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Assistant Registrar - Columbia State Community College

Columbia State Community College

Job Description


Full Job Description

  • Columbia, Tennessee, United States
  • Staff
  • Staff Full-Time

Columbia State Community College is currently recruiting for an Assistant Registrar

This position works closely with the Registrar to oversee the daily operations and functions of the Records Office. The Assistant Registrar should demonstrate strong organizational skills, be detail-oriented, self-motivated and be able to work independently as well as part of a team. This position ensures the integrity of academic records and understands compliance as it relates to internal and external constituents.


Essential Functions:

  • Manage the graduation process. This includes certification and posting of degrees, and academic/technical certificate completion, providing graduation award information, printing and mailing of diplomas and communication flow for potential graduates.
  • College transfer credit evaluations including SOATEST
  • Maintenance of college course inventory in Banner
  • Maintenance of degree audit (scribe blocks) in Degree Works
  • Create and revise Records Office forms, assist in review/maintenance of college catalog, schedules, and Records section of web page
  • Assist in registration set-up and trouble-shooting for issues in SSB
  • Work with the Athletic Director to complete Athletic Eligibility
  • Represent the Registrar as needed


Supplemental Functions:

  • Manage the academic probation and dismissal process, including the set-up in Banner
  • Assist in supervision of course grading including SSB for Faculty
  • Placement test screening as applicable to “Change of Majors” and transfer students
  • Permanent member and recorder of Curriculum Committee and Admissions and Retention Committee
  • Training of new faculty and staff in usage of Banner and Degree Works
  • Assist the Records Team as needed with transcript requests, maintenance of courses/schedule in Banner, and other office functions
  • Other duties and committees as assigned


Education, Training and Experience Required:

  • Minimum bachelors degree preferably in business management, information systems or related field
  • Minimum 3 years experience in higher education administration
  • 2 years supervisory experience essential
  • Banner or comparable student information system experience
  • Degree Works experience; ability to Scribe desirable
  • Masters degree preferred


Knowledge, Skills, Abilities, and Worker Characteristics:

  • High professional and ethical standards
  • Strong analytical skills
  • Self-motivated and ability to work as part of a team
  • Excellent written/verbal communication, customer service, and conflict resolution skills
  • Ability to relate to and work with a diverse population
  • Experience/knowledge of PC software packages and electronic system applications related to academics, records, and registration


Working Conditions:

  • Normal sitting and movement in an office environment including visual and hand usage of computer
  • Some travel required
  • Some light lifting may be required


Titles supervised:

1. Supervise staff in Registrars absence


Hiring Salary Range: $54,190 – $67,730


Review of Applications will begin May 11, 2023


About Columbia State Community College:

As Tennessees first community college (established in 1966), Columbia State is committed to increasing access and enhancing diversity at all five of our campuses. Columbia State is a member of the Tennessee Board of Regents. Columbia State is known for excellence both inside and outside the classroom.

Columbia State offers a comprehensive benefits package, including but not limited to the following:

  • Vacation and Sick Leave
  • 13 paid holidays
  • Medical, dental, vision and life insurance
  • Retirement plans
  • Optional 401K and 403B Deferred Compensation Plans
  • Educational benefits for the employee and their spouse and dependents


Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a protected veteran, genetic information, or any other category protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies:

Director of Human Resources
1665 Hampshire Pike, Columbia, TN 38401

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