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Assistant Dean, Distance Education

Rio Hondo College

Job Description

Job Number

MAN00097P

Position Title

Assistant Dean, Distance Education

Position Type

Academic Administrator

Percentage Employee

100%

Number of Months Assignment

12

Starting Date

As soon as possible

Current Work Schedule

Monday thru Friday 8:00 a.m.- 5:00 p.m. Days and hours of employment may change depending on District needs.

Salary Range

Management Salary Range 48

Salary

$132,204 - $161,058 /Annually - Successful candidate will start at Step 1 except in cases where District deems appropriate.

FLSA

Exempt

Location

Main Campus

Department

Distance Education

Open Date

03/20/2023

Closing Date

04/20/2023

About Rio Hondo College

About Rio Hondo College

Rio Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Rio Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths

Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our Colleges 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Rio Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students, success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Rio Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Rio Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelors degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Rio Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Basic Function

Under general administrative direction of the Executive Dean, Academic Affairs, provide leadership and direction, manage and oversee the activities, operations and delivery of assigned instructional or noninstructional programs and services; coordinate assigned activities with other District divisions, departments, outside agencies and the community as appropriate; have full authority and responsibility over assigned budgets and maintains a high quality of academic services for all participants; exercises direct supervision over professional, technical and administrative staff support; and to provide highly responsible and complex professional support to the appropriate administrator.

Primary responsibilities include leading and facilitating the development, implementation, and evaluation of distance education courses and programs; online enrollment management, recommending innovative concepts, technologies, and delivery modes of online, hybrid learning; and classroom technology and provide technical assistance to faculty and administrators in online course delivery methodologies. The position supervises instructional designers, instructional assistants, and other employees to provide training to assist faculty and staff with incorporating instructional design principles that reflect current learning theory and effectively employing technology to ensure sustained academic integrity and the exemplary quality of online courses promoting student success.

Minimum Qualifications

Experience:
One year of formal training, internship, or leadership experience related to distance education.

Two years demonstrated progressively responsible leadership and supervisory roles in an educational setting.

Demonstrated sensitivity to and the understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

Education:
Masters Degree or equivalent from an accredited college or university.

Desirable Training:
Masters degree in Information Technology, Computer Science, Instructional Design, Instructional Technology, Educational Technology, Distance Learning or equivalent from an accredited college or university.

Experience teaching distance education courses.

Essential Duties

Examples of Important and Essential Duties:
Provide leadership, direction and assume full management responsibility for all assigned instructional or non-instructional programs, services, and activities.

Manage and participate in the development and implementation of goals, objectives, policies and priorities of all assigned programs; recommend within District policy and Federal guidelines, as applicable, appropriate services and staffing levels; recommend and administer appropriate policies and procedures; allocate resources accordingly.

Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; conduct program needs analysis of assigned programs; assess and monitor workload, administrative and support systems, and internal and external reporting relationships; direct the implementation of any improvements necessary; ensure the instructional quality of courses/programs; assessment of faculty teaching styles and use of appropriate pedagogy and andragogy; and identify areas of weakness in courses/programs and employ strategies for improvement; coordinates with Information Technology department to align technology needs of students, faculty, and the District.

Plan, direct, coordinate and review work plans of assigned programs to ensure progress; meet with faculty/staff to identify and resolve problems; assign work activities, projects, and programmatic areas of responsibility; review and evaluate work products, methods and procedures and support faculty through ongoing research on emerging technologies that may be adapted to distance learning course and program development.

Oversees the development and deployment of training, motivates, and counsels faculty and staff to incorporate instructional design principles that reflect current learning theory.

Select, train, motivate, counsel, and evaluate assigned program personnel; provide and coordinate staff training; work with employees to develop skills and abilities; Leads development and implementation of online and hybrid instructor certification.

Represent the assigned program(s) to other District division, departments, and outside agencies and organizations as appropriate; explain and interpret instructional/non-instructional programs, policies, and activities; respond to and resolve difficult, sensitive, significant, and potentially controversial issues.

Manage and participate in the development and administration of assigned program budget; direct the planning and recommendations for additional funds needed for staffing, equipment, materials and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments of assigned areas as necessary.

Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications for assigned programs, policies and procedures as appropriate.

