Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	Staff & Executive - Administrative & Support
Department	College of Nursing
Overview	The School of Nursing is one of eight schools that make up the Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark) offers unique opportunities in education, research, and practice at a leading national research university, which is the state’s preeminent, comprehensive public institution of higher education. Innovative academic offerings include bachelor’s, master’s, post-masters, DNP, and Ph.D. programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ. The Rutgers School of Nursing consists of approximately 110-120 tenured/tenure-track and clinical faculty and 90 full-time staff. This includes faculty and staff in nine unions and encompasses faculty and staff from the former UMDNJ and Rutgers.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Specialist for the School of Nursing. The Business Specialist for the School of Nursing (SON) Educational Opportunity Fund (EOF) Program reports to the Director of the SON-EOF Program and is responsible for the fiscal and human resources operations of the SON-EOF Program. Among the key duties are the following: Stays abreast of changes in EOF regulations, institutional contracts, Rutgers’ policies, and procedures, and participates in ongoing related professional development. Prepares state and institutional financial and expenditure reports, and budget compilations for submission to the Office of the Secretary of Higher Education (OSHE) for approval. Responsible for reconciliations and maintains an expenditure shadow system and audit files. Oversees all Program purchases (quotes, bids, etc.), payments, prepares contracts, and coordinates onboarding with SON-HR for all staff for the Summer Institute and Pre-Junior Clinical Program, student staff during the summer and academic year, and handles any PTL and Class 4 appointments during the academic year. Provides administrative support to the SON-EOF department by organizing, coordinating, and supervising daily unit operations. Ensures efficient triaging, processing, follow-up, and completion, of all of the financial reports, personnel paperwork, and clerical tasks for the Program. Serves on the leadership team of SON-EOF. Will also serve as the SON-EOF liaison to the SON Finance department, Office of Student Accounting, Billing, and Cashiering, Payroll, and the Rutgers EOF Administration Office.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	58867.000
Annual Mid Range Salary	73298.000
Annual Maximum Salary	87729.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in accounting, economics, finance, business administration, or a related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices. Requires five years of relevant professional experience that includes budget and account management experience, and familiarity with university Cornerstone modules, financial data warehouse, and payroll.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	The individual should have demonstrated oral and written communication skills along with excellent interpersonal and organizational skills. In-depth understanding of personnel and budget. Proficiency in all Microsoft Office products including, but not limited to, Access, Excel, Word, and Outlook. Ability to communicate with faculty, staff, and students, both verbally and in writing. Ability to handle multiple concurrent tasks in an environment of constant interruptions, and to be able to rapidly rearrange priorities according to deadlines. Accounting experience is required, due to the level of budgeting and fiscal management. Must be a team player and independent thinker. Individuals should also have a level of compassion for student challenges and hardships along with being a good communicator and having excellent interpersonal skills.
Preferred Qualifications	Completion of University Human Resources professional development workshops. Knowledge of University policies, procedures, databases, and systems. Familiarity with Cornerstone and HCM strongly preferred.
Equipment Utilized	Microsoft Office: Excel & Word
Physical Demands and Work Environment	Must be able to carry up to 25 lbs and access offices using stairs.
Special Conditions	Must be available to work some nights and weekends, and be available during the Summer Institute.

Posting Details

Posting Number	23ST0733
Posting Open Date	03/22/2023
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement