NC Veterinary Medicine Foundations Program Specialist
Job Description
Posting Number
PG193985SPInternal Recruitment
NoWorking Title
NC Veterinary Medicine Foundations Program SpecialistAnticipated Hiring Range
$55,000 to $65,000Work Schedule
Monday Through Friday 8:00am to 5:00pmJob Location
Raleigh, NCDepartment
190101 - College Of Veterinary MedicineAbout the Department
The North Carolina Veterinary Medical Foundation, Inc. works providing assistance to help support educational activities, maintain a prominent faculty, encourage diverse research, and facilitate cooperative interactions by developing partnerships with alumni and friends through communications and development activities to increase private support for the College of Veterinary Medicine (CVM).
Essential Job Duties
The University Program Specialist is responsible for managing the day-to-day operations of theCVMCollege Development as a direct report to the Assistant Dean.
This position will provide programmatic and administrative support to the Assistant DeanCVMCollege Development. It is the first point of contact for those seeking involvement with the Assistant Dean and the Directors, vetting requests and prioritizing meetings. This position performs critical activities,consulting and communicating with senior administration across the college and the university, with board members, corporate partners, individual donors/prospects, and constituents in and outside of the university.
The University Program Specialist works with major donors and prospects, supports the North Carolina Veterinary Medical Foundation (NCVMF), and engages with the highest levels of volunteers, faculty, and staff at the University. In addition, this position will provide high-level programmatic and administrative support to the entireCVMDevelopment team. This position works closely with various entities to strengthen relationships with both internal and external constituencies.
This position will provide programmatic and administrative support to the Assistant DeanCVMCollege Development. It is the first point of contact for those seeking involvement with the Assistant Dean and the Directors, vetting requests and prioritizing meetings. This position performs critical activities,consulting and communicating with senior administration across the college and the university, with board members, corporate partners, individual donors/prospects, and constituents in and outside of the university.
The University Program Specialist works with major donors and prospects, supports the North Carolina Veterinary Medical Foundation (NCVMF), and engages with the highest levels of volunteers, faculty, and staff at the University. In addition, this position will provide high-level programmatic and administrative support to the entireCVMDevelopment team. This position works closely with various entities to strengthen relationships with both internal and external constituencies.
Specific duties of this position include, but are not limited to:
- Provide consultation and interpretation relative to questions and issues associated with the College Development Office.
- Make phone calls to schedule major gift fundraising appointments with major donors and prospects – with the ability to answer questions and accurately disseminate information.
- Serve as a liaison to the NCVMF
- Manage NCVMF board communications regarding monthly meetings, committee meetings, and biannual meetings.
- Manage logistics of NCVMF Board meetings including catering, parking needs and requests, packet creation, and talking points.
- Organizes and coordinates executive outreach and external relations efforts and oversees special projects.
- Serve as support staff liaison with other administrative support personnel disseminating information across the organization.
- Interact with the deans staff to coordinate schedules and activities with the college leadership relative to fundraising activities/visits/events.
- Manage Asst Dean schedules/calendars.
- Prioritize organizational needs regarding meetings, time frames, and deadlines.
- Advise other administrative assistants and coordinate schedules and office coverage; anticipate and coordinate staffing needs and phone
Other Responsibilities
Other duties as assigned.
Minimum Experience/Education
Bachelors degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience working in a complex non-profit organization, preferably in a higher education setting. Experience managing a supervisors schedule and prioritizing meetings and making independent decisions.
- Must be able to think quickly, solve problems and conduct herself/himself in a professional manner.
- Project management experience with the ability to work independently with minimal supervision. Ability to communicate effectively both written and oral.
- Solid computing skills, including proficiency with Microsoft Office.
- Strong organizational and analytical skills with high attention to detail.
- Strong interpersonal skills; professional, friendly disposition with demonstrated teamwork skills. A clear understanding of organizational policies and procedures is critical.
Key Characteristics:
- Positive, team-oriented attitude is imperative
- Self-motivated and self-starting
- Ability to work well with faculty, administrators, volunteers, and other advancement and development colleagues as part of a team in a large, complex research university.
- Comfortable working with multiple data inputs and outputs with strong data analysis and organizational skills.
Preferred Qualifications
N/A
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
05/07/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
05/13/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references, one of which needs to be a current supervisor.
Position Number
00109918Position Type
SHRAPosition Classification Band Title
University Program SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 36,381 - $ 91,526Salary Grade Equivalency
GN11Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Medical EmergenciesTime Limited Position
NoDepartment Id
190101 - College Of Veterinary MedicineAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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