WHO WE ARE: 
Mt. San Jacinto Community College District is committed to achieving parity in academic outcomes by removing institutional barriers and creating an inclusive and culturally affirming learning environment. As outlined in the District’s Student Equity Pledge, https://www.msjc.edu/equitypledge/documents/MSJC_Equity_Pledge.pdf  “our purpose is to celebrate diversity, instill hope, and empower our students to transform their lives and those around them by challenging our perceptions and biases through self-reflection and constant inquiry to identify and eliminate equity gaps.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens, and socially responsible leaders. When you join our team at Mt. San Jacinto Community College District, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches educational justice as a means for economic and social transformation and mobility demanding the broad collaboration among faculty, classified professional staff, administration, students and community partners.

THE COLLEGE AND THE DISTRICT:
Mt. San Jacinto Community College enrolls approximately 27,000 students each academic year and has a highly diverse student population that reflects the communities it serves. Designated as a Hispanic-Serving Institution (HSI), Mt. San Jacinto Community College administers an array of student affinity programs specifically focused on supporting our diverse, multicultural, and multi-racial communities. Detailed information about the student population, including data related to student success, can be found on Mt. San Jacinto College’s Office of Institutional Effectiveness, Planning, and Research website.
 
WHO WE WANT:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified professional staff, administration, students and community partners who are also committed to closing equity gaps. The Mt. San Jacinto Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. 

We have an exciting opportunity for an Enrollment Compliance Technician located at our campus in Menifee, CA. Under general supervision of the Dean, Student Services and Enrollment Services Director, the Enrollment Compliance Technician/Program Support Specialist evaluates and analyzes student academic records to determine eligibility for degrees and/or certificates, and prepares certifications for general education transfer requirements.  Ensure functionality and maintenance of degree audit system.  Responsible for OnBase transcript capture (automated transcript evaluation system) which supports course equivalency database to establish pre-requisites and facilitate student education plans.

SALARY SCHEDULE LEVEL:  20

SALARY SCHEDULES *** to obtain the most up to date salary information, please use the link to our MSJC salary schedule web page***

OCCUPATIONAL GROUP:  Classified

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Analyze and evaluate student records, transcripts from other institutions and high schools, course descriptions, course sequencing, program requirements, course levels, formal detailed evaluations of incoming transcripts, unit values and grading systems,
• Verify the institution's accreditation status to determine equivalencies to MSJC coursework utilizing various resources such as online proprietary databases, college catalogs, and other public websites and archives and posts appropriately to student's file
• Perform academic renewals, generate course substitutions and equivalency requests, post corrections for repeats, etc., to academic records
• Monitor, review and maintain file of articulation agreements with California State University (CSU), University of California (UC) and California community college system
• Clarify and interpret agreements for advisors and counselors; apply the articulation agreements to the advisement and evaluation process of general education certification and degree and certificate completion
• Monitor and stay abreast of updates to catalog regarding degree and certificate requirements, course additions and deletions, course numbers, titles, content and unit values as well as updates in District policies and procedures, general education and transfer credit policies, curriculum and articulation updates and current and emerging technologies
• Update degree audit system accordingly; evaluate student applications for certificates and degrees, notify student of status and eligibility for completion, maintains access database of graduates from which end-of-year reports are prepared
• Track student to completion or cancellation, award (post) student degrees and certificates to the student's academic record
• Order and distribute diplomas and certificates to awardees
• Synchronize with student services for commencement for the rehearsal and commencement ceremony
• Provide lists of potential graduates for rehearsal, bookstore and commencement program; coordinates student check-in at rehearsal
• Order diploma/certificate covers for commencement
• Verify the accuracy of information which is reported on student transcripts and degree audit, authenticates the coursework to meet the requirements for the completion of degrees and certificates utilizing degree audit for courses taken within MSJC and other available resources for courses taken at other institutions.
• Review and assess requests for adjustments to student academic records in compliance with state regulations, district policies, and with the best interest of students in mind
• Serve as a resource to students, academic counselors, Matriculation Specialist, and other student service staff
• Participate in District-provided in-service training programs
• Maintain a friendly, supportive atmosphere for students, staff, faculty and the public
• Assist area administrators, in decisions as they pertain to student academic records, evaluation processes, and policies and procedures for graduation;
• Participate in the evaluation for AA/AS degrees, certificates, CSU General Education (GE) Breadth requirement certification, and Intersegmental General Education Transfer Curriculum (IGETC)
• Complete evaluation of unofficial documents for the Matriculation challenge of prerequisites
• Perform special evaluations for health programs in support of three major health programs
• Provide pre-qualification of science courses, verify RN students' eligibility for state licensure
• Prepare letters, enter data to computer and purge files
• Review and log in evaluation requests, preform back-up duties and functions for Enrollment Services Clerks

• Practices, procedures and activities of the entire student services area
• Methods and problems of an educational organization
• Research analysis and interview techniques
• Principle of individual and group behavior

• Work effectively as a team member
• Meet schedules and timelines
• Communicate effectively both orally and in writing
• Maintain documentation and records
• Handle multiple assignments simultaneously and set priorities based on customer needs

• Plan, organize and lead the operations of a large student services program
• Forecast program needs and develop new and/or revised procedures where necessary
• Independently interpret and apply a wide range of practices, rules, regulations, policies and procedures
• Gather and analyze data and present clear/concise information both orally and in writing
• Establish and maintain cooperative working relationships with faculty, administrators, student organizations, private and public agencies and others
• Plan and lead the work of others, where required
• Overall operation, functions and programs of the college and the area to which assigned
• Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

MINIMUM QUALIFICATIONS

1.  A high school or GED; AND
2. Three (3) years of college education; AND
3. Three (3) years experience performing research, analysis and/or review in at least one student services program area (Enrollment Services, Counseling, Financial Aid, and/or Student Activities); OR
   • in a related field that will demonstrate possession of the knowledge and abilities necessary to meet the performance objective of the assigned student services program area; AND
4. Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. 

SUBSTITUTIONS

Substitutions for meeting the minimum qualifications of this position are allowed, as follows:

• Education beyond the three (3) year minimum and directly related to the duties described above, may be substituted for up to one (1) year of experience on a year-for-year basis
• Additional specialized professional experience related to the assignment may be substituted for the education requirement on a year-for-year basis

DESIRED QUALIFICATIONS

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