Coordinate the preparation of instructional/non-instructional program schedule of classes and teaching assignments; monitor enrollment and maintain overall efficiency regarding class size and faculty teaching loads as assigned.

Establish and coordinate advisory committees as appropriate for programs assigned; ensure representation, involvement, and expertise from the community.

Participate on a variety of campus committees; attend and participate in professional group or association meetings as appropriate; stay abreast of new trends and innovations in the field of higher education, both instructional and non-instructional.

Develop, apply, and evaluate effective approaches to implement the policies of the Rio Hondo Community College District relating to programs and workforce diversity in order to fulfill the core academic mission of the District and to serve its diverse community.

Audit and monitor any assigned programs to ensure compliance with local, state, and federal guidelines.

Administer applicable collective bargaining agreements.

Distance Education specific representative duties:
1. Promote development and implementation of policies, procedures, and standards of effective delivery of distance education. E
2. In collaboration with faculty and instructional deans, build the online and hybrid offerings for class schedules. E
3. Coordinate physical resources; assign and supervise support staff; respond to problems related to distance learning as needed; and communicate with faculty, staff, and students regarding instructional stoppages or other problems. E
4. Participate in an on-going planning process that includes specific objectives, activities, and time frames; assist in the development of the distance learning annual budget; develop annual goals and action plans. E
5. Collaborate with student services, department Deans, campus bookstore, Learning Assistance Center(s), and Public Relations, Communications & Marketing Director to address various student information, advising, and learning in support of student success and equity. E
6. Lead the distance education staff in providing training for instructors in the use of distance education technologies, methods, and procedures. E
7. Coordinate with faculty and staff in providing distance education training for students to prepare them to be successful in distance education. E
8. Assist faculty in ensuring courses offered through distance education meet the overall educational standards of the institution. E
9. Participate in the faculty evaluation process where appropriate. E
10. Supervise distance education staff in designing and implementing processes for reviewing and evaluating distance education courses for instructional effectiveness and assist faculty with effective course design that reflects principles of learning theory. E
11. Serve as the college distance education primary contact for the college to the California Community College Chancellors Office, as well as to other external organizations such as the California Virtual Campus, @ONE, Canvas, ConferZoom, etc.; provide accurate and appropriate information for internal and external reports; and oversee the maintenance of distance learning records and files. E
12. Remain current with regional and national developments in distance education and update faculty and staff on these developments through classes, workshops, and one-on-one training as appropriate. E
13. Ensure compliance with college, state, and federal codes, guidelines, and policies, including accreditation standards, copyright and intellectual property rights, and Section 508 compliance of the Americans with Disabilities Act (ADA). E
14. Supervise distance education and learning support staff, including set priorities, direct workflow, and conduct employee evaluations. E
15. Manage the Distance Education Lab. E
16. Lead the Colleges efforts in improving online tutoring in coordination with programs initiated by the Chancellors Office. E
17. Identify, write, and administer grant and revenue generating proposals consistent with college and district strategic plans. Manage the colleges Online Education Initiative. E
18. Supervise Distance Education staff and coordinate with Student Services to expand student access to online courses through an innovative common online learning environment and by providing support for course improvements aligned with common quality standards. E
19. Assist with the analysis of technology-enabled student services to support distance education students. E
20. Attend a variety of meetings and serve on assigned committees. E
21. Maintain currency and appropriateness of instructional technology by regularly evaluating user
feedback and tool functionality. E
22. Align technology needs of students and faculty, monitor, and give input on the performance of the Learning Management System (LMS), and appropriate integration of other instructional technology tools. E
23. Advocate for support of distance learning and collaborate with other relevant departments to address the needs of distance education students and faculty.
24. Serve as primary liaison for issues supporting distance learning operations and strategies with Information Technology Services. E
25. Assists in developing and maintaining the Distance Education website and online tutorials. E
26. Demonstrated leadership in managing online/hybrid delivery courses in a Learning Management System. E
27. Manage colleges relationships and projects with third party service providers for online education programs. E
28. Ensure that all activities are conducted within the established College policies, ACCJC standards and requirements, federal and state regulations, FERPA guidelines and other applicable laws pertaining to employment and education. E
29. Perform related duties as assigned.

Supervision Exercised

Exercises direct supervision over faculty (as assigned) as well as professional, technical, and administrative support staff.

