The Office of Sponsored Projects (OSP) inspires superior grant practice by developing and maintaining a robust grant administration infrastructure at Salt Lake Community College (SLCC).

OSP is looking for a dynamic individual to 1) enhance the effectiveness of OSP, especially the Executive Director, by providing consistent, detail-oriented, high-level support, 2) maintain the efficiency of the department through oversight and performance of clerical duties, secretarial support, scheduling, activity, and meeting coordination, and 3) facilitate communication and coordination of OSP, within the department and between external parties, and 4) provide support in professional document creation & maintenance and oversee special projects, such as the Research and Grant Development Program

We are seeking a motivated, highly organized person who wants to make a difference, provide superior customer service, and be part of a fast-paced, positive environment. Applicants who are very detail oriented and demonstrate the ability to think critically, prioritize, handle multiple demands and provide high quality work products are well suited to our work environment.

The Program Associate II is a key member of the Office of Sponsored Projects team and plays an important role in creating a culture of excellence in grant administration. The Program Associate II will represent OSP with professionalism and a have significant opportunity, in partnership with all OSP team members, to contribute to the development and success of the department. Please see our website for additional information: https://i.slcc.edu/osp/index.aspx

Create and maintain documents and oversee special projects.
Assist the Executive Director and OSP team in developing professional reports, high-level materials and other documents required for OSP operations and administration. This will include conducting informational research and basic analyses necessary to complete the documents This position will administer the Research and Grant Development Program, assist in relationship management and OSP visibility, support college processes and development for Department of Education and other federal designations, maintain the sponsored projects policy, and other projects.

Maintain the efficiency of the department through clerical duties, secretarial support, scheduling, activity/event, and meeting coordination.

1. Office Coordination: order supplies, maintain office equipment, track and manage inventory. Coordinate IT needs. Maintain office-wide calendars. Keep abreast of office deadlines, coordinate with staff and assist as needed to meet sponsored projects deadlines. Coordinate trainings, attend trainings, and stay informed on SLCC policies and procedures.

2. Facilitate document routing, signatures, and other processes. Prepare and maintain files and office documents, including standard operating procedures. Prepare, maintain, update and distribute reports, documents, tracking sheets, and master lists.

3. Prepare, edit and facilitate department communication serving as a central point of contact for the Office of Sponsored Projects.

4. Perform bookkeeping duties, track and reconciling department expenses, and maintaining office budgets.

5. Arrange, coordinate and reconcile travel for department staff.

6. Coordinate department sponsored meetings and events. Contribute to planning and promotion of such events.

7. Coordinate the creation and maintenance of forms, informational and promotional materials, digital information, and other departmental information. Work with SLCC marketing team as necessary.

8. Participate in training and stay current on electronic systems, software, tools and technology used by the Office of Sponsored Projects.

9. Provide consistent, reliable support for the Office of Sponsored Projects.

Enhance the effectiveness of the Executive Director and OSP department by providing consistent administrative support.

1. Under the direction of the Executive Director, support the department with scheduling, preparing for meetings, taking minutes, attending meetings, and preparing correspondence, presentations and other information.

2. Facilitate requests to/from the Executive Director and serve as a back-up contact for the Executive Director and other team members as needed.

3. Understand SLCC organizational structure, systems and processes that directly affect the Office of Sponsored Projects. Develop positive relationships within the College.

4. Understand and embrace the purpose of the Office of Sponsored Projects. Work to become familiar with the purpose, nature and administration of sponsored projects.

Facilitate communication and coordination of OSP, both within the department and between external parties.

1. Follow-up on tasks, schedules and other items. Support the Executive Director and others in the department in tracking various activities or tasks and maintaining a smooth flow of events and communication.

2. Take initiative to ensure administrative department activities function well and communications are provided to all stakeholders.

3. Maintain the department website.

4. Track various systems and operations; ensure the department is current with memberships, invoicing. and other related activities.

5. Update and provide regular reports on relevant department activities to the Executive Director; provide reports to the college community as assigned.

6. Work with other college departments to ensure smooth processing of administrative functions, such as Purchasing, Travel, Accounts Payable, etc.

Experience in administrative support, office management or business operations, project or event management.
Experience in conducting informational research and basic data analysis.
Experience in managing budgets.
Must have advanced knowledge of Microsoft Word and Adobe Acrobat, and some knowledge of Microsoft Excel.

Some college or associate degree.
Demonstrated ability to create high quality, professional documents.
Writing experience
Savvy with file creation and sharing and graphic design software, such as Google Drive, Sharepoint, Teams, Dropbox, Adobe Creative Cloud, etc.

Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.