This job has Expired
Director of Admissions and Records/Registrar
Job Description
Full job description
Position Summary
Essential Duties and Responsibilities
DUTIES:
- Chief officer of institutional academic records. Provides leadership to plan, organize, implement, and manage all activities and functions related to admission to the College, registration, graduation, and academic records.
- Supervises and coordinates enrollment procedures with respect to student application for admission, data entry, clearing of students for enrollment in the college, correspondence related to admissions inquiries, registration and enrollment activities and student records management.
- Responsible for interpretation of academic rules and regulations, College, and Board policies with respect to admissions, student records, grading systems, graduation, calendar and transfer.
- Responsible for National Student Clearinghouse enrollment reporting and degree verify.
- Ensures compliance and confidentiality of academic records in accordance with FERPA, college policies, state, and federal regulations.
- Responsible for beginning and end-of-term processing in Banner, including course schedule, registration settings, grade collection and maintenance of student academic records.
- Responsible for the drop for non-attendance process; assists with the drop for non-payment process.
- Supervises degree audits, certification for graduation, auto-awarding, reverse transfer and commencement activities.
- Manages transcript processes for both incoming and outgoing credentials.
- Responsible for Academic Inventory of the College and the official directory of approved courses and related information.
- Responsible for the management and integrity of OneACCS student systems, including, but not limited to: Banner, TargetX, Axiom, DegreeWorks, BDM Xtender/Legacy Xtender, and NextGen Dynamic Forms.
- Provides verification and certification of enrollment for students and other agencies.
- Supervises evaluation of transfer credit and posting of credit to student records
- Provides SOC military evaluations and contracts.
- Serve as the Primary Designated School Official (PDSO or DSO) for the Student and Exchange Visitor Information System (SEVIS) and international students.
- Supervises the Admissions and Records staff.
- Works to ensure that all areas in Admissions and Records are adequately supported and staff are supervised, trained, and evaluated based on the needs of the institution, department, and program.
- Establishes and coordinates tracking systems and data collection analysis. Evaluates data to determine program outcomes and effectiveness.
- Prepares reports and ensures that goals/objectives, timelines, and budget obligations are met.
- Develop strong partnerships and collaborate with all departments, divisions, and personnel on campus to ensure consistency and continuity of all registration and records processes college wide.
- Assists in the preparation of the College calendar.
- Serves as the custodian of the official College seal
- Manages and monitors the departmental budget.
- Complies with all policies of the State Board of Trustees, the Alabama Community College System, and the College.
- Responsible for the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) compliance and specialty accreditation compliance of all programs/services in assigned division/department.
- Performs related duties as assigned.
Note: The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular positions role, scope, FLSA status, or grade.
Qualifications
QUALIFICATIONS:
- Bachelors degree required. Masters Degree preferred.
- Five (5) years of work experience in Admissions, Records, Registration or Advising in an institution of higher education required.
- Experience working with student technical systems such as Enterprise Resource Planning (ERP) and Customer Relationship Management (CRM) systems required.
- Five (5) years of supervisory/administrative experience required.
- Excellent oral, written, and interpersonal skills.
- Ability to work with diverse populations and resolve student issues.
- Demonstrated time management and organizational skills.
- Commitment to the teaching-learning process of the community college and the open-door admission process.
Application Procedures/Additional Information
APPLICATION PROCEDURE:
Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume, and (d) copies of transcripts of postsecondary education. Application materials must provide documentation that the applicant meets all minimum qualifications.
APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu)
Please Note:
- ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
- When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.
If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:
NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) 524-5627
Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.
*Please mention you saw this ad on CommunityCollegeJobs.*
Search Community College Jobs By State
- Community College Jobs in Alabama
- Community College Jobs in Alaska
- Community College Jobs in Arizona
- Community College Jobs in Arkansas
- Community College Jobs in California
- Community College Jobs in Colorado
- Community College Jobs in Connecticut
- Community College Jobs in Delaware
- Community College Jobs in Florida
- Community College Jobs in Georgia
- Community College Jobs in Hawaii
- Community College Jobs in Idaho
- Community College Jobs in Illinois
- Community College Jobs in Indiana
- Community College Jobs in Iowa
- Community College Jobs in Kansas
- Community College Jobs in Kentucky
- Community College Jobs in Louisiana
- Community College Jobs in Maine
- Community College Jobs in Maryland
- Community College Jobs in Massachusetts
- Community College Jobs in Michigan
- Community College Jobs in Minnesota
- Community College Jobs in Mississippi
- Community College Jobs in Missouri
- Community College Jobs in Montana
- Community College Jobs in Nebraska
- Community College Jobs in Nevada
- Community College Jobs in New Hampshire
- Community College Jobs in New Jersey
- Community College Jobs in New Mexico
- Community College Jobs in New York
- Community College Jobs in North Carolina
- Community College Jobs in North Dakota
- Community College Jobs in Ohio
- Community College Jobs in Oklahoma
- Community College Jobs in Oregon
- Community College Jobs in Pennsylvania
- Community College Jobs in Rhode Island
- Community College Jobs in South Carolina
- Community College Jobs in South Dakota
- Community College Jobs in Tennessee
- Community College Jobs in Texas
- Community College Jobs in Utah
- Community College Jobs in Vermont
- Community College Jobs in Virginia
- Community College Jobs in Washington
- Community College Jobs in West Virginia
- Community College Jobs in Wisconsin
- Community College Jobs in Wyoming