Job Description

Title:

Dean, Instructional Support and Teaching Innovations

Job Category:

Academic Administrators

Job Opening Date:

March 28, 2023

Job Closing Date:

April 26, 2023

Location:

Saddleback College

Work Location:

Mission Viejo, CA

Pay Grade, for more information click on this link: 

https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules

Pay Rate Type:

Work Days:

Monday - Friday

Work Hours:

8:00 am - 5:00 pm

Hours Per Week:

40

Percentage of Employment:

100%

Months of Employment:

12

Salary:

Starting salary $174,276 to $245,232 per year

Required Documents:

Resume and Cover Letter

Job Description:

Initial Screening Date: April 25, 2023

Specifications are intended to present a descriptive list of the range of duties performed by employees in the position. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DEFINITION

To serve as administrator and supervisor of an instructional support area of a community college by planning and directing the development and organization of the area’s goals and objectives and by providing leadership and vision for Instructional Support and Teaching Innovations.

Instructional Support encompasses the Learning Resources Center, library services, as well as the study abroad and honors programs.  Teaching Innovations encompasses the Faculty Center and a comprehensive faculty professional development program developed in collaboration with Faculty Senate.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from the Vice President for Instruction.

Management and supervision of program faculty and staff, including participating in the program hiring, evaluation, performance intervention and retention of faculty and staff members in areas of supervision.

REPRESENTATIVE DUTIES

The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Work with faculty and college administration in the expansion of a creative, effective, and responsive online education program in concert with the college’s mission and strategic plan.

Oversee the provision of instructional support to a diverse portfolio of instructional programs and modalities (online, in person and hybrid) across the campus.

Support the successful integration and continual upgrading of instructional technology innovations into online, in person and hybrid courses and programs.

Develop, coordinate, and manage the various functions and services of the library, including formulating long-range and short-term objectives; advocate for needed resources identified through program assessment and review.

Oversee the development and management of user-focused services in an academic library.

Provide leadership in developing access to electronic information resources and multimedia products, and otherwise working with faculty to augment materials and informational services that support the teaching/learning functions of the College.

Coordinate the introduction of technological advances in information access into the Library/Learning Resources Center and supervises ongoing programs to instruct faculty, students and the public in such use.

Ensure that Library/Learning Resources Center practices are consistent with District policy, local, state, and federal laws, and other contracts or agreements.

Develop, implement, and promote resources and services for online education, library services, faculty and staff professional development, and the Learning Assistance program; maintain help desk services for college learning management system.

Collaborate and support Faculty Senate representatives in the production of Professional Development Week programs.

Prepare and administer annual program budgets as assigned; prepare recommendations and justifications regarding budget requests; authorize expenditures according to District policies and applicable regulations; participate in the planning and budgeting process in cooperation with faculty, managers, and classified staff, and in concert with college goals.

Analyze, interpret, and monitor student preparedness and course success rates for different teaching modalities and recommend change and professional development as needed.

Train, supervise, evaluate, and direct the work of personnel as assigned.

Participate in recruitment, selection, and hiring processes; develop and provide orientation for new employees.

Organize, attend, or chair a variety of administrative and staff meetings as required. 

Recommend, implement, and promote technology that supports teaching innovations, library services and learning resources.

Manage traditional and digital library learning services and information technology.

Facilitate communication within and between areas supervised and the greater college community.

Seek external sources of funding for the college with an emphasis on the programs and services supervised.

Serve as a liaison among online education courses, services, the academic divisions, and student services departments.

Develop and implement division policies and procedures.

Oversee the completion of student learning outcomes (SLO), administrative unit outcomes (AUO), and program reviews in all areas within the division; provide curriculum coordination and supervision as appropriate.

Promote and facilitate information competency instruction across the curriculum.

Coordinate the implementation of learning supports and innovative teaching practices by collaboratively developing action plans to ensure that our support services and instruction evolves to better the student experience and meet student needs.

Ensure that programs and courses delivered through the division are in compliance with college, state and federal codes, guidelines, and policies.

Serve as a liaison among the college vice presidents, deans, faculty, and staff engaging in foundational skills activities.

Coordinate ongoing faculty and staff training in current pedagogy and effective practices in education, through flex workshops, division and department meetings, and individual sessions.

Work with existing college governance structures and instructional divisions to enhance the student experience.

Oversee the enhancement and maintenance of the college’s websites related to the division.

Performs other duties as assigned that support the overall objective of the position and the District's mission and philosophy.

Report to work on a regular and consistent basis, as scheduled, to assigned job.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

Possession of a master's degree.  An earned doctorate degree from an accredited college or university is preferred.

Experience:

One year of increasingly responsible formal training, internship, or leadership experience reasonably related to the administrator’s assignment including, but not limited to:

Online teaching at the post-secondary level, including course development.

A leadership role specifically associated to online education and/or in managing the daily operations of a library facility.

Providing leadership in a multidisciplinary environment.

Administering budgets, personnel, and facilities.

Demonstrated evidence of participation in activities with campus, business, or community organizations such as a member of a planning body or committee.

Managing and accessing technology needs and implementation in an instructional or training environment.

Demonstrated evidence of working collaboratively with faculty, staff, students, and managers.

Communicating complex facts and ideas both in writing and in group presentations.

Commitment to equity and diversity. Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.  Demonstrated evidence of how these factors relate to the need for equity minded practices within an educational environment.

