WHO WE ARE: 
Mt. San Jacinto Community College District is committed to achieving parity in academic outcomes by removing institutional barriers and creating an inclusive and culturally affirming learning environment. As outlined in the District’s Student Equity Pledge, https://www.msjc.edu/equitypledge/documents/MSJC_Equity_Pledge.pdf  “our purpose is to celebrate diversity, instill hope, and empower our students to transform their lives and those around them by challenging our perceptions and biases through self-reflection and constant inquiry to identify and eliminate equity gaps.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens, and socially responsible leaders. When you join our team at Mt. San Jacinto Community College District, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches educational justice as a means for economic and social transformation and mobility demanding the broad collaboration among faculty, classified professional staff, administration, students and community partners.

THE COLLEGE AND THE DISTRICT: 
Mt. San Jacinto Community College enrolls approximately 27,000 students each academic year and has a highly diverse student population that reflects the communities it serves. Designated as a Hispanic-Serving Institution (HSI), Mt. San Jacinto Community College administers an array of student affinity programs specifically focused on supporting our diverse, multicultural, and multi-racial communities. Detailed information about the student population, including data related to student success, can be found on Mt. San Jacinto College’s Office of Institutional Effectiveness, Planning, and Research website.
 
WHO WE WANT: 
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified professional staff, administration, students and community partners who are also committed to closing equity gaps. The Mt. San Jacinto Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. 

We have an exciting opportunity for two (2) Administrative Associate II positions located at our campus in Menifee, CA. Under the general supervision of the Dean of Career Education, the Administrative Associate II provides a wide variety of administrative and support duties. The Administrative Associate II, Career Education acts as liaison between the Dean of Career Education and the reporting departments. The Administrative Associate II, Career Education also establishes and maintains positive working relations with students, faculty and staff.

SALARY SCHEDULE:  Level 16

SALARY SCHEDULES

OCCUPATIONAL GROUP:  Classified

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.
 

• Receive and screen visitors, schedule appointments, screen telephone calls and make referrals to the Vice President of Instruction or appropriate staff members as required
• Prepare and review reports, requisitions, and confidential and statistical materials which require the use of some independent judgment
• Attend meetings and take minutes as needed, transcribe, duplicate and distribute minutes of meetings as appropriate
• Post data to files and records, check documents for completeness, accuracy and conformity to proper department and District procedures
• Organize office activities, file, record and perform varied and specialized typing, editing and proofreading including letters, memorandums and reports
• Operate a personal computer with access to faculty and student records and administrative files using word processing, electronic spreadsheets and other related software applications, calculators and typewriters
• Order and maintain office supplies, prepare purchase requisitions in accordance with approved procedures, schedule maintenance and repair of equipment
• Assist in:
  • preparation of department categorical budget
  • preparation of curriculum proposals, class schedules and teaching assignments as appropriate for the department
  • updating of the Career Education website
  • room scheduling of perspective instructional courses
• Maintain records of budget expenditures and keeps a running account of balance and expenditures against budgeted allocations and provide the Dean with periodic reports regarding account balances
• Review requisitions for proper account numbers and check account balances for sufficient funds
• Review records of hours worked and maintain records for classified staff and adult/student hourly staff assigned to the department
• Train and provide direction and guidance to lower level classified staff and student workers assigned to the department

• Correct grammar, spelling and punctuation
• Office methods, procedures and practices

• Working effectively as a team member
• Meeting schedules and timelines
• Communicating effectively both orally and in writing
• Maintaining documentation and records
• Handling multiple assignments simultaneously and set priorities based on customer needs

• Coordinate many different duties, determine the relative importance of each, set deadlines and complete projects accordingly
• Quickly learn, independently interpret and apply a variety of complex academic/organizational policies and procedures
• Trace clerical processing errors
• Explain a variety of complex procedures and policies
• Perform complex administrative work involving independent judgment, accuracy and speed
• Establish format and spatial relationships for correspondence, charts and reports using a computer word processing, spreadsheet and/or database programs
• Prepare clear and concise correspondence of a routine nature
• Screen mail, telephone calls and visitors
• Perform arithmetic computations
• Type at 50 words per minute (corrected rate)
• Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

MINIMUM QUALIFICATIONS

1. A high school diploma or GED; AND
2. Four (4) years of professional experience in general clerical work; INCLUDING
   1. Two (2) years performing professional administrative duties; AND 
3. Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff 

• Substitutions for the professional experience requirement are allowed, up to a maximum of two (2) years

1. Budgeting experience
2. Familiarity with career education programs
3. Prior experience in approaching work and interaction with colleagues and/or students in an equity-minded manner. Ability to promote an inclusive and welcoming work/education environment.

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