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District Financial Aid Specialist

Los Rios Community College District

Job Description

Job Posting Title

District Financial Aid Specialist

Location

Los Rios Community College District (District Office)

Department Location

Student Services/Student Resources

Posting Number

C02429P

Position Type

Classified (Support Staff)

Temporary Position Category

N/A

The Institution

About
The Los Rios Community College District is the second-largest, two-year public college district in California, serving approximately 75,000 students in the greater Sacramento region. The Districts 2,400 square mile service area includes Sacramento and El Dorado counties and parts of Yolo, Placer, and Solano counties and is comprised of four uniquely diverse colleges American River, Cosumnes River, Folsom Lake, and Sacramento City colleges. In addition to each colleges main campus, the District offers educational centers in Placerville, Davis, West Sacramento, Elk Grove, Natomas, and Rancho Cordova.

The Los Rios District Office is centrally located in the heart of the Sacramento valley. The growing Capital Region has strong communities and emergent arts and dining scenes, and is nearby some of the most celebrated tourist destinations in the country Lake Tahoe, Napa Valley, and San Francisco. The Sacramento area is a great place to live and work.

Strengths
The District has approximately 6,000 employees throughout our four colleges and District Office complex. The District Office is centrally located between all four colleges and provides welcoming, inclusive, and equitable environments for Los Rios students, employees, and our community partners. Our departments strive for the highest quality in all programs, services, and activities, and are focused on advancing the learning of our diverse student population through improved academic and social outcomes.

Our Vision
Our Colleges offer equity-minded, academically rigorous, student success centered education. Our objective is to help our students successfully achieve their academic goals, whether they want to transfer to a four-year college or university, earn an associate degree, or obtain one of more than 100 certificates in high demand career fields.

Position Summary

Under supervision of the assigned supervisor/manager, with minimal supervision, provides complex technical and analytical assistance to the Los Rios colleges in support of federal and state student financial assistance. For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

This position is 100% categorically funded (funded by federal or state grants). Categorical funded positions are for a limited term, see beginning and ending dates in this job posting. When the funding ends, the District may eliminate this position due to the lack of funding. If that happens, the District will provide notices to all affected employees explaining their rights under the Board Policy, Collective Bargaining Agreement, and Education Code. Please also see Frequently Asked Questions regarding this process.

Salary

$5,460.20 per month. LRCCD Salary Schedules

Additional Salary Information

No additional salary information to note

Benefits

Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.

Full-time, twelve-month employees receive 18 days of annual paid holidays, 15 days vacation yearly (with increases after 5 & 10 years), and 8 hours of sick leave per month. Los Rios also offers extensive professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 FTE or greater. To calculate this positions FTE, take the number of hours per week divided by 40, to get the percentage of hours worked. Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked divided by the percentage of months worked to get the positions FTE (e.g., a position that is 30 hours per week with a work year of 12 months: 30/40 = 0.75; 12/12 = 1; 0.75/1 = 0.75 FTE). For the full LRCEA contract agreement details, click here.

Assignment Responsibilities

Provides technical assistance to district colleges in support of financial aid related issues including COTOP, grants, loans, scholarships, Federal Work-Study, and consortium agreements, employing extensive knowledge and understanding of financial aid programs and regulations, and system configurations; analyzes and defines student information systems functions, business processes and user needs, and perform functional configuration, testing and maintenance tasks for the districts student information system modules that support financial aid according to operational and business needs; serves as a technical liaison between departmental end-users and IT staff in the analysis, design, functional configuration, testing, and maintenance of large student information system modules to ensure optimal system integration and performance; interfaces effectively with business process owners and users to identify, define, and document operational needs and objectives, current operational procedures, problems, input and output requirements, and levels of system access; works with and maintains large, data files; performs relational database queries, data analysis, interpretation, documentation, and presentation of research findings; coordinates with multiple colleges and departments to develop, implement, and maintain communications management module setup to provide for increased department efficiency.

Assesses students and prospective students financial needs; performs needs analysis using financial aid software system; determines students eligibility for financial aid; assists with student information system set up; conducts mass processes including but not limited to: packaging, disbursement, checklist assignment, Common Originations and Disbursement file processing, and communication; conducts review of aid packages for satisfactory academic progress for continued eligibility, and monitors compliance with financial award conditions.

Assists with the development of the districts standard practices and procedures for accurate data extraction, analysis, and MIS reporting; monitors financial aid disbursements and maintain accurate fiscal records; assists and coordinates with the establishment of districtwide student financial aid budget requirements; assists with troubleshooting student issues impacting the delivery of financial aid, providing information as appropriate to explain financial aid related matters to students and parents as needed; assists in analyzing and recommending improvements to business processes, ongoing outcomes assessment, program review and integrated planning processes, assuring adherence to accreditation standards; provides recommendations to improve software applications and procedures to maintain compliance with federal, state and local regulations and policies; works with internal and external auditors in providing records and documents for completion of periodic audits; plans, develops and implements, and conducts training to support financial aid processes including an annual training plan; explains financial aid policies, procedures, and regulations to financial aid and college staff; prepares and delivers formal presentations, updates, or briefings; serves on committees, both internal and external, as required; chairs routine staff meetings; performs related duties as required.

Work Year

12 month

Work Schedule

8:00 a.m. to 4:30 p.m., Monday Friday

This position will primarily work remote, depending upon the operational needs of the department, to serve the Financial Aid Call Center as part of the Financial Aid Customer Service Team.

Total Hrs per Week/Day

40 hours per week

Minimum Qualifications

EXPERIENCE: Three years of experience directly related to the duties of the position.

EDUCATION:
Bachelors degree from an accredited institution in business, psychology, social service or related field.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)

Education must be from an accredited institution.

Application Instructions

Applicants applying to this position are REQUIRED to complete and submit:
  1. A Los Rios Community College District Application
  2. Resume
  3. Letter of Interest
NOTES
  • Applications submitted without all required documents, listed above, will be disqualified.
  • Applicants indicating see resume on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
  • Applicants, including current Los Rios Community College District employees, are required to provide official transcripts, if required to meet the minimum qualifications for the position.
  • Applicants are required to submit official transcripts within 60 days of the time of hire.
  • Graduate advising documents and grade reports will not be accepted as official transcripts.
  • Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
  • A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
  • Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here.

Do not submit additional materials that are not requested.

Posting Date

01/25/2023

Closing Date

02/15/2023

Open Continuously

No

Beginning On (or About)

02/27/2023

Ending Date, if Temporary or Interim

06/30/2026

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. 5:00 p.m. PST, Monday through Friday.

After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.

Conditions

Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

For the latest information on the COVID Vaccine mandate, please visit the COVID Vaccine Requirements informational page.

Quicklink

https://jobs.losrios.edu/postings/20139

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