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Undocumented Resource Center Coordinator

Palomar College

Job Description

If you have questions regarding this position or need any assistance with your application, please contact our HR office at 760-744-1150, ext. 3024 or at Palomarjobs@palomar.edu. For EEO purposes, we kindly ask that you please contact our HR office instead of the department unless the posting states otherwise. Thank you!

 

 

Please see Special Instructions for more details.

  • The hiring committee will decide if interviews will be conducted in person at the College or via Zoom. Travel expenses are not reimbursed by the College. If a second-level interview is required, second-level travel reimbursement is only available for eligible candidates. HR will notify those who are eligible when second-level interviews are scheduled.

Posting Details

Position Information

 

Position Title
Undocumented Resource Center Coordinator

Department
Student Services (Dept)

Location
San Marcos

Full or Part Time
Full-Time

Category
Classified

Hours per week
40

Number of Months
12 month

Work Schedule
Monday – Friday; 8:00 a.m. – 5:00 p.m.

Grade
27

Salary/Wage
$5,368.37

Salary/Wage Frequency
Monthly

Benefits
In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.
  • Fully paid HMO medical, HMO dental, and vision insurance for employees and dependents (additional buy up options available)
  • Vacation, sick leave and 25 paid holidays
  • $80,000 life/accident insurance policy (additional buy up options available)
  • Long-term care insurance
  • Employee Assistance Plan (EAP) – Free counseling, financial, legal, personal and professional development resources
  • Additional buy up options available for other voluntary insurance benefits
  • Enrollment in CalPERS (California Public Employees Retirement System)

 

 
The estimated maximum value of this employer-paid benefits package is approximately $33,260 annually.

Primary Function
Coordinates the planning, development and implementation of the Colleges Undocumented Resources Center programs and services for undocumented and other underrepresented groups; acts as a liaison between the program and other departments, community partners, governmental agencies, or other educational institutions; coordinates the day-to-day operations and activities of the Colleges Undocumented Resource Center; acts as a resource in response to sensitive matters related to undocumented individuals and their needs.

Minimum Qualifications
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:
  • Language Requirement: Requires verbal, written, and reading fluency in English and Spanish.

 

 
  • Experience: Three years of experience working with undocumented students, or a similar population, including one year of lead experience.
Note: For work experience, a “year” is defined as equivalent to 40 hours per week for 12 months.
 

AND
 

  • Education: Equivalent to a bachelors degree from an accredited college or university in education, business administration, counseling, clinical psychology, social work or a related field.
 

Transcripts must be included to receive credit for education and/or to substitute education in lieu of experience (i.e. Bachelors degree = 4 years of experience). Click here for Guidelines for Equivalency for Classified Positions.
 

Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credentials evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at http://www.naces.org, or the Association of International Credential Evaluators, Inc. (AICE) website at http://aice-eval.org/.

Diversity, Equity, Inclusion, Accessibility and Antiracism (DEIAA) Statement
Palomar College serves over 30,000 students from a variety of backgrounds and we are proud to be a Hispanic Serving Institution. Our student body is rich in its diversity. Click here to see a quick overview of our student demographics on our recent Student Fact Sheet.

Palomar College is committed to diversity, equity, inclusion, access and antiracism. We are dedicated to empowering students to succeed and are guided by our core values; some of which are the following:
  • Access – We make education possible for everyone.
  • Diversity, Equity, and Inclusion – We recognize and respect diversity, seek to foster a culture of inclusion and belonging, and strive to address inequities.

 


All positions require cultural competency which includes the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, sex, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

Preferred Qualifications
  • Experience with program development/implementation.
  • Experience working in a bilingual capacity in support of underserved populations.
  • Experience collaborating with external community partnerships in support of students.

Licenses and/or Certificates
Possession of, or ability to obtain, an appropriate, valid California drivers license by time of appointment.

Supervision Received and Exercised
Supervision Received From: Dean, Student Success, Equity and Counseling Services.

