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Administrative Assistant II
Job Description
Title - Administrative Assistant II
Duration- 5 Months
Location- San Diego, CA, 91910
Shift- 8:00 am - 5:00 pm
* Review and process sales contracts and amendments
* Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
* Responsible for routing contracts for signature based on pre-determined signature authority tiers
* Responsible for reviewing, summarizing and logging contract information into company's CRM system
* Save, organize and maintain accurate files, notes and data in electronic files and trackers
* Perform CRM and log maintenance on an ongoing basis to insure accurate reporting
* Utilize data from the company's CRM system to generate reports, analyze data, and track contracting statuses
* Support internal auditing and monitoring efforts
* Analyze contract and pricing discrepancies and correct, resolve and document findings
* Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
* Respond to requests for end-user pricing eligibility and contract eligibility
* Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
* Participate in and prepare for contracting & pricing policy meetings
* Develop and continuously update departmental SOPs (Standard Operating Procedures)
* Demonstrate understanding of the business structure, processes and policies
* Perform closing activities as needed
* Meet deadlines and update clients with status
* Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices.
* Perform other duties & projects as assigned.
* Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.
MINIMUM QUALIFICATIONS | EDUCATION/EXPERIENCE:
* Requires a bachelor's degree in a business-related discipline.
* Minimum intermediate Word and Excel experience a must.
* Minimum of 1-year relevant experience in commercial sales contracting and pricing.
PREFERRED QUALIFICATIONS:
* Two to four years' experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.
* Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.
* Must have good communication & organizational skills
* Must have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)
* Self-starter and a multi-tasker
* Ability to work in a high volume, dynamic team environment
* Previous CRM or database experience preferred
* Previous healthcare, biotech or sales industry experience preferred
COMPETENCIES:
* Self-motivated
* Out of the box thinker
* Positive attitude
* Passion for quality and delivery excellence
* Dependable & reliable
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
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