NATURE OF THE POSITION

Under the direction of the Director of Admissions and Records, the Admissions and Records Evaluator will perform complex and technical duties involved in the analysis and evaluation of student records and transcripts in support of the development of comprehensive education plans, prerequisite clearance, and graduation.  Perform clerical duties involving admissions, registration, records maintenance, residency, and enrollment. Provide technical assistance and information to students, staff, and the public.

DUTIES AND RESPONSIBILITIES

1. Evaluates incoming transcripts in support of the development of comprehensive education plans and placement recommendations, interpret course descriptions, analyze transcripts for courses and units completed, course level, content, unit value, and grading system utilizing a variety of resources.
2. Develop course equivalency grids and inputs transfer course equivalencies in support of the development and maintenance of the degree audit system.
3. Provide technical assistance and guidance to student, staff, counselors, faculty, and administrators in the interpretation and clarification of registration and prerequisite requirements and procedures.
4. Processes graduation petitions and determines eligibility for certificates and degrees. Prepares graduation lists, diplomas and certificates for each semester. May consult with students regarding graduation when necessary. Computes statistical data from graduation and calculates cumulative graduation grade point average (GPA).
5. Utilizes specialized computer programs for data entry and/or retrieval of all academic records including admissions application, registration, electronic transcripts, and degree audits, and other related confidential personal student information.
6. May review and determine residency status of applications based on state residency requirements; refers difficult cases to supervisor for assistance and resolution.
7. Responds to requests from other educational institutions and agencies regarding the verification of student status and student records. 
8. Effectively utilized specialized scanning and archiving software to ensure compliance with Federal and State records retention policies for all student records.
9. Process notifications of students’ academic probation and dismissal statuses. 

10. Attends and participates in seminars, conferences, workshops, and other training sessions as appropriate to keep up to date with state and federal regulations and reporting requirements pertaining to Admissions and Records.
11. Orders office supplies and performs general typing, filing and responds to all inquiries.
12. Perform other duties as requires by the Admissions and Records Director.

REQUIRED QUALIFICATIONS 

1. Associate’s Degree from an accredited institution.
2. Two years of related work experience.
3. Ability to communicate effectively orally and in writing.
4. Sensitivity to and understanding of the diverse academic, social economic, cultural, disability and ethnic backgrounds of community college staff and students.
5. Ability to type 50 wpm.
6. Perform duties requiring attention to detail.
7. Establish priorities, work effectively and meet schedules in a timely manner.
8. Ability to maintain confidentiality. 
9. Proficiency in the use of standard office programs (e.g. MS Word, Excel, PowerPoint, Outlook), personal computers, and the internet. 
10. Passage of the college’s clerical skills tests.

PREFERRED QUALIFICATIONS

1. Bachelor’s degree in Accounting or Business Administration or closely related field.
2. Prior experience in an institution of higher education preferably in Admissions and Records or Student Services.
3. Knowledge of the California Education Code, Title 5, Chancellor’s Office administrative procedures, State and/or Federal law regulations and other legal parameters that affect the policies and practices of the Admission and Records department.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

1. The physical demands and work environment are typical of an administrative job in an office environment. 
2. The incumbent must be able to perform the essential functions of the job, with or without a reasonable accommodation.

CLASSIFICATION/SALARY

1. This is a 12-month full time classified position.  May include evening and weekend duty.

1. Row 13 on the classified salary schedule.
2. The college offers an attractive package of fringe benefits including medical, prescription, dental, vision and life insurance as accorded per CSEA agreement.

APPLICATION PROCESS
 Our employment online application process is designed to assist the search committee in evaluating whether or not you possess the required knowledge and skills for the position for which you are applying.  Job-related information from all applicants will be evaluated to identify those best qualified.  Only the best-qualified applicants will be selected for testing and further consideration.  Therefore, the online application must be completed to allow a comprehensive review and evaluation.  Failure to complete the online application (and supplemental material, when required) will constitute failure to comply with the selection process and the application will be rejected.
 
 1. To guarantee consideration, a completed application and any other required material listed, must be submitted with the online application by the published closing date.
 2. Applications are only accepted for positions currently open for recruitment.
 3. Meeting minimum requirements does not guarantee you an interview.
 4. Current employees who are applying for a position should be aware that material from their personnel files will not be included as part of the application packet, and they should provide information on past and present employment in the same degree of detail as any other candidate.
 5. Applicants wishing to apply for more than one position must submit a separate application and required materials for each position.
 6. Legible photocopies of documents will only be accepted.
 7. Travel costs related to the interview process will be borne solely by the candidate.
 8. Please read the job announcement/description carefully to ensure your background and education meet the requirements of the position

9. The selection process may also include practical exercise (i.e., training demonstration and/or other written, technical manipulative, or simulation exercises), or skilled testing to evaluate candidates’ qualifications.

10. Applicants with foreign transcripts must be evaluated by an Accredited United States Institution, please see the approved organizations listed in the following link: https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=bb4f6e6a_6  or the National Association of Credential Evaluation Services link: https://www.naces.org/

REQUIRED DOCUMENTS

Cover Letter

Resume

Diversity Statement

Copies of Official Transcripts (Must show all work completed and the conferral date of the degree. If hired original transcripts must be submitted)

Six References (3 Professional and 3 Personal)

Professional Licenses (If applicable)

Recommended: Typing Certificate