Executive Assistant to the Vice President for Instruction
Job Description
Working Title
Executive Assistant to the Vice President for InstructionPosition Status
Full TimeDepartment
InstructionGeneral Summary
The Executive Assistant to the Vice President for Instruction reports to the Vice President of Instruction (VPI) and works closely with all members of the Instructional Leadership Team to advance the projects and initiatives in the division. The Executive Assistant to the Vice President for Instruction will: prepare correspondence and manage the VPIs schedule; serve as a resource regarding policies and procedures; support the administrator in the efficient organization of the office; and be assigned special projects that advance the mission and vision of the college.
Specific Position Duties
- Supports the Vice President for Instruction to accomplish the Colleges mission and goals.
- Supports the Vice President in leading effective Instructional leadership team meetings.
- Plans, manages, and directs the business of the Office of the Vice President for Instruction to maintain an atmosphere of a well-run, professional office while striving for excellence and continuous improvement.
- Coordinates and oversee office administrative duties while providing an extensive level of support to Vice President for Instruction and Associate Vice President for Instruction.
- Exercises independent judgment and initiative that reflect the Vice President for Instructions priorities.
- Assists the Vice President for Instruction in reviewing speeches, presentations, printed materials, etc. and offers suggestions related to correspondence and reports.
- Maintains electronic database of course curriculum, faculty teaching assignments, classroom scheduling as needed for publication of catalogs and course schedules and for compliance with requirements of the Texas Higher Education Coordinating Board.
- Assists the Human Resources office in collection and updating of faculty credentials.
- Oversees the Vice President for Instructions calendar and exercises independent judgment regarding scheduling appointments and commitments.
- Coordinates the Vice President for Instructions travel for college-related activities.
- Provides leadership and coordination in managing projects and initiatives.
- Plans and monitors, with the Vice President for Instruction, the budget line items of the department.
- Other duties as assigned.
Knowledge, Skills, and Abilities:
- Ability to exercise discretion, confidentiality, integrity, and independent judgment
- Ability to work effectively with diverse groups of people
- Knowledge of interpersonal and organizational skills
- Ability to communicate effectively, both orally and in writing
- Ability to listen
- Ability to learn and adapt quickly to new technologies, including Ellucian
- Ability to present in a professional manner
- Skill to effectively manage challenging situations
- Ability to manage several projects simultaneously, work independently and as a part of a team, thrive in a fast-paced environment; and meet deadlines while managing ongoing interruptions.
- Ability to tolerate ambiguity and maintain flexibility in initiating and responding to changing priorities and urgent situations
Minimum Qualifications
- Bachelors Degree from a regionally accredited university.
- Strong oral and written communication skills;
- Strong computer skills within the Microsoft Suite.
- Ability to define problems, collect and interpret data; and effectively present information.
- Must be a self-starter who is also capable of working as an integral part of the Instructional Division.
Preferred Qualifications
- Masters degree from a regionally accredited university;
- Previous experience in an academic setting.
Posting Number
P00449PQuick Link for Internal Postings
https://jobs.odessa.edu/postings/12539*Please mention you saw this ad on CommunityCollegeJobs.*
Search Community College Jobs By State
- Community College Jobs in Alabama
- Community College Jobs in Alaska
- Community College Jobs in Arizona
- Community College Jobs in Arkansas
- Community College Jobs in California
- Community College Jobs in Colorado
- Community College Jobs in Connecticut
- Community College Jobs in Delaware
- Community College Jobs in Florida
- Community College Jobs in Georgia
- Community College Jobs in Hawaii
- Community College Jobs in Idaho
- Community College Jobs in Illinois
- Community College Jobs in Indiana
- Community College Jobs in Iowa
- Community College Jobs in Kansas
- Community College Jobs in Kentucky
- Community College Jobs in Louisiana
- Community College Jobs in Maine
- Community College Jobs in Maryland
- Community College Jobs in Massachusetts
- Community College Jobs in Michigan
- Community College Jobs in Minnesota
- Community College Jobs in Mississippi
- Community College Jobs in Missouri
- Community College Jobs in Montana
- Community College Jobs in Nebraska
- Community College Jobs in Nevada
- Community College Jobs in New Hampshire
- Community College Jobs in New Jersey
- Community College Jobs in New Mexico
- Community College Jobs in New York
- Community College Jobs in North Carolina
- Community College Jobs in North Dakota
- Community College Jobs in Ohio
- Community College Jobs in Oklahoma
- Community College Jobs in Oregon
- Community College Jobs in Pennsylvania
- Community College Jobs in Rhode Island
- Community College Jobs in South Carolina
- Community College Jobs in South Dakota
- Community College Jobs in Tennessee
- Community College Jobs in Texas
- Community College Jobs in Utah
- Community College Jobs in Vermont
- Community College Jobs in Virginia
- Community College Jobs in Washington
- Community College Jobs in West Virginia
- Community College Jobs in Wisconsin
- Community College Jobs in Wyoming