Duties and Responsibilities
Essential Functions: Essential responsibilities and duties may include, but are not limited to, the following:
  • Plans, schedules and coordinates the operations and activities of the Undocumented Resource Center; ensures that current and potential undocumented, and mixed-status students have access to the resources, services and protections provided to California Community College students; assists current and potential students with understanding and completing various forms/applications and meeting program and matriculation requirements; screens student needs for Counselors and schedules student counseling appointments; coordinates enrolled student access to multiple forms of student services and support, including access to educational and financial assistance; develops a safe, culturally sensitive and welcoming environment.
  • Serves as Palomars Dreamer Resource Liaison (DRL) to assist students, using English and/or Spanish languages, to access financial aid, social services, state-funded immigration legal services, internships, externships and academic opportunities that are available to students; collaboratively establishes streamlined processes to support undocumented, Deferred Action for Childhood Arrivals (DACA), AB-540 and other related student populations; provides students information on potential immigration issues and how to maintain and comply with institutional requirements; assists with the submission of a variety of required reports.
  • Participates in training and providing day-to-day lead work direction to lower-level staff, short-term employees and student workers; assigns work and ensures completeness, accuracy and conformance with District/departmental and legal/regulatory requirements and standards; provides information, guidance and training on work processes and technical procedures; assists in maintaining a fair and open work environment in accordance with the Districts commitment to teamwork, mutual trust and respect; coordinates travel to conferences, activities, and retreats; may chaperone trips.
  • Assists with the identification and delivery of program-related professional development opportunities; coordinates and collaborates with other departments to develop and implement programs and projects to educate faculty and staff on the needs and concerns of undocumented student populations; develops a network of campus allies.
  • Develops campus and community resource materials for students, faculty and staff; develops partnerships and makes presentations to community organizations and other allies to ensure access to financial, mental health, legal and other resources; acts as a liaison between students and other departments especially in manners of documentation impacting enrollment and financial aid.
  • Develops and maintains statistical tracking systems for the program; ensures accurate entry of student data into appropriate systems, student files and records; develops and maintains a variety of statistical records and reports; conducts studies and analyses to identify need for new programs/services and evaluate the effectiveness of current programs; assists in assessing department outcomes and student learning outcomes in applicable program initiatives.
  • Interprets, applies and ensures compliance with applicable federal, state and program policies, procedures and guidelines; remains current on applicable legislative decisions and developments.
  • Reviews, submits and tracks requests for payments and purchase orders in accordance with College policies and procedures; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; explores external opportunities for funding in addition to state and grant funding.

 

Marginal Functions:
  • Leads events related to the Undocumented Student Week of Action and other related events throughout the year.
  • Provides programs and services in multiple languages.
  • Educates campus community on experiences and challenges impacting undocumented students and their ability to achieve their academic goals.
  • Participates in shared governance through service on planning and/or operations committees and task forces.
  • Performs related duties and responsibilities as required.

Knowledge, Skills, Abilities
Knowledge of:
  • Undocumented Resource Center program goals, objectives, policies, procedures and practices.
  • Expert knowledge of Deferred Action for Childhood Arrivals, AB-540, California Dream Act application (CADAA) and other laws, rules and guidelines impacting enrollment and financial aid requirements for undocumented students.
  • College student recordkeeping practices and procedures for processing student information and interpreting input/ output data.
  • Principles and practices of sound business communications, including correct English usage, grammar, spelling and punctuation.
  • District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.
  • Safety policies and safe work practices applicable to the work.
  • District practices and procedures for budgeting, purchasing and maintaining public records.
  • Research methods and analysis techniques.
  • Principles and practices of effective oversight of programs.

 

Skill in:
  • Planning, scheduling, assigning and supervising operations and activities of the Undocumented Resource Center and associated programs and services.
  • Defining issues, analyzing problems, evaluating alternatives and developing sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
  • Developing and implementing appropriate procedures and controls.
  • Maintaining the confidentiality of College and student files and records.
  • Preparing clear, concise and comprehensive correspondence, reports, studies and other written materials.
  • Operating a computer and other standard office equipment and using spreadsheet, word processing and District software.
  • Presenting proposals and recommendations clearly, logically and persuasively.
  • Communicating clearly and effectively and conveying sensitive information orally and in writing.
  • Demonstrating sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
  • Understanding, interpreting, explaining and applying applicable laws, codes and ordinances.
  • Exercising tact and diplomacy in dealing with complex and confidential issues and situations.
  • Establishing and maintaining effective working relationships with those encountered in the course of work.

Working Conditions
Environmental Conditions: The incumbent typically works in an office or student service center and the noise level is usually quiet; interacts with students, faculty, administrators, staff and the public, occasionally with dissatisfied or abusive individuals.
Physical Conditions: Essential and marginal functions may require physical fitness requirements necessary to perform the job functions with or without accommodation, such as the ability to walk and stand; use hands to repetitively finger, handle and feel computers, peripherals and standard business equipment; reach with hands and arms; and move or lift up to 25 pounds.

Terms of Employment
  • Full-time, 40 hours per week, 12 months per year.
  • The person selected for hire will be required to complete the following pre-employment requirements: live scan/fingerprinting, official transcript(s), and TB risk assessment. Other pre-employment requirements may be required depending on the position (i.e., certifications or licenses; see applicable job posting section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the following Administrative Procedures and Board Policies: AP 7120AP 7125AP 7126AP 7127AP 7330BP 7330AP 7336AP 7337, and BP 7335.
  • This position is specially-funded and its continuation is dependent upon the availability and/or continuation of funds.

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