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Development Services Manager

Job Description

Posting Number

S02274

Position Title

Development Services Manager

Internal Position Title

Development Services Manager

Department

College Foundation

Position Type

Staff

Job Family

Specialist

Job Summary

Responsible for providing financial leadership to ensure sound fiscal practices that enable streamlined operations in, and provide scalability to, the advancement services functions of the Foundation. Performs all accounting functions, management of investment services and annual audit activities, and provides financial advice and information to Foundation leadership and the Foundations Board of Directors.

The College of Lake County (CLC) offers a competitive salary, excellent benefits that currently includes BlueCross/BlueShield of Illinois health, Delta dental and Superior vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a four-day work week in the summer (Fridays off!), generous vacation, sick and personal time off and 14 paid holidays each year.

In 2023, CLC became a Leader College meaning we are comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.

We not only include Diversity in our values, but we demonstrate it in our hiring of Staff and Faculty.
CLC has earned national recognition by Achieving the Dream as a Leader College based on our intentional work to improve key student milestones that correlate to student completion.
The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni.

Required Qualification

1. Bachelors Degree in Accounting or closely related field.
2. Five (5) years of experience as an accountant, preferably familiar with nonprofit fund accounting.
3. High level of computer proficiency, with Word, Excel, Access.
4. High level of Constituency Database Management knowledge/skill in Raisers Edge NXT or similar software.
5. Knowledge and experience in advancement operations, including but not limited to gift accounting, IRS regulations, FASB/GASB, and CASE management and reporting standards.
6. Strong verbal and written communication skills.
7. Ability to work with sensitive information with complete confidentiality.
8. Proven ability to exercise reasoned independent judgment while adhering to standard practices and policies.
9. Strong attention to detail and the ability to set and meet deadlines
10. Strong problem-solving skills; ability to anticipate potential problems and issues; find and implement effective solutions; and ability to know when to elevate problems for quick resolution.
12. Understanding of Fund Raising principles and practices.
13. Demonstrated ability to work collaboratively with a variety of individuals and diverse populations.
14. Ability to positively represent the College Foundation with a variety of internal and external audiences.

Desired Qualifications

1. Experience with and knowledge of Community College Foundation.
2. Experience with supervision of direct reports.
3. Project management skills.
4. Bilingual in Spanish and English.

Posting Date

05/30/2023

Closing Date

06/13/2023

Pay Rate

Salary is competitive and commensurate with experience.

Full-Time/Part-Time

Full-Time

Location

Grayslake

Total Hours per week

40.00+

Work Schedule

Monday thru Friday 8:00 a.m. 4:30 p.m. some weekends and evenings as required.

Software Testing Required

Excel, MS Word

Interview Process Requirements

None

EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions

Project and Process Management (85%)
  1. Oversees and manages daily work activities of the Foundations business operation including determination of fiscal policies and procedures to cover all strategic financial management, accounting, auditing, financial, budgeting, and investment functions of the corporation. Maintains financial and operational aspects of the Council for Advancement and Support of Education (CASE) to ensure compliance with State laws and best practices.
  2. Exercises independent judgment in assisting Executive Director in creating and monitoring the foundation and college budgets to ensure responsible utilization of financial resources.
  3. Manages investment portfolio of the Foundation. Formulates, proposes for committee/Board approval, and implements investment policies including the establishment of risk parameters. Responsible for oversight of reconciliation between investment custodian and the boards financial oversight committee. Manages process of subscription and redemption of investments and the proper allocation of investment earnings/losses and fees. Participates in the process for selection of investment and banking custodians.
  4. Conducts annual spend analysis in accordance with Foundation policy and makes recommendation for endowment spending.
  5. Prepares data for, and participates in, industry surveys related to investment performance and benchmarks performance against appropriate peer group.
  6. Manages cash and all assets. Performs cash flow analysis, revenue forecasting, and liquidity assessment.
  7. Proficient in all aspects of fund accounting and all pertinent GAAP, including Sarbanes-Oxley, FASB, and UPMIFA compliance as well as CASE fundraising and campaign reporting standards in accordance with the CASE Reporting Standards and Management Guidelines for gift recording. Ensures legal and regulatory compliance for all accounting and financial reporting functions.
  8. Manages accounts payables, payment processing, collections and fraud prevention functions. Sends pledge reminders and conducts collections as needed.
  9. Reconciles all bank statements monthly.
  10. Develops and maintains accounting records for all funds, including contributions, expenditures, interest earnings (if eligible), fees (if appropriate), and transfers as needed. Prepares and validates financial data required for annual donor reports.
  11. Prepares the month end closing journal entries and makes adjustment journal entries as necessary. Reviews and posts all journal entries to the general ledger. Reviews and reconciles general ledger accounts to the subsidiary ledgers.
  12. Prepares monthly financial statements and reports on the Foundations fundraising efforts and financial/operational health. Assists in preparation of, and analysis related to, fundraising event and activity revenue and ROI.
  13. Oversees the processing and acknowledging of gifts, pledges, pledge payments, matching gifts, tribute gifts (in honor/memorial), online gifts, stock gifts, gift-in kind, and other contributions to the Foundation. Monitors the timeliness and efficiency of gift processing, assuring all corresponding links to the database are updated and maintained as gifts are processed.
  14. Coordinates and supports the successful completion of an unmodified audit annually. Prepares and reviews all Federal reporting requirements, including the IRS 990 and ILAG990, and submits reports and extensions as appropriate by the deadline. Responsible for leading the process to retain, and work with external accounting services provider in the completion of these activities.
  15. Organizes and utilizes the Financial Edge database for financial record management, including creation and maintenance of GL chart-of-accounts, new projects/funds to track restricted contributions, postings, accounts payable, budgeting, investment allocations, encumbrances, and receivables for the foundation. [NOTE: The Foundation is transitioning to Financial Edge during FY24 this position will work with the executive director and consultants to make this transition as smooth as possible.]
Personnel Management (10%)
  1. Serves as staff partner to, and facilitates the work of, the Foundation Boards Finance committee including recommendation of financial and investment policies. Collaborate with Sr. Manager of Community Giving to support the Foundations Programs committee. Attends Foundation Board meetings, Finance Committee meetings, and others as requested.
  2. Manage the Foundations relationship with the office of Financial Aid to insure the timely distribution of scholarship funds and payment of invoices. Coordinate with The College of Lake Countys Business and Finance office the Foundation Finance Committee for spending and payment.
  3. Collaborates with the Foundations Raisers Edge database administrator and the colleges business and accounting offices to perform needed functions.
Other Duties (5%)
  1. Leads selection of and oversees vendor relationship with credit card merchant and makes recommendation.
  2. Perform other job-related duties as assigned.

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