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Payroll Technician, #RBC00052

Richard Bland College

Job Description

Richard Bland College (RBC) is a two-year, residential, liberal arts transfer institution that focuses on preparing students for transfer to highly-ranked colleges and universities. The College is a hidden gem located outside the Tri-Cities region—and its rural setting featuring 750+ acres of wetlands, bucolic forest, and the states oldest and largest pecan grove.
Richard Bland College of William & Mary seeks to hire a Payroll Technician position. This position will perform a range of complex duties to ensure accuracy of payroll calculations, while following applicable Internal Revenue Code and Commonwealth of Virginia Regulations.
This position will be responsible for the processing and timely delivery of the semi-monthly and bi-weekly payroll. This includes maintaining detailed information of payroll functions and assisting employees with payroll related questions. This position will also assist with payroll audits and other duties as assigned, to include supporting other accounts payable and finance related functions as needed.
Job responsibilities may include:

  • Maintain accurate and timely delivery of semi- monthly and bi- weekly payroll for employees (full-time and wage/hourly), as well as student workers, within Cardinal Human Capital Management (HCM);
  • Ensure pay transactions are keyed and reported to Payroll Services Bureau (PSB) accurately and timely;
  • Process additional pay to include adjunct faculty contracts, teaching faculty overload contracts, and employee stipend payments. Monitor and track all payments that are made over multiple pay periods to ensure overpayments do not occur;
  • Timesheet Entry: Ensure hours worked are reported timely, conduct follow-up with employees and managers; check payroll exceptions (high exceptions); work with PSB on various checkpoints; process individual audits of payroll for any changes or corrections needed;
  • Run bi-weekly reports to monitor approval of timesheets for wage employees;
  • Notify employees of any pay discrepancies timely. Run time and labor queries daily/weekly to ensure accuracy of hours worked and reported; monitor Federal Affordable Care Act (ACA) compliance to include annual 1,500 work hours and average of 29 work hours per week for wage/hourly employees.
  • Prepare Cardinal HCM payroll related vouchers for Accounts Payable processing;
  • Assist with audit of records, and answer or research payroll related inquiries from employees, administrators, auditors, or other agencies as needed;
  • Serve as Accounts Payable back up support in the absence of Accounts Payable Specialist and Accountant Senior;
  • Prepare and review voucher packages for daily processing;
  • Process and key accounts payable vouchers as needed to maintain Prompt Pay;
  • Assists with date stamping incoming mail and logging with tracking number;
  • Assist Accounts Receivable as needed;
  • Perform other duties assigned.

 

Minimum Qualifications

EDUCATION: High School diploma or equivalent.

  • Working knowledge of payroll, procurement, and accounts payable practices and procedures.
  • Demonstrated skills in fiscal administration, payroll, bookkeeping, or similar duties.
  • Proficient skills working with a variety of software applications including MicroSoft Word, Excel, and PowerPoint.
  • Demonstrated ability to comply with and interpret policies and procedures and adhere to strict payroll processing deadlines.
  • Demonstrated ability to utilize multiple web-based systems to maintain detailed and accurate records, perform complex payroll transactions, and to provide guidance and direction to employees and managers regarding payroll inquiries.
  • Demonstrated ability to audit internal/external work activities, perform accurate mathematical computations, and provide feedback/resolution to identified issues to ensure process improvement.
  • Demonstrated ability to provide quality customer service in a fast-paced environment; and to work independently and in a team environment to meet the departments goals and objectives.
  • Demonstrated ability to communicate effectively, orally and in writing, with a diverse population of faculty, staff and students utilizing a high level of interpersonal skills, and customer service principles.


Preferred Qualifications:

EDUCATION:
Post high school education or training such as an associate or bachelors degree in business, marketing or related field, or relevant certificates is preferred, OR an equivalent combination of experience and/or training may be substituted for the relevant degree.

EXPERIENCE:
  • Current and/or recent experience in employee payroll operations and processing.
  • Experience with Commonwealth of Virginia financial operations and software applications to include Cardinal Finance, Cardinal Human Capital Management (HCM), Department of Account (DOA) policies and procedures, etc.
  • Experience working in a higher education setting in finance and/or accounting to include Banner Finance or similar automated systems.
  • Recent experience in a fast-paced, busy customer service-oriented finance/accounting work environment performing multiple functions.

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