Coordinator/Advisor Student Support Services, TRiO Programs

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Prairie State College

Location: Chicago, Illinois
Category: Student Affairs and Services, TRIO and Accessibility Services
Date Posted: September 4, 2024
Application Deadline: Open until filled

Job Description

Full job description

Posting Details

Posting Number

S0381P

Classification

Staff

DBM Rating

C41

Position Number

051

Position Title

Coordinator/Advisor Student Support Services, TRiO Programs

Position Type

Grant Funded

Status of Position

Staff - Full Time

Union

Support Staff

FLSA

Non Exempt

Position Summary

The Coordinator/Advisor will interview and advise students in all aspects of the transfer process. They will monitor activities and collaborative efforts in accordance with established goals and objectives. Assist with student application and selection procedures for transfer institutions. Assist with staff trainings and other stakeholders using regulations, OMB Circulars, EDGAR, college policy and procedures. Plan college visits and other events designed to motivate students to transfer and graduate. Supervise all follow-up activities as directed by the project Director. The Coordinator/Advisor will also oversee the recordkeeping system that facilitates program planning, development and evaluation.

Reporting and Supervisory Relationships

This position reports to the Director of Student Support Services.

Essential Responsibilities

1. Work directly with the Director to ensure that the goals and objectives of the SSS project are met.

2. Provide financial aid and personal finance counseling to support SSS students achieve their educational and personal goals and off-set the cost of college attendance.

3. Provide academic advising and counseling information services to student participants through structured individual and group meetings.

4. Provide professional support and assistance in college-wide activities related to student admission, financial aid, academic advising, registration, orientation, graduation and overall guidance in an effort to meet program participants needs.

5. Coordinates programming relative to the SSS Project, particularly those related to recruitment, retention, graduation and transfer.

6. Support and participate in both in- and out-of-classroom lives of SSS participants in an effort to enhance their development and learning experiences.

7. Maintain detailed records of all aspects of students progress including academic, social personal etc. that would aid, or impede their overall success.

8. Monitor students academic progress vis-à-vis weekly faculty contact, phone calls, electronic communications and other written correspondence.

9. Assist in student outcomes research and institutional evaluation.

10. Assist the Director in developing and implementing strategies for increasing retention and graduation rates.

11. Design and implements workshops to enhance academic success.

12. Collaborates with varies departments and organizations to plan and organize SSS events.

13. Assist with budget planning and forecast.

14. Coordinate training for part-time staff.

15. Assist the Director with completing the programs Annual Performance Report.

16. Conduct appropriate referrals for students as necessary.

17. Actively engage in the promotion and marketing of the SSS project.

18. Assist with all aspects of program review and student retention efforts such as surveys, focus groups, orientation sessions, parent workshops and intervention groups.

