Job Description

Under the direction of instructional administrator, coordinate with administrators the implementation,
maintenance, and evaluation of curriculum, scheduling, and instructional publications and databases
including: class schedules, the college catalog, the college's databases of record, and related
accreditation documents. Coordinates and maintains curriculum and scheduling databases; maintains
and operates computer programs related to official course outlines, curriculum files, and catalog
database programs; serves as technical resource to faculty and administration in preparation of
curriculum and scheduling proposals, and assures compliance with state and local rules, regulations,
and policies; plans and coordinates the development and publishing of the college catalog and class
schedules; prepares and updates curriculum planning processes and procedures.

DISTINGUISHING CHARACTERISTICS:

This position performs a variety of technical and specialized work related to the operations and
functions of the District's curriculum and class scheduling services. While the incumbent may be
assigned to work primarily in scheduling or primarily in curriculum at any particular time, he or she
should be able to understand and perform the breadth of assignments that exist in this office; to work
cooperatively with academic and classified managers, and with the curriculum committee of the
Academic Senate and other related college committees, and may serve as a liaison to the State
Chancellor's Office for curriculum-related matters.

REPRESENTATIVE DUTIES:

• Provide technical support in the creation and maintenance of the curriculum program and class
  schedule in the administrative computing system; review course outlines for accurate time
  allocations; review programs and assign appropriate coding to meet state Title 5 requirements;
  create, maintain and update experimental courses.
• Create and maintain courses in the administrative information database of record and distribute
  to instructional areas for creation of courses; input and maintain general education coding for
  transcripts, catalogue and state reporting. Coordinate with administrators the development,
  implementation and evaluation of course schedules, and discipline brochures; plan, organize,
  schedule and oversee various production-related activities.
• Assist in coordination of curriculum and scheduling approval process; maintain all official
  outlines in electronic and hardcopy form; assist in making curricular information electronically
  accessible as directed.
• Maintain and track enrollment of courses and faculty load data and reports through the
  administrative computing system; manage instructional database systems including college
  efficiency report and other reports as assigned.
• Provide technical support in the development, implementation, and approval of curriculum;
  assist faculty, staff and administrators in executing Title 5 regulations; review forms submitted
  from area deans regarding curriculum and programs for accuracy; complete Chancellor's Office
  requests for annual reports. Communicate with various administrators, outside organizations,
  and college departments to exchange information, resolve issues, or concerns and coordinate
  activities.
• Develop and produce the college catalogue in accordance with established policies, procedures,
  laws and codes; update the administrative computing system as needed; prepare and distribute
  pertinent catalogue data and materials as appropriate and maintain established time lines.
• Prepare and submit bids to printer and graphic design vendors according to established
  procedures; meet and work directly with printers and graphic design vendors to assure quality
  control of the catalogue; proof, edit text and assure quality control of the catalogue prior to
  printing; provide camera-ready copy to printer.
• Disseminate information to administrators regarding Chancellor's Office revisions and updates;
  create and maintain the general education report, repetition report and basic skills report for
  State reporting. Represent the Academic Affairs Office as assigned, with state and other
  governmental agencies, the college community, and other colleges and universities.
• Communicate with the Chancellor's Office for course and program approval; maintain accurate
  and detailed reports for audit purposes; maintain original correspondence from the Chancellor's
  Office regarding program and course approval and related matters.
• Perform specialized administrative duties relating to fields of expertise as assigned; assist
  administrators with special projects; assist faculty regarding scheduling, curriculum, or room
  conflicts; assist students with general questions and complaints as needed.
• Operate a computer and assigned software programs and related peripherals; operate various
  office equipment as assigned.
• Communicate effectively both orally and in writing; establish and maintain effective working
  relationships with others using interpersonal skills including tact, patience and courtesy; take
  initiative and work independently with general supervision
• Work collaboratively with and serve on assigned college committees.
• Perform related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Project scheduling and coordination.
• Operation of a computer and assigned software.
• Desktop publishing techniques.
• Data entry and retrieval methods.
• Oral and written communication skills.
• Interpersonal skills including tact, patience, and courtesy.
• Record-keeping techniques.

Skill to:

• Meet schedules and time lines.
• Work independently with little direction.
• Plan and organize work.
• Create, maintain, and otherwise work with complex databases.
• Create and keep accurate records.
• Provide technical support in the development, implementation and approval of instructionrelated data.
• Interpret, apply and explain District policies, rules and regulations related to scheduling
  functions.

Ability to:

• Research, compile and summarize a variety of information.
• Maintain detailed and accurate records and files for history, audit purposes and reports.
• Operate a computer and assigned software systems.
• Establish and maintain cooperate and effective working relationships with others.
• Communicate effectively both orally and in writing.
• Prepare reports, correspondence and other written materials.
• Interpret and apply laws, rules, guidelines and regulations related to assigned activities.

EDUCATION AND EXPERIENCE

An associate's degree, including college level course work in business administration, education, or related field, AND two years of experience in higher education or the equivalent, including any combination of education, experience, and training that would indicate possession of the required knowledge, skills, and abilities listed herein.

Knowledge of curriculum, desired.

CONDITIONS OF EMPLOYMENT

Regular, full-time, 40 hours per week, 12 months per year classified position. Hours: Monday through Friday 8:00am-5:00pm. Range 28 on the CSEA salary schedule: $4,578/month to $5,565/month (5 Steps). District provides health benefits, which currently consist of full medical, dental, and vision insurance for employee and a high percentage of coverage for eligible dependents. District-paid life, accident and income protection insurance is provided for the employee only. Must become a member of the Public Employees' Retirement System (PERS).

COVID-19 VACCINATION REQUIREMENT

Board Policy 7330 Communicable Diseases-Employees requires that all newly hired and current employees of the Hartnell Community College District be fully vaccinated against COVID-19. All new employees must be fully vaccinated by the first day of employment. An exemption may be requested by individuals who cannot be vaccinated due to medical and/or religious reasons. Employees who receive an exemption will be required to wear a mask or face covering while on District property and/or facilities and will be required to undergo COVID-19 testing twice weekly. For more information about Hartnell CCD's vaccine requirement, please visit the District COVID-19 Information Website.

APPLICATION PROCEDURE

The following documents MUST be uploaded as attachments to your online application:

1) A resume
2) Cover letter
3) Copy of college/university transcripts.

It is the policy of the Hartnell Community College District that no person shall be discriminated against in any employment procedure on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, marital status, veteran status, or disability. The College actively seeks applications from candidates who have multi-cultural experience. Contact the Office of Human Resources and Equal Employment Opportunity if you need any special accommodations to complete the application process.

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