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ADMISSIONS & RECORDS TECHNICIAN

Victor Valley College

Job Description

Basic Functions

**FIRST DATE OF REVIEW IS SCHEDULED FOR JUNE 8, 2023**

The current hours of this position are Monday through Thursday, 9:00 a.m. to 5:30 p.m. and Friday, 8:00 a.m. to 4:30 p.m., with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.


Under the direction of an area administrator, perform a variety of technical admissions and  records duties;  assist  students,  staff  and  the  public  and  provide  information concerning admissions, student  records, registration and enrollment in accordance with District policy regarding confidentiality of records. 

Representative Duties

Assist students, staff and the public and provide information concerning admissions, student records, registration and enrollment in accordance with District policy regarding confidentiality of records; assist students and others regarding general education requirements and other related information; interpret and explain District polices and procedures. E

Assist students in correct procedures for completion of applications for admissions, graduation, certifications and other enrollment materials; review and ensure accuracy and completion and verify residency. E

Process and maintain a variety of information related to the admissions and records function, such as transcript requests, grade removal and changes, add/drop cards, change of name and address cards, approved petitions and others. E

Operate a computer terminal to prepare and maintain a variety of data and information, such as attendance and census reports as required; input grade information, and course enrollment.

Perform a variety of clerical duties such as typing, filing, photocopying student transcripts and other material, and answering telephones to respond to general Admissions and Records questions as well as other general college questions.

Communicate with a variety of District personnel, departments and other outside personnel to obtain transcript information, verify student clearances and request other information as necessary.

Assist faculty with petitions for grade changes, census and incomplete grade contracts and other Admissions and Records related processes or information as needed.

Prepare and maintain a variety of records and reports such as admission applications, grade and positive attendance sheets, census reports and others.

Perform related duties as assigned.

Requirements

EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and two (2) years of clerical experience involving frequent public contact.
 

WORKING ENVIRONMENT AND PHYSICAL DEMANDS:
Disclosure:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal Office Environment:
While performing the duties of this job the employee is required to perform light lifting; bend at the waist and crouch; sit and view a computer monitor for extended periods of time; use hands and fingers to operate a computer keyboard or other office equipment; speak and hear to exchange information. Incumbent may be exposed to dissatisfied or abusive individuals.

Office environment; subject to constant interruptions.

Knowledge and Abilities

KNOWLEDGE OF:

Applicable sections of State Education Code and other applicable laws.

California residency requirements and policies.

District policies related to student record confidentiality.

District organization, operations, policies and objectives.

Interpersonal skills using tact, patience and courtesy.

Modern office practices, procedures and equipment.

Record-keeping techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Oral and written communication skills.

Operation of a computer terminal and data entry techniques.

Basic math.

ABILITY TO:

Perform specialized clerical duties related to admissions, records and registration.

Read and accurately analyze course descriptions.

Explain, apply and interpret rules, regulations and policies regarding community college

admissions, records and registration.

Operate a variety of office equipment including a computer terminal.

Type at an acceptable rate of speed.

Add, subtract, multiply and divide quickly and accurately.

Communicate effectively both orally and in writing.

Understand and follow oral and written directions.

Use questioning techniques.

Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socioeconomic, cultural, ethnic and disability backgrounds.

Work independently.

Meet schedules and time lines.

Maintain records and prepare reports.

Work confidentially with discretion.
 

THIS POSITION IS A FULL-TIME, (12) MONTH, $45,276.00 ANNUALLY (LEVEL 12 OF THE CLASSIFIED SALARY SCHEDULE). 

APPLICATION PROCEDURES: 

Appointment to this position is subject to availability of funds. *Salary Schedule subject to change.*

Campus hours are 7 a.m. to 10 p.m., Monday through Friday, and some weekend classes. The current hours of this position are Monday through Thursday, 9:00 a.m. to 5:30 p.m. and Friday, 8:00 a.m. to 4:30 p.m., with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.

To be considered a candidate for this position, all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. Application materials may be accepted after this date, however, if a file is not complete by the First Review Date, the application may not be considered by the Screening Committee. It is the applicant's responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.
 
 All information qualifying an applicant for the position must be included on the Victor Valley College application. If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified.
 
Candidates wishing to apply for more than one position must apply for each position separately.
 
 

Please note, communication throughout the recruiting and hiring process will typically be through email. It is your responsibility to check your email for any upcoming testing and/or interview dates. This recruitment may be used to fill future vacancies

 
 
You may check your status at any time by logging into Victor Valley College Online Application Site at https://www.schooljobs.com with your username and password.
 
 A complete file consists of all of the following:
 1. A completed Victor Valley College application 
which includes Contact Information, Education, Work Experience, References and Supplemental Questions
 2. Copies of transcripts showing college degrees and coursework. 
(If you have transcripts please attach as other). (If you are using additional experience in lieu of educational requirements, please attach a document stating as such to the transcript attachment type or you will not be able to complete your application) NOTE: Degrees must be from an accredited institution. It is the responsibility of the candidate to include U.S. evaluations of non-U.S. transcripts with their application. 

 
Victor Valley College is an Equal Opportunity Employer. Victor Valley College prohibits sexual harassment and assures that all employees will enjoy equal opportunity regardless of race, color, religion, marital status, sex, sexual orientation, national origin, age, disability, or status as a veteran. Employment acceptance or rejection shall be based on job-related qualifications.

*Please mention you saw this ad on CommunityCollegeJobs.*

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