 

 

Full Job Description

Position Description

 

Pay Grade: Professional 8

This position provides strategic and operational support for the Executive Vice President and Chief Operations Officer (EVP-O), the Wake Tech Board of Trustees, and various college councils and teams. As a member of a dynamic team of project managers who support the Presidents Office, this position supports the execution of new and strategic projects in the fulfillment of the college's mission, vision, and goals.

 

Responsibilities and Duties (*Essential Functions)

 

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
  • Provides strategic and operational support for the Executive Vice President and Chief Operations Officer (EVP-O), the Wake Tech Board of Trustees, and various college councils and teams
 

  • Serves as a member of a dynamic team of project managers who support the Presidents Office in executing new and strategic projects
 

  • Prepares agendas and minutes, provides project management, and maintains records & documentation, as needed, for the Board of Trustees, Board of Visitors, Executive Leadership Team, Collaborative Council, DEI Council, and Campus Services Team
 

  • Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures
 

  • Represents the EVP-O in a manner consistent with the standards of the Presidents Office, including maintaining a warm atmosphere for all constituents, excellent customer service, and confidentiality
 

  • Provides a bridge for smooth communication between the EVP-O and internal departments to build and maintain the relationships crucial to the success of the college
 

Manages the EVP-Os calendar and anticipates their needs through the constant monitoring of their schedule and commitments, including preparing materials and briefings in advance of meetings
 

Handles travel arrangements and reimbursements, manages budgets, and prepares contracts for the Presidents Office
 

Attends board and council meetings, college-related events, and relevant professional meetings on multiple campuses and at various locations
 

Tracks and procures Institutional memberships
 

Maintains a current mailing list of Wake Tech retirees and supports the Retirees Association
 

Processes and tracks college requests for sympathy plants/donations

 

Qualifications

 

Knowledge, Skills and Abilities:
 

Demonstrated ability to maintain a high level of confidentiality, credibility, and trust
 

Ability to be an effective and collaborative team player who achieves goals while helping others accomplish organization goals, considering broader College needs
 

Strong organizational skills that demonstrate an ability to prioritize and perform multiple tasks seamlessly with attention to details and deadlines while providing excellent customer service
 

Strong interpersonal and communication skills, emotional intelligence and maturity, and the ability to build and maintain relationships with Executive Leadership Team, Board members, community constituents, students, faculty and staff
 

Ability to communicate effectively within a diverse, college structure and to its constituencies
 

Demonstrated ability to organize efficiently and pay meticulous attention to details
 

Demonstrated ability to listen carefully, to interpret accurately and to respond to a high volume of requests
 

Organizational awareness, problem solving, critical thinking, and crisis management abilities
 

Flexibility to manage change in a dynamic work environment
 

Strong proficiency in MS Office products
 

Ability to work independently in preparing reports and presentations for the Presidents Office
 

Minimum Requirements:
 

Bachelor's degree
 

Five years of experience working in project management, high level executive support, and/or research positions
 

Or an equivalent combination of education and experience
 

Preferences:
 

Certification in Project Management
 

Previous working experience in a higher education, economic/workforce development organization, or corporate level setting
 

Essential Personnel:
 

TBD

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