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Specialist III, Enrollment Services

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Lake Tahoe Community College

Location: South Lake Tahoe, California
Category: Admin-Admissions and Enrollment
Date Posted: February 13, 2023

Job Description

Position

Specialist III, Enrollment Services

Department

Enrollment Services

Starting Salary

$47,938 to $52,914 annually, dependent on education and experience

Initial Screening Date

02/21/2023

Preferred Start Date

03/27/2023

Details

Lake Tahoe Community College (LTCC) is announcing recruitment for a student-centered position in Enrollment Services. The Enrollment Services Specialist III works with students and perform highly complex duties to support the ongoing functionalities and processes in Enrollment Services. This position will work with a many different student groups to provide assistance and guidance with general institutional information, ensure operational efficiency and exemplary student service as well as help facilitate admission, records, and registration processes.

LTCC is proud to offer a variety of degree and certification programs to students. Enrollment Services is a student�s first stop to registering for classes either to complete a degree, continue their education, or transfer to a four-year institution. Serving about 3,000 each quarter, students can pursue a wide variety of interests at LTCC such as the Lake Tahoe Basin Fire Academy program and offerings in allied health, business administration, commercial music, criminal justice, digital media, and wilderness education. The college calendar is based on the quarter system, with each quarter 12 weeks long. Following the three quarters there is a six-week summer session.

APPLICATION PROCESS:
After review, suitable applicants will be invited by phone or email on or around Thursday, February 23, 2023 to participate in a skills assessment. Successful candidates will then be interviewed by a committee of approximately 3-5 individuals; these interviews are tentatively scheduled for March 3, 2023. Meeting the minimum requirements does not guarantee an interview. LTCC reserves the right to return to the applicant pool at any point during the recruitment process.

COMPENSATION:
Salary Range: LTCC offers a competitive compensation package that includes a starting placement salary of $47,938 to $52,914 annually, dependent on education and experience. There is potential to reach $61,358 annually, through step advancement plus longevity when appropriate. In addition to base salary, this position qualifies for extra bilingual (Spanish), masters or doctorate pay.

Benefits: Health and Welfare benefits include medical, dental, vision, life insurance, and long term disability. Several plan options maintain a zero monthly premium cost from the employee and include full coverage of a gold-level medical plan that, on average, covers 80% of healthcare expenses for a standard population. LTCC also matches 25.37% of an eligible employee�s salary and contributes it into a CalPERS pension account for qualifying employees.

Work-Life Balance: This position is 40 hours per week and 12 months per year, including summer and winter hours. Hours are expected to be Monday-Friday, generally within the hours of 8 am to 5 pm, hours may vary according to the needs of the program. This position is eligible for overtime compensation (non-exempt).

LTCC provides a generous leave package including 16 paid holidays per year plus 12 days vacation (with the potential to reach 24 days through years of service) and 12 days sick leave per year. Furthermore, LTCC has made a commitment to full closures during holiday breaks and several weekends adjoining holidays to provide employees the ability to take advantage of holiday and vacation usage.

LTCC�s Commitment to Diversity

Our ideal candidate will share and participate in LTCC�s commitment to the values of diversity and equity while serving its ethnically and socioeconomically diverse student population. Lake Tahoe Community College is designated as a Hispanic-Serving Institution, reflecting the surrounding California and Nevada area.

Description

Definition:
Under the direction of an assigned Director or Administrator, perform a variety of highly complex tasks under general guidelines involving independent judgment and responsibility over projects. Duties involve performing the most difficult tasks that require specialized or advanced skill in more than one area of work assigned.

Distinguishing Characteristics:
A Specialist is trained or highly skilled in a particular subject(s). This is the highest-level class in the Specialist series under general guidelines of a director or administrator within a division. Work is performed within general guidelines involving independent judgment and responsibility over projects. Duties involve performing the most difficult tasks out of the Specialist series that require specialized or advanced skill in more than one area of work assigned. Impact on students, financial, physical, or personnel resources is generally division or district wide with possible external connections.

