Job Description

SUMMARY

BATES TECHNICAL COLLEGE KBTC Financial Specialist serves as a support liaison between KBTC and college Finance activities by ensuring accurate financial records.  Position utilizes college reports, the community and technical colleges integrated and automated systems, CTC Link and software as utilized by KBTC Finance.
 
Incumbent will participate collaboratively and professionally with staff to promote the general well-being of the department and the college, by supporting the departmental needs related to KBTC Finance and KBTC Association. This position supports the guiding expectations of a college embodied, public television station with established policies and procedures.

Please Note: Full potential salary for this position is listed. Starting salary is $24.48 to $28.42 depending on experience.

Open PTE positions will be open to all permanent bargaining unit members at Bates for a minimum period of five (5) days from posting prior to being offered to non-union members or outside applicants.

ESSENTIAL FUNCTIONS & OTHER DUTIES

Essential Duties

• Review periodic reports for accuracy and maintain balances of blanket purchase orders as directed
• Ensure timely and accurate tracking of transactions with contracts and customer accounts
•  Respond to questions from internal and external customers as assigned
• Processes daily deposits and provide secondary processing validations
• Research charges and/or payments, identify appropriate programs and codes for review
• Work with KBTC Finance and various college departments as assigned to ensure accuracy of financial information and continuity 
• Enter accounts receivable and payable data for tracking purposes with departmental activities and reports
• Assist in monitoring accounts and prepare invoices, statements and past due notices as assigned for contracts and agreements 
• Compile routine documentation for the stations annual, independent audit on a regular basis. Compile documentation for compliance requirements and maintain department records and files.  
• Review in-kind gifts against established processes and compliance requirements
• Ensure processing of purchase requisitions, payment vouchers, travel activities and other financial documents as needed
• Responsible for proofreading correspondence, reports and proposals as directed
• Provide financial support by tracking revenue and expenditures in various logs.  Assist in researching for responding to questions regarding accounts payable and accounts receivable
• Provide support as assigned with financial activities of the KBTC Association

 
Non-Essential/Other Functions 

• Accountable for keeping personal development up to date; adding to skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc.  
• Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc. 
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs  
  
  

Supervisory Responsibilities 

 

• This position has no supervisory responsibilities. 

Conditions of Employment

• Once an offer of employment is made, a background check including criminal record history will be conducted. Information from the background check will not preclude employment but will be contingent in determining the employee's suitability and competence to continue to perform in the position.  
• This position is required to work on campus 
• This position has been designated as a bargaining unit position represented by Bates Technical College local union. 

• Valid Washington State Drivers License 

  

 

QUALIFICATIONS

Minimum Qualifications

• Two-year (Associates) degree in accounting/finance or completion of technical accounting program, and one-year experience with financial support in an office setting, including data entry and processing of financial information, OR
• A High School Diploma/GED, and three experience with financial support in an office setting, including data entry and processing of financial information.

Allowable Substitution
If necessary, alternative combinations of education and experience may be evaluated by Human Resources Office for comparability.        
 
Preferred Qualifications 

• Experience with financial activities dealing with accounting practices and support management
• Knowledge of accounting principles, techniques and procedures
• Knowledge of English grammar and financial terminology
• Computer use including specialized college software systems, CTC Link and Microsoft Office Suite

 

EQUAL OPPORTUNITY STATEMENT

 

BATES TECHNICAL COLLEGE reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Executive Director of Human Resources at 253.680.7180, Downtown Campus A326.

Land Acknowledgement 
We honor and recognize the Coast Salish people, specifically the Puyallup Tribe of Indians, on whose traditional territory and ancestral lands Bates Technical College campuses sit. They were forcibly relocated onto reservation lands in what is today Tacoma, Washington, in late 1854, after signing the Treaty of Medicine Creek with the United States. We acknowledge and thank the original stewards of this land.  

This recruitment announcement does not reflect the entire job description and can be changed and/or modified without notice.  

 

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