DESIRABLE QUALIFICATIONS:

A minimum of two years of administrative experience managing at least one of the following areas: library or information science, instructional technology, online education, or foundational skills support.

LICENSES AND OTHER REQUIREMENTS

Valid California driver's license.

Knowledge of:

A community college system.

All instructional divisions and their inter-relationships; a thorough knowledge of the various student support services required to enhance instruction.

Applicable District policies and local, State and federal laws, codes and regulations.

Basic data collection and analysis related to student learning outcomes, retention, and success. California Community Colleges Vision for Success and the California Road to Recovery.

Computer systems and software applications related to area of assignment. Curriculum development.

District safety policies.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of students, faculty, and staff.

Understanding and experience with the principles of collegial consultation. Interpersonal skills including tact, patience, and diplomacy.

Library, online education, and foundational skills development and learning resources operations. Management techniques that encourage creativity, improve efficiency, and increase productivity. Organizational and management practices as applied to area of assignment.

Participatory governance process and venue fostering open communication among division, programs and services.

Principles and practices of budget preparation and management. Principles and practices of training and supervision.

Principles of program evaluation, student assessment, and organizational development.

Role and purpose of technological systems in providing online instruction and instructional support.

Team-oriented leadership style.

Title V and California Education Code regulations and procedures, particularly related to Distance Learning and curriculum mandates.

Web page design, course management systems, and other instructional software and technology innovations.

Ability to:

Advocate for the division’s programs and needs.

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Assess, manage, implement, use, and apply technology in the management and delivery of instructional or training programs.

Assist in forecasting current and future needs and costs affecting area of assignment.

Collect, compile, and analyze data.

Communicate clearly, concisely and effectively both orally and in writing, including writing complex proposals, with diverse constituencies within and outside of the District.

Demonstrate commitment to academic and professional excellence.

Demonstrate flexibility and adaptability.

Develop and implement technology-based solutions to curriculum and instructional issues.

Develop markets and promotional strategies for distance learning courses, library services and projects related to foundational skills that will promote enrollment growth, retention, and student success.

Develop, prepare, and administer project budgets.

Embrace and work effectively within a system of participatory governance.

Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

Establish and maintain effective, harmonious, and collaborative relationships with a diverse population of students, staff, and community.

Exercise initiative and work independently.

Exercise judgment or choice among possible actions, sometimes without clear precedents and often with concern for the consequences of the action.

Interact effectively with diverse students, staff, faculty, and administrators.

Interpret, analyze, apply, and explain applicable local, State, and federal laws and regulations.

Interpret, apply, and explain applicable District policies and procedures.

Lead, train, supervise, and evaluate assigned staff.

Learn District and College organization, operations, and objectives.

Manage complex budgets including grants.

Operate computer/applications software, including database management, spreadsheet, word processing and software related to area of assignment.

Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.

Perform with tact, patience, and sensitivity.

Plan and organize work.

Plan, evaluate and supervise delivery of instructional programs and strategies.

Plan, organize, coordinate, manage and expedite assigned projects and activities related to assignment in a manner conducive to full performance and high morale.

Prepare oral and written reports and recommendations.

Provide leadership, training, and support for faculty who wish to explore innovative approaches to student learning using instructional technology.

Read, interpret, and explain laws, rules, and regulations, and develop and implement personnel policies and procedures.

Relate effectively to people of varied academic, cultural, and socioeconomic backgrounds using tact, diplomacy and courtesy.

Represent the college at the community, State, and national levels.

Resolve conflicts and solve problems.

Serve as an effective management team member.

Train and provide supervision and work direction to others as assigned.

Use independent judgment in the interpretation and application of rules, regulations, policies, and procedures.

Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

Work collaboratively with administration, classified management, faculty, staff, and students.

Work in a fast-paced environment with numerous interruptions.

You will also be required to answer the following question:

What do you see is the future of teaching innovations in the classroom and what are the potential equity implications that must be addressed if we were to adopt these teaching innovations?

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands

Must frequently sit for long periods; use hands and fingers to handle keyboard or other objects; reach with hands and arms. Must speak clearly and distinctly to ask questions and provide information; hear and understand voices over the telephone and in person; and respond quickly and effectively to campus emergencies. Must see and hear adequately to perform accurate mental assessments of students or others. Lift, carry, and/or move objects weighing up to 10 pounds.

Incomplete application packages will not be considered.

All submitted materials become the property of the South Orange County Community College District and will not be returned or copied, and will be considered for this position only. Applicant bears the sole responsibility for ensuring that the application package is complete when submitted. Application materials must be received by 11:59 pm on April 25, 2023.  Application materials received after the closing deadline will not be accepted. For an online application, information and instructions, visit the District Job Opportunities website at www.socccd.edu or call (949) 582-4850. Federal law requires every new employee to present documentation showing eligibility to work in the U.S.  SOCCCD does not sponsor employment Visas.

SPECIAL COVID-19 NOTICE:

Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.

The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

DISABILITY ACCOMODATIONS:

If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.

ATTENDANCE REQUIREMENT:

Report to work on a regular and consistent basis, as scheduled, to assigned job.

CAMPUS CRIME AND SAFETY AWARENESS:

Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Important: You must make sure that you have completed your application for a posting by 11:59 p.m., Pacific Time, on the posting's Job Close Date, along with any required documents, in order to be considered for the position.

Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.

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