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Assistant Registrar - Columbia State Community College

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Columbia State Community College

Location: Columbia, Tennessee
Category: Other Administrative Positions
Date Posted: May 31, 2023
Application Deadline: Open until filled

Job Description

Full Job Description

Columbia, Tennessee, United States

Staff

Staff Full-Time

Columbia State Community College is currently recruiting for an Assistant Registrar

This position works closely with the Registrar to oversee the daily operations and functions of the Records Office. The Assistant Registrar should demonstrate strong organizational skills, be detail-oriented, self-motivated and be able to work independently as well as part of a team. This position ensures the integrity of academic records and understands compliance as it relates to internal and external constituents.

Essential Functions:

Manage the graduation process. This includes certification and posting of degrees, and academic/technical certificate completion, providing graduation award information, printing and mailing of diplomas and communication flow for potential graduates.

College transfer credit evaluations including SOATEST

Maintenance of college course inventory in Banner

Maintenance of degree audit (scribe blocks) in Degree Works

Create and revise Records Office forms, assist in review/maintenance of college catalog, schedules, and Records section of web page

Assist in registration set-up and trouble-shooting for issues in SSB

Work with the Athletic Director to complete Athletic Eligibility

Represent the Registrar as needed

Supplemental Functions:

Manage the academic probation and dismissal process, including the set-up in Banner

Assist in supervision of course grading including SSB for Faculty

Placement test screening as applicable to “Change of Majors” and transfer students

Permanent member and recorder of Curriculum Committee and Admissions and Retention Committee

Training of new faculty and staff in usage of Banner and Degree Works

Assist the Records Team as needed with transcript requests, maintenance of courses/schedule in Banner, and other office functions

Other duties and committees as assigned

Education, Training and Experience Required:

Minimum bachelors degree preferably in business management, information systems or related field

Minimum 3 years experience in higher education administration

2 years supervisory experience essential

Banner or comparable student information system experience

Degree Works experience; ability to Scribe desirable

Masters degree preferred

Knowledge, Skills, Abilities, and Worker Characteristics:

High professional and ethical standards

Strong analytical skills

Self-motivated and ability to work as part of a team

Excellent written/verbal communication, customer service, and conflict resolution skills

Ability to relate to and work with a diverse population

Experience/knowledge of PC software packages and electronic system applications related to academics, records, and registration

Working Conditions:

Normal sitting and movement in an office environment including visual and hand usage of computer

Some travel required

Some light lifting may be required

Titles supervised:

1. Supervise staff in Registrars absence

Hiring Salary Range: $54,190 – $67,730

Review of Applications will begin May 11, 2023

About Columbia State Community College:

As Tennessees first community college (established in 1966), Columbia State is committed to increasing access and enhancing diversity at all five of our campuses. Columbia State is a member of the Tennessee Board of Regents. Columbia State is known for excellence both inside and outside the classroom.

Columbia State offers a comprehensive benefits package, including but not limited to the following:

Vacation and Sick Leave
13 paid holidays
Medical, dental, vision and life insurance
Retirement plans
Optional 401K and 403B Deferred Compensation Plans
Educational benefits for the employee and their spouse and dependents

Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a protected veteran, genetic information, or any other category protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies:

Director of Human Resources
humanresources@columbiastate.edu
1665 Hampshire Pike, Columbia, TN 38401
931-540-2521

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