Representative Duties:
Perform highly complex duties to support the ongoing functionalities and processes of designated area; develop and implement systems and procedures to achieve assigned goals; create, monitor, and maintain systems to facilitate the success.

Organize and analyze a variety of highly complex program functions; input student, compile a variety of data reports from assigned computer system; establish and maintain various automated records and files; review and edit materials for accuracy; assist with special projects related to designated programs as assigned.

Serve as an area expert for program participants, students and others concerning assigned services and functions; interpret, apply, and explain program services, policies and procedures to students, staff, other schools and outside agencies.

Provide analysis of various reports; problem solve when performing calculations, maintain records and prepare reports within scheduled timelines; present and disburse information and reports as assigned.

Consult and collaborate with administrator and director to assess specialized needs and make recommendations for system changes. Participate in the development and management of project budgets and their spending activity on a per project basis; provide historical data and projections as directed.

Assist Director or Administrator in providing routine work direction, training, and guidance to program/department employees, students, or consultants; coordinate the scheduling of, temporary employees; provide guidance to other program/department staff on procedural variance decisions; help mediate situations to diplomatically resolve issues; act as a liaison for district auditors providing records upon request; ensure Director or Administrator is kept informed; and act as lead staff according to established guidelines when appropriate.

Prepare and deliver oral presentations concerning assigned program services and related functions as assigned.

Research, gather, compile and collate statistical information and other data as directed.

Maintain current knowledge of program and organizational laws, rules, regulations and policies.

Communicate with staff, other departments and outside agencies to exchange information, resolve issues and coordinate activities.

Serve on a variety of District committees as requested. Participate in district all staff events including but not limited to all campus team building day, convocation, state of the college address, senior day, and graduation.

Enrollment Services Option Class:
Assist the Director of Enrollment Services with the coordination of routine day-to-day activities within the One Stop to ensure operational efficiency and exemplary student service; help facilitate admission, records, and registration processes; provide information on admissions, registration, residency, fees, student accounts, privacy of student information, programs, and courses available; help evaluate student transcripts for degree and certificate completion; help oversee compilation of the graduation and certificate lists; send correspondence to students regarding graduation and evaluations; resolve duplicate identification numbers; help process student applications and related automated communications; verify end of term grades, process dual enrollment registrations, make residency determinations; code data used in the admissions, registration, and related processes; understand, interpret, and explain basic practices of attendance accounting and record retention; process petitions, grade changes, and incomplete conversions; help facilitate processes and procedures which involve other offices; and assist students with scheduling appointments or other services when appropriate.

Act as the Colleague system expert; perform a variety of complex technical and clerical tasks in connection with the admission, registration, records, and student support services; maintain calendars and schedules, monitor budget expenditures, and related functions; and serve as lead in the One Stop in the absence of the director.

Other Duties:

Perform related duties as assigned.

Education and Experience

Education and Experience:

Any combination equivalent to: associate degree with 3 years of progressively responsible experience.

Knowledge of:

Practices, procedures and techniques involved in the development and implementation of designated functions and services of an assigned program.
General functions, policies, rules and regulations of a community college.
Practices and procedures involved in program training, data collection and program evaluation.
Policies and objectives of assigned programs and activities.
Principles and practices of providing work direction and training to others.
Applicable laws, codes, regulations, policies and procedures.
Record-keeping and report preparation techniques.
Interpersonal skills using tact, patience and courtesy.
Diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of students.
Public speaking techniques.

Ability to:

Perform a variety of specialized duties in the development and implementation of designated functions and services in support of an assigned program.
Participate in related training, data collection and program evaluation functions.
Compile, assemble, maintain and disseminate a variety of resource and informational materials.
Participate in the development and implementation of program functions and services.
Conduct and assist with the development and implementation of presentations, workshops and trainings.
Research and provide a variety of expertise in the enhancement of program services.
Process and evaluate a variety of program applications, forms and documents.
Read, interpret, apply and explain rules, regulations, policies and procedures of the program.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Plan and organize work.
Establish and maintain a variety of records, files and reports.
Work independently with little direction.
Operate a computer and assigned software.
Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, linguistic, ethnic backgrounds, and disabilities of community college students and staff.