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Working Title:

Purchasing/Accounts Payable Supervisor

 

Institution:

Century College Buyer Supervisor

 

Bargaining Unit / Union:

216: Middle Management Association

 

City:

White Bear Lake

 

FLSA:

Job Exempt

 

Full Time / Part Time:

Full time

 

Employment Condition:

Classified - Unlimited

 

Salary Range:

$31.19 - $46.91

 

Job Description

Position Purpose

This position is responsible for the development, management and implementation of the colleges purchasing program, contract management and accounts payable. The position ensures compliance with Minnesota State policies and procedures, state statutes and federal regulations, including increasing Centurys annual number of diverse vendors of color and ensuring equity of awards are presented in the overall number of contracts and buying that are awarded to by the college. This position serves as a consultant to the college for purchasing, contracting and accounts payable. The position prepares the insurance application for the college, it also manages the program throughout the year.  The position also oversees all aspects of the colleges purchasing card system to ensure the college is compliant with board policies and procedures related to purchasing cards.

 

Position Responsibilities

• Responsible for the overall leadership and management of the colleges purchasing, contracting, and accounts payable including the supervision of the staff so that College goals are met. 

• Develop, administer, and manage the Colleges procurement program and accounts payable process, according to college and Minnesota State Colleges and Universities policies and procedures, state statutes, and federal regulations.

• Review, prepare and submit the annual insurance application for the college.

• Oversee the clinical agreement process for the college. Maintain a database of existing agreements, create, and manage new clinical agreements for clinical sites.

 

Minimum Qualifications

• A bachelors degree in accounting, finance, business administration, or a closely related field.

• Three or more years of purchasing experience including training and experience preparing and executing contracts, leasing, and general business practices.

• Experience issuing and awarding requests for proposals (RFPs).

• A minimum of three years supervising or lead work of purchasing, accounting or accounts payable professionals.

• Ability to track numerous projects and tasks simultaneously across the institution, and to make decisions independently. 

• Experience and knowledge of purchasing, contracts, and accounts payable principles and techniques, and the ability to interpret, apply, and communicate college policies and procedures, as well as state/federal procurement laws and regulations. 

• Skills in the areas of human relations and the ability to effectively communicate across broad and diverse constituent groups.

 

Preferred Qualification 

• Knowledge of project management techniques.

• Process improvement training.

• Knowledge of Minnesota State ERP systems: Integrated Statewide Records System (ISRS), Marketplace (Jagger) software, SWIFT, and/or Workday.

 

Other Requirements

Please upload the following information with your application:

• Cover letter/letter of interest.

• Current resume.

• Unofficial Transcripts - (please redact all the private information on the transcript before uploading, such as social security number, birth date, age, gender, and date of high school graduation. Foreign transcripts must include an official transcript evaluation which interprets equivalency to U.S. graduate credits)

 

Internal Applicants

All current Century College and Minnesota State employees will need to log into Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub.  Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions.

 

External Applicants

Applicants not currently employed by Minnesota State can access the career site to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State.

 

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held. 

 

This position requires successful completion of employment references and a drivers license background check. 

 

Work Shift (Hours / Days of work)

Monday – Friday 8:00am – 4:30pm

 

Telework (Yes/No)

Yes - *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.

About

 

Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve over 16,500 credit and non-credit students every year.

 

We offer degrees, diplomas, certificates, and courses in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training.

 

With various student support and student life opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community.

 

As a “community” college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners.

 

Century College. Discover Whats Next!

 

To learn more about Century College or Minnesota State, visit https://www.century.edu/ or www.minnstate.edu

 

For questions, please contact Century College Human Resources at jobs@century.edu

 

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($150 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

 

Desired Start Date:

09-25-2024

 

Position End Date:

 

Open Date:

08-08-2024

 

Close Date:

09-13-2024

 

Posting Contact Name:

Kim Claggett

 

Posting Contact Email:

cf9684me@minnstate.edu