Director of Purchasing - Contracts and Accounts Payable

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Rowan-Cabarrus Community College

Location: Concord, North Carolina
Category: Admin-Sponsored Programs, Grants, and Contracts
Date Posted: September 3, 2024

Job Description

Posting Number:

Regular_0091462

Position Title:

Director of Purchasing - Contracts and Accounts Payable

Classification Title

Director II

Min Salary

$70,032.78

Salary Type

Annual

FLSA

E = Exempt

Position Type:

Staff

Position Summary:

Reporting directly to the Executive Director of Finance and Business Services, the Director of Purchasing – Contracts and Accounts Payable plays a vital role in ensuring the efficient acquisition of goods, equipment, and services for Rowan-Cabarrus Community College. This leadership position involves overseeing the operations and staff within the purchasing, contracts, and accounts payable departments. Key responsibilities include authorizing and generating purchase orders following budget confirmation, ensuring adherence to state regulations and institutional policies, selecting and managing vendor relationships, and negotiating contracts within established guidelines. The Director will also prepare bid specifications, analyze vendor responses, and manage programs such as P-Card administration, equipment inventory, and travel coordination. Additionally, this role involves continuous evaluation and enhancement of purchasing procedures to optimize efficiency.
Supervisory duties include conducting staff performance evaluations, managing time-off requests, making recommendations on hiring, promotions, and terminations, and overseeing daily work assignments.

Required Education/Experience:

Bachelors degree in accounting, business, or a related field, and four (4) years of purchasing experience; or, an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Education/Experience/Skills:

working knowledge of North Carolina e-procurement is desired.

Other Knowledge, Skills and Abilities:

Knowledge of: Managerial principles; Purchasing methods and procedures; Inventory management principles; Customer service principles; Negotiation techniques; Project management principles; Applicable Federal, State, and local laws, rules, and regulations; Computers and related software applications.

Skill in: Prioritizing and assigning work; Monitoring and evaluating employees; Preparing and reviewing product bids; Managing and monitoring contracts; Preparing and maintaining a variety of records and reports; Using a computer and related software applications; Interpreting and ensuring compliance with applicable Federal, State, and Local laws, rules, and regulations; Managing projects; Using a computer and related software applications; Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Department:

Finance & Business Services

Work Hours:

Varies

Posting Date:

08/30/2024

Open Until Filled

Yes

Duty and Responsibility:

Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; training staff; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.

Duty and Responsibility:

Manages the operations and activities of the purchasing and accounts payable function, which includes planning and coordinating projects and processes, procedures, systems, and/or standards; ensures compliance with Federal, State, and local laws, regulations, codes, and/or standards.

Duty and Responsibility:

Coordinates the purchase and distribution of materials, supplies, and equipment for all College departments. Coordinates the P-Card function for the department.

Duty and Responsibility:

Reviews and selects vendors. Coordinates the preparation, administration, and monitoring of contracts which includes maintaining vendor relationships, resolving contract and invoice discrepancies, managing the bidding process; negotiating contracts within defined parameters; and reviewing and approving bids and requests for service.

Duty and Responsibility:

Prepares, reviews, interprets, and analyzes a variety of information, data, and reports related to costs, quality, quantity, and standardization of materials; makes recommendations based on findings.

Duty and Responsibility: