Lake Tahoe Community College (LTCC) announces an opportunity to work in Administrative Services as the Purchasing Coordinator II.

Under the direction of the Vice President of Administrative Services, the Purchasing Coordinator II performs a variety of duties related to the purchasing of services, supplies and equipment. This position prepares, reviews, verifies, and processes purchasing forms and documents with accuracy. This position will also be responsible to obtain pricing and related purchasing data as well as preparing a variety of reports related to purchasing.

Administrative Services provides the campus with essential services to ensure the ongoing operations of the college and serves as the liaison to classified staff. Each of the departments within the Administrative Services provides critical support to ensure continued safe and sound operations of the college. The Fiscal Service department manages budget development and monitoring, accounting, payroll, accounts payable, accounts receivable, and auditing.

APPLICATION PROCESS:
After review, suitable applicants will be invited by phone or email on or around Thursday, June 15, 2023 to participate in a skills assessment. Successful candidates will then be interviewed by a committee of approximately 3-5 individuals; these interviews are tentatively scheduled for June 29, 2023. Meeting the minimum requirements does not guarantee an interview. LTCC reserves the right to return to the applicant pool at any point during the recruitment process.

COMPENSATION:
Salary Range: LTCC offers a competitive compensation package that includes a starting placement salary of $54,239 to $59,864 annually, dependent on education and experience. There is potential to reach $69,413 annually, through step advancement plus longevity when appropriate. These salaries will be increased by a cost of living adjustment (COLA) equal to the funded COLA approved in the final California state budget for FY2023-24 effective July 1. In addition to base salary, this position qualifies for extra bilingual (Spanish), masters or doctorate pay.

Benefits: Health and Welfare benefits include medical, dental, vision, life insurance, and long term disability. Several plan options maintain a zero monthly premium cost from the employee and include full coverage of a gold-level medical plan that, on average, covers 80% of healthcare expenses for a standard population. LTCC also matches 27% of an eligible employee’s salary and contributes it into a CalPERS pension account for qualifying employees.

Work-Life Balance: This position is 40 hours per week and 12 months per year, including summer and winter hours. Hours are expected to be Monday-Friday, generally within the hours of 8 am to 5 pm, hours may vary according to the needs of the program. This position is eligible for overtime compensation (non-exempt).

LTCC provides a generous leave package including 17 paid holidays per year plus 12 days vacation (with the potential to reach 24 days through years of service) and 12 days sick leave per year. Furthermore, LTCC has made a commitment to full closures during holiday breaks and several weekends adjoining holidays to provide employees the ability to take advantage of holiday and vacation usage.

Our ideal candidate will share and participate in LTCC’s commitment to the values of diversity and equity while serving its ethnically and socioeconomically diverse student population. Lake Tahoe Community College is designated as a Hispanic-Serving Institution, reflecting the surrounding California and Nevada area.

Definition:
Under the direction of an assigned Administrator, has oversight of a designated program including leadership, decision-making, budget knowledge, and coordination of hourly or student workers. Duties involve performing a wide variety of administrative and programmatic work in support of the assigned department, division, or function while exercising independent judgment and initiative.

Distinguishing Characteristics: A Coordinator II is the highest-level class in the Coordinator series with oversight of a designated program. Has a higher level of autonomy and responsibility than a Coordinator I as it reports to or is held accountable by an administrator. Work is performed within broad guidelines, high levels of independent judgment, and involves responsibility to lead and provide direction of projects and/or staff performing related duties. Duties involve performing the most high-level and difficult tasks, requiring specialized or advanced skill in one or more areas of the work assigned. Impact on students, financial, physical, or personnel resources is generally department, division, or district wide with external connections.

Representative Duties:
Serve as the primary oversight and support in the coordination of all logistical details pertaining to assigned program. Coordinate closely with leads, volunteers, instructors, staff, and vendors. Develop and implement systems and procedures to achieve assigned goals; create, monitor, and maintain systems to facilitate success.

Work collaboratively with community partners, service groups, clubs, organizations, agencies, and District staff.

Consult and collaborate with administrator to assess program needs and make recommendations for system changes. Facilitate the development and management budgets and spending activity; provide historical data and projections as directed.

Organize and coordinate work activities; recommend improvements in workflow, procedures, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required.

Assist Administrator in providing routine work direction, training, and guidance to program employees, students, or consultants; coordinate the scheduling of, temporary employees; provide guidance to other program/department staff on procedural variance decisions; help mediate situations to diplomatically resolve issues; act as a liaison for district auditors providing records upon request; ensure Administrator is kept informed; and act as lead staff according to established guidelines when appropriate.

Assist other District staff, students, the general public, and outside groups and agencies by providing information related to specific program area of assignment; receives office and telephone calls; respond to complaints and requests for information relating to assigned responsibilities; explain programs, policies, and activities; refer callers to appropriate staff for further assistance as needed.

Maintain accurate and up-to-date files and records for assigned areas; develops and monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems. Interpret, articulate, and disseminate information on applicable laws and regulations to students and administrators.

May participate in and/or serve on various program-related district and outside committees, as assigned.

Prepare and deliver oral presentations concerning assigned program services and related functions as assigned.

Foster an environment that embraces diversity, integrity, trust, and respect.

Serve on a variety of District committees as requested. Participate in district all staff events including but not limited to all campus team building day, convocation, state of the college address, senior day, and graduation.

Purchasing Option Class:
Act as the purchasing expert, perform a variety of duties related to the purchasing of services, supplies and equipment; prepare, review, verify, and process purchasing forms and documents with accuracy; obtain pricing and related purchasing data. Prepare reports related to contracts and purchases; resolve purchasing issues; research and participate in state contracts, regional partnerships and pool purchasing with other public agencies as appropriate. Assist in preparation of contract items for approval by the Board of Trustees. Maintain purchasing procedures manual. Maintain vendor records; prepare, secure and analyze bids, requests for proposals and requests for price quotes; prepare bid documents as needed; generate contracts for purchases and leases; perform contract management tasks and provide reports as needed.

Other Duties:
Perform related duties as assigned. 

Any combination equivalent to: bachelor’s degree with 3 years of progressively responsible experience.

Additional Requirement (Licensure/Certification):