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Human Resources Specialist
Job Description
Posting Number
PG193971SPInternal Recruitment
NoWorking Title
Human Resources SpecialistAnticipated Hiring Range
$52,000 - $57,000 (commensurate with education and experience)Work Schedule
Monday-Friday; 8am-5pm; occasional overtimeJob Location
Raleigh, NCDepartment
College Of Veterinary MedicineAbout the Department
The NC State College of Veterinary Medicine (CVM) is where compassion meets science. Our mission is to advance the veterinary profession and animal health through ongoing discovery and medical innovation; provide animals and their owners with extraordinary, compassionate medical care; and prepare the next generation of veterinarians and veterinary research scientists. Our world-leading faculty, clinicians and staff are at the forefront of interdisciplinary biomedical innovation, conducting solution-driven research that defines the interconnections between animal and human health. As the national leader in experiential teaching and learning, we are training the next generation of skilled, compassionate veterinary health professionals equipped to serve the global community.
CVM Human Resources is a centralized college department that supports all college HR functions and coordinates university consistent programs and processes that are aimed at improving the colleges community and culture. The CVM HR department is a highly dedicated team of HR professionals supporting a community of over 1,900 faculty, staff, house officers, post docs, graduate and student workers, temporary employees, visitors, and adjunct faculty in the full employment cycle and aligns the HR function to the strategy and goals of the college and ultimately the university.
Essential Job Duties
The primary function of the HR Specialist will be to provide oversight of the college wide timekeeping system and payroll processes, such as additional and/or supplemental pay actions.
Other functions of the position will be to provide HR administrative support to all areas of HR (class & comp, recruitment, etc.).This position regularly interacts with and serves as a liaison to internal and external customers.
Timekeeping: Monitors and works with departmental timekeepers to ensure monthly and biweekly timesheets are approved in a timely manner. May have to serve as backup and work closely with managers to resolve timekeeping errors. Must work closely with University HR system team members to resolve broader system issues and resolve at the local level. Balance and verify timesheets on a monthly basis.
Other functions of the position will be to provide HR administrative support to all areas of HR (class & comp, recruitment, etc.).This position regularly interacts with and serves as a liaison to internal and external customers.
Timekeeping: Monitors and works with departmental timekeepers to ensure monthly and biweekly timesheets are approved in a timely manner. May have to serve as backup and work closely with managers to resolve timekeeping errors. Must work closely with University HR system team members to resolve broader system issues and resolve at the local level. Balance and verify timesheets on a monthly basis.
Payroll: Works closely with hospital managers and employees in processing comp-on-demand payments on a monthly basis. Ensures biweekly on-call timesheets are processed and submitted to University Payroll Office in a timely fashion.
Generalist and programmatic support duties that include, but are not limited to the following:
- Assisting with HR system action request (JAR) process for the College,
- Develop queries and reports, and
- Coordination of department work which includes:
- electronic filing,
- HRIM data entry management,
- Performance management,
- College-level timekeeping oversight, and
- Assisting with recruitment and hiring processes by creating and sending employment correspondence.
Additionally, the position will have oversight of the following duties:
- Ensure compliance and support Environmental Healths Animal Contact and Rabies Vaccination monitoring process.
- Manages employee recognition programs, such as Pride of the WolfPack and coordinates benefit events.
Other Responsibilities
- Backs up other members of the CVM-HR team as needed. Serves on work teams and committees as requested.
- Develops content for updating CVM-HR web pages at the discretion of the Assistant Dean, CVM HR.
Minimum Experience/Education
Bachelors degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Excellent written and oral communication skills with the ability to work effectively with administration, faculty and staff at all levels.
- Strong computer skills, including MS Word, Excel, and Powerpoint (or similar software).
- Strong attention to detail; able to assess and meet the needs of customers; strong problem solving skills.
- Ability to prioritize and meet multiple objectives and deadlines.
- Knowledge of policies, procedures, precedents and best practices affecting all areas of HR.
- Ability to identify, understand and provide possible resolutions for issues and problems that impact client services.
Preferred Qualifications
- Experience using PeopleSoft HR, including system entry and ability to query and analyze data for various reporting needs.
- Experience managing timekeeping administration and/or other HR programs.
- Experience with NC State policies and procedures related to timekeeping, as well as state and federal laws related to timekeeping.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
04/30/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
05/07/2024Special Instructions
In addition to a fully completed application please submit a cover letter, resume and the contact information for professional references.
* Please note that the work history on your resume, must also be included in your application*
Position Number
00107856Position Type
SHRAPosition Classification Band Title
Human Resources SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 34,320 - $ 70,983Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
190101 - College Of Veterinary MedicineAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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