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Administrative Assistant - CARE
Job Description
Position Number:
123450Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant - CARECategory Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
100Unit:
VPSA-UHC-Mental Health SumHiring Range Minimum:
40609Hiring Range Maximum:
48731Benefits Summary
Top Benefits and Perks:Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nations legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nations capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Administrative Assistant will provide administrative and logistical support for the CARE to Stop Violence office (CARE) and the Sexual Assault Prevention Committee (SAPC). This position will report directly to the Assistant Director of CARE / unit supervisor.
Minimum Qualifications:
Education:
- High School Diploma or GED
Experience:
3 years experience providing administrative support.
3 years experience providing administrative support.
Other:
Applicants may be required to complete the institutions required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Applicants may be required to complete the institutions required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents. S
- kill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effectively both orally and in writing.
- Excellent organizational skills.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to handle sensitive information in a confidential clinical work environment.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Additional Information:
Essential Duty/Responsibility (1): | Administrative office support: Managing logistical tasks such as ordering supplies and materials; Tracking inventory; Processing request forms for spending, professional development, and medical records; Manage room reservations and calendar invites for CARE and SAPC meetings; Take meeting minutes for CARE and SAPC; Assist with website updates. Assisting with annual reports and internal assessment initiatives; Coordinating search committee logistics when needed and Coordinating IT, maintenance, and housekeeping requests as needed.
Percentage (1): | 50%
Essential Duty/Responsibility (2): | Providing in-take triage forms to clients, escorting clients to the waiting area or their therapist/advocates office, and responding to office emails and voice messages effectively and in a timely manner.
Percentage (2): | 15%
Essential Duty/Responsibility (3): | SAPC administrative support:Assist in managing committee membership rosters, email and calendar correspondence, Google Drive organization and materials, website updates, and implementation plan progress—additional administrative SAPC support when needed.
Percentage (3): | 15%
Essential Duty/Responsibility (4): | Programmatic logistical support:Assist with workshop requests, scheduling and room reservations, and assessment survey tracking. Particularly for the Step Up! Bystander Intervention training program.
Percentage (4): | 15%
Essential Duty/Responsibility (5): | Other duties as assigned.
Percentage (5): | 5%
Percentage (1): | 50%
Essential Duty/Responsibility (2): | Providing in-take triage forms to clients, escorting clients to the waiting area or their therapist/advocates office, and responding to office emails and voice messages effectively and in a timely manner.
Percentage (2): | 15%
Essential Duty/Responsibility (3): | SAPC administrative support:Assist in managing committee membership rosters, email and calendar correspondence, Google Drive organization and materials, website updates, and implementation plan progress—additional administrative SAPC support when needed.
Percentage (3): | 15%
Essential Duty/Responsibility (4): | Programmatic logistical support:Assist with workshop requests, scheduling and room reservations, and assessment survey tracking. Particularly for the Step Up! Bystander Intervention training program.
Percentage (4): | 15%
Essential Duty/Responsibility (5): | Other duties as assigned.
Percentage (5): | 5%
Job Risks
Occupational Related Bloodborne Pathogen Exposure , Respiratory ProtectionPhysical Demands
Typical physical demands of our office setting, majority of time spent working at a desk and computer with some bending, stooping, and lifting less than 25 lbs. Potential exposure to communicable disease by virtue of working in a healthcare environment.
Posting Date:
05/03/2024Closing Date:
05/17/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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