Other Job Related Duties

Other Job Related Duties
Perform related duties and responsibilities as assigned.

Job Related and Essential Qualifications

Knowledge of:
    • Web design and development software; multimedia development software; online learning applications; training development software, and design methodologies.
    • Significant knowledge of emerging web technologies that impact training, development, and instruction.
    • Role and purpose of technological systems in providing instruction and instructional support.
    • Instructional technologies such as: learning management systems, video production and streaming, video and teleconferencing, graphic media, web development, computer-based multimedia, portals, mobile apps, and audio/visual systems.
    • Techniques designed to accommodate diverse learning styles and promote welcoming environments for students from culturally diverse groups, in or out of the classroom.
    • Policies and practices in serving special needs students, in or out of the classroom.
    • Conflict resolution practices when dealing with a non-traditional special needs population.
    • Operational characteristics, services, and activities of comprehensive instructional or noninstructional programs.
    • Organization and management practices.
    • Principles and practices of budget preparation and administration.
    • Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of college students.
    • Pertinent Federal, State, and local laws, codes and regulations.
    • Principles of supervision, leadership, training, and performance evaluations. Oral and written communication skills.
    • Interpersonal skills using tact, patience and courtesy.
    • Current issues, trends, and best practices in distance education.
    • Modes of distance delivery, including online, hyflex, hybrid, and video conferencing.
    • Recent developments in distance education technologies.
    • Effective instructional design principles.
    • Section 508 compliance standards for distance education.
    • Matriculation procedures.
    • Excellent working knowledge of computer software and hardware.
    • Operate and utilize assigned networks, software programs, hardware, and platforms.
    • Plan, organize, control, and direct the operations, services, and activities of distance education.
    • Supervise and evaluate the performance of assigned personnel.
    • Participate in the planning, development and implementation of partnerships, services, plans, strategies, projects, goals, and objectives for distance education.
    • Evaluate services, technologies, and workflows to improve student outcomes.
    • Maintain confidentiality in compliance with FERPA.
    • Maintain currency in educational technology, distance learning, and related fields.
    • Develop curriculum and understand the curriculum process.
    • Work collaboratively in a higher education environment.

 


Ability to:
  • Monitor, evaluate and modify services, standards, practices, processes, policies and procedures to enhance the educational effectiveness of programs and capacity to meet student and community needs.
  • Provide administrative and professional leadership and direction for assigned programs.
  • Provide effective leadership and direction to recruitment and retention efforts to further workforce diversity policies of the District.
  • Be sensitive to and understand the diverse academic, socioeconomic, cultural, disability, gender identity and ethnic backgrounds of community college students.
  • Communicate effectively both orally and in writing.
  • Interpret, apply and explain laws, codes, regulations, policies and procedures pertaining to distance education.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of program goals.
  • Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned office equipment.
  • Meet schedules and timelines, especially with federal and state reporting. Work independently with little direction.
  • Plan and organize work.
  • Prepare comprehensive narrative and statistical reports.

Foreign Degrees

Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.

License Certificates/Credentials

Possession of, or ability to obtain, an appropriate, valid drivers license.

Working Conditions

Special Requirements:
Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift 20 lbs.; ability to travel to different sites and locations.

Position Description

Applications are currently being accepted for Assistant Dean, Distance Education.

Application Procedure

Applications must be submitted by 11:59 p.m. PT on the closing date.

Applicants must submit a complete online application that includes the items listed.
    • Rio Hondo College online application (which includes supplemental questions)
    • Resume/Curriculum Vitae
    • Complete transcripts of all colleges/university studies, including degree earned (copies will be accepted) NOTE: Transcripts from multiples colleges/universities may need to be scanned as one document, then uploaded.
    • Transcripts must include degree awarded and confer date (please circle conferral date on transcripts). Transcripts without this information and online applications without transcripts will be disqualified.

 



  • PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NOT BE ACCEPTED.
  • NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.

Additional Information

  • The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
  • Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
  • As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicants expense) taken by an official LiveScan agency.
  • Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
  • For positions requiring a valid California drivers license, proof of insurability is required.
  • Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
  • A copy of this announcement will be provided in Braille to visually impaired applicants upon request.

Commitment to Diversity

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

Cancel RTF Policy

WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

EEO Statement

Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.

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