Job Description

 

DESCRIPTION

 

Starting salary for this position is: $3,075 (Monthly).

Employees starting at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. If an employee starting at anything higher than the entry step of the range, will have salary step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.

Community Colleges of Spokane (CCS) District Equity Statement  

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Spokane Falls Community College (SFCC) is a beautiful campus located in the inland Pacific Northwest, on the ancestral home of the Spokane Tribe, near the Spokane River. Our campus is not far from the urban center of Spokane, a mid-sized city with a high quality of life and quick access to the outdoors. See our website for more information about living and working in Spokane.

SFCC is one of two accredited community colleges that comprise the Community Colleges of Spokane (CCS). Serving about 6,000 students, SFCC endeavors to be an educational leader and a responsive partner with the community and region, offering access to relevant programs of the highest quality. We offer a large liberal arts/transfer program (approximately 75% of total enrollment) as well as state-of-the-art professional technical programs (about 25%). In addition to serving the urban and suburban population in greater Spokane, CCS provides educational services to rural communities throughout a 12,302 square mile region in Eastern Washington. This region includes all of Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties as well as portions of Lincoln County.  
SFCCs mission is to provide all students with an excellent education that transforms lives and expands their opportunities.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Administrative Assistant I in the SFCC Learning Support Division. 

JOB SUMMARY

Reporting to the Director of Learning Support, the primary purpose of this position is to serve, support, and meet the needs of the division and staff, as well as work collaboratively with the other division assistants.

This position will organize and prioritize a variety of projects and assignments essential to the division, including, but not limited to: assisting with scheduling students for division staff; maintaining data on student use; tracking time and effort; organizing the flow of documentation; organizing supplies and student resources; assisting students with campus navigation; as well as developing and communicating office policies, procedures and standards.
 
CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Provide administrative support for division staff. Assist with coordinating office operations; screen, prioritize, and distribute mail; screen calls and visitors. *
• Uphold office operations and procedures, standards, and priorities with guidance from the division Office Manager. *
• Explain complex rules, policies and operating procedures to division staff, students, and members of the public. *
• Assist with maintaining a detailed document management system that adheres to state and federal guidelines of our grant programs. *
• Assist with managing all communication portals for Basic Needs. *
• Coordinate department marketing materials and activities with CCS Marketing. *
• Provide support for several Workforce/Basic Needs committees and taskforces: *
• Schedule and coordinate events to include catering.
• Prepare agendas.
• Schedule/book rooms.
• Submit parking requests to security and track virtual parking.
• Coordinate the evaluation process for Basic Needs staff: *
  • Track the evaluation timelines for each staff member in the department.
  • Create quarterly task lists and schedule meetings with the supervisor.
  • Create digital storage archives for evaluation materials.
• Assist the Office Manager with personnel matters such as recruitment, selection, appointment, and promotion. *
  • Prepare materials for screening committee meetings.
  • Schedule interviews with candidates.
• Assist students to navigate simple computer searches for basic needs resources. 
• Maintain records of incoming and outgoing correspondence and documents and follow up on work in progress. *
• Assist division with time and effort tracking and reporting.
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policy, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

This position is designated a bargaining unit position.

 

COMPETENCIES & OTHER REQUIREMENTS

COMPETENCIES

• Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Optimizes Work Processes: Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Ensures Accountability: Ability to hold self and others accountable to meet commitments.
• Drives Results: Consistently achieves results, even under tough circumstances.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Values Differences: Recognizes the value that different perspectives and cultures bring to an organization.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust: Gains the confidence and trust of others through honesty, integrity, and authenticity.
• Demonstrates Self-Awareness: Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
• Self-Development: Actively seeks new ways to grow and be challenged using both formal and informal development channels.
• Nimble Learning: Actively learns through experimentation when tackling new problems, using both successes and failures as learning fodder.
• Situational Adaptability: Adapts approach and demeanor in real time to match the shifting demands of different situations.

MINIMUM QUALIFICATIONS

• Associate degree. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Knowledge or experience using Microsoft Office products.
• Excellent interpersonal, oral, and written communication skills.
• Ability to maintain a high level of confidentiality.
• Ability to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines.

DESIRED QUALIFICATIONS

• Bachelors degree in business administration, public administration, or related field, 
• One or more years of administrative assistant experience, or equivalent.
• Knowledge of bookkeeping and record-keeping functions.

 

CONDITIONS/TERMS OF EMPLOYMENT

 

TOTAL COMPENSATION WITH BENEFITS:  $52,574 - $64,731.

 Total compensation is an estimate based upon adding the following amounts together:

• Base compensation of $36,900 - $47,688, plus
• Current employer-paid health and related benefit contribution rates, plus
  • Click here for a full list of benefits.
• Median retirement fund contributions. 

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.  

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

• Work is performed in an office environment with frequent interruptions.
• Work is sedentary. 
• Frequent use of computers. 
• Work directly with students/clients.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-months, 40-hours a week).
• 6-month probationary period.
• This position is overtime eligible.
• May require local or regional travel.
• Criminal background check is required.

 

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• CCS online application. *
• Cover letter addressing your qualifications relevant to the responsibilities of this position. *
• Resume. *
• References – the names, addresses, and phone numbers of three professional references. *
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE:  All of the above are required to ensure your consideration for this position.  The item(s) marked with an asterisk are required attachments to your application prior to submission. 
 
If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu
 
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.
 
Direct all inquiries or grievances regarding access and Title IX or ADA to:
 
Amy McCoy | Chief Compliance Officer
Title IX and ADA Coordinator
Community Colleges of Spokane
2917 W. Whistalks Way, MS 3027
Spokane, WA. 99224-5288
ccs.titleix@ccs.spokane.edu
509-279-6012
 
Direct all inquiries regarding equal opportunity compliance and/or grievances to:
 
Greg Stevens | Chief Strategy and Administration Officer
Community Colleges of Spokane
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040
 
Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur dAlene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.
 
We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

 

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