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Administrative Assistant II (Office/Finance)
Job Description
Position Number:
103351Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant II (Office/Finance)Category Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
AGNR-UME-HowardHiring Range Minimum:
40609Hiring Range Maximum:
48731Benefits Summary
Top Benefits and Perks:Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nations legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nations capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
This position is located off-campus at the Howard County Extension office in Columbia, MD.
Under general supervision, provides moderately complex administrative support to Howard County faculty and staff and to the Area Extension Director. Under general supervision, provides moderately complex administrative support to faculty and staff in the areas of fiscal transactions, travel and purchasing card processes/review database support, newsletter and web-site development. In addition, this position provides administrative support to the Area Extension Director in the areas of budget, account tracking, management of county accounts, facilities management, and communication with faculty, staff, volunteers, county officials, and the Extension Advisory Committee.
Responsibilities:
Under general supervision, provides moderately complex administrative support to Howard County faculty and staff and to the Area Extension Director. Under general supervision, provides moderately complex administrative support to faculty and staff in the areas of fiscal transactions, travel and purchasing card processes/review database support, newsletter and web-site development. In addition, this position provides administrative support to the Area Extension Director in the areas of budget, account tracking, management of county accounts, facilities management, and communication with faculty, staff, volunteers, county officials, and the Extension Advisory Committee.
Responsibilities:
- Answer phones for educators and staff. Respond to public inquiries both on the telephone and walk-ins.
- Provide coordination of overall office operation and function, including but not limited to scheduling meeting spaces, procurement of office supplies and communicating with landlord for routine items related to office operation, maintenance, and repair.
- Provide a high level of support to the Area Extension Director as related to budget management, financial tracking, and document preparation.
- Provide all financial related support including but not limited to paying bills, purchasing, accounting (QuickBooks and KFS), preparing budgets and other financial documents and tracking expenditures and account balances.
- Maintain a strong working relationship with the county government finance office in support of funding at the local level.
- Prepare correspondence, newsletters, forms, reports, signs, press releases, flyers, brochures, power point presentations, etc.
Minimum Qualifications:
Education:
High School Diploma or GED.
High School Diploma or GED.
Experience:
3 years experience providing administrative support.
3 years experience providing administrative support.
Other:
Applicants may be required to complete the institutions required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Applicants may be required to complete the institutions required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Experience in office and budget management to include skills in performing basic math to review expenditures and reconcile accounts.
- Experience preparing bank deposits, creating budgets, tracking fiscal accounts, reviewing expenditures according to established policies and procedures.
- Extensive experience with Google Office Suite, Adobe Suite, Microsoft Excel, and PowerPoint. Experience with web-site management and maintenance.
- Ability to work independently and maintain discretion at all times.
Additional Information:
Job Risks
Not Applicable to This PositionPhysical Demands
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Posting Date:
04/19/2024Closing Date:
04/26/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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