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Foundation Development Assistant

Job Description

Definition

Performs a variety of clerical and technical duties associated with a college or District-wide foundation office and assists foundation management in the development and coordination of fund raising activities, publicity and marketing activities, donor relations, and event planning.

Typical Duties

Coordinates the details of fund raising events such as facility accommodations, invitations, letters of solicitation, event programs, and entertainment.

Answers inquiries from the public regarding matters such as college mission and goals, gift giving opportunities, scholarships, and foundation activities and events.

Explains and interprets fundraising compliance and guideline requirements to potential donors and the public.

Prepares materials and disseminates information for foundation activities and events.

Attends foundation activities and events to support and coordinate activities and provide work direction to event staff.

Effectively utilizes computer equipment, specialized software applications, and a variety of standard office machines used for processing the work of a foundation office.

Participates in the design, writing, and layout of bulletins, brochures, and news releases to publicize foundation activities and events.

Contacts potential donors and community groups' representatives to promote foundation activities and events.

Proofreads and edits reports, records, and other data for accuracy, completeness, and compliance with established guidelines and procedures applicable to a foundation.

Prepares and processes operational documents such as budget transactions, purchase requisitions, contracts, and physical plant work requests for the office.

Receives, records, deposits, and tracks revenues and enters data into donor management computer application such as Donor Perfect.

Verifies and follows-up on deposits, gift requests, matching gift contributors, and credit card charges and provides information to donors and prospective donors as required.

Assists in processing scholarships within the NextGen scholarship management software system by creating student profiles, processing scholarship applications, sending award notices to scholarship recipients, preparing scholarship outcome reports for donors, and providing routine technical assistance and guidance to students regarding the use and navigation of the scholarship management software.

Maintains database files and records to track contributions, maintain accurate mailing lists, and record fund raising events.

Prepares descriptive reports and correspondence related to foundation business and fundraising activities and events.

Provides clerical support for foundation board and committee meetings including preparing materials, agendas, and minutes and making logistical arrangements.

Posts and otherwise updates information on foundation web pages and social media networks such as LinkedIn, Facebook, Instagram, and Twitter.

Performs related duties as assigned.

Distinguishing Characteristics

A Foundation Development Assistant performs the day-to-day clerical and technical duties associated with a college or District-wide foundation office and assists foundation management in the development and coordination of fund raising activities, publicity and marketing activities, donor relations, and event planning.

A Foundation Development Officer provides assistance in the planning and coordination of the activities of the Foundation at a college or the District Office which involves identifying and soliciting funds from private individuals, corporations, and foundations.

A Director of Foundation plans, organizes, directs, and coordinates a comprehensive fund-raising program at a college or the District Office by identifying and soliciting funds from private individuals, corporations and foundations.

Supervision

Immediate supervision is received from an academic or classified administrator. Work direction may be exercised over assigned clerical staff.

Class Qualifications

Knowledge of:

Mission,goals, and philosophy of the college and foundation

Basic principles of fundraising, promotion, and marketing

Customer service techniques for public contact in person, on the telephone, and in written communication

Basic clerical accounting and budgeting procedures and practices

District's accounting policies, procedures, and requirements

Techniques of community relations and outreach

Federal, state, and local laws and regulations related to foundations and giving

Operating features and capabilities of standard and specialized software programs such as donor management, database management, spreadsheet, presentation, word processing, and desk top publishing

Proper business English, punctuation, spelling, and grammatical usage

Organization and use of records and files

Social media networks such as LinkedIn, Facebook, Instagram, and Twitter

Skill in:

Operating a computer and standard office equipment

Interpersonal contacts and communications

Ability to:

Organize and coordinate campus-wide and department oriented fundraising activities and events

Perform clerical and technical assignments independently

Understand, interpret, and apply federal, state, and local laws, codes and regulations related to foundations and gift giving

Establish and maintain effective and cooperative working relationships with District staff, donors, and community members from diverse backgrounds

Prepare routine reports, correspondence, and publicity materials

Critically review source data, detect and correct errors

Gather and compile information in written, tabular, and graphic forms

Use tact and discretion when dealing with the public and sensitive donor information

Communicate clearly and concisely, both orally and in writing

Exercise initiative and judgment within established guidelines

Effectively utilize standard and specialized software applications, computer equipment, and social media networks in the performance of duties

Keep accurate records

Travel to off-site events and meetings

Entrance Qualifications

Education and Experience:

A. An associate degree or its equivalent from a recognized college or university preferably including coursework in public relations, business administration, computer applications and office technologies (CAOT), journalism, communications, marketing, or a related field AND one year of paid or volunteer experience with an educational foundation, community involvement, public service, or non-profit group which included participation in fundraising or funds accounting.

OR

B. Graduation from high school or its equivalent AND three years of paid or volunteer experience with an educational foundation, community involvement, public service, or non-profit group which included participation in fundraising or funds accounting. College-level coursework in public relations, business administration,computer applications and office technologies (CAOT),journalism, communications, marketing, or a related field is desirable.

OR

C. Any equivalent combination of A. and B. above.

Special:

A valid Class "C" California driver's license is required.

Travel to locations throughout the District is required.

Benefits

  • Medical and dental insurance and vision care plans are provided for employees and their dependents.
  • A $50,000 life insurance policy is provided free of charge for each employee.
  • New employees receive 12 full-pay days and 88 half-pay days of illness leave.
  • At least 15 paid holidays per year.
  • Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
  • Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
  • Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
  • Employee Assistance Program

Selection Process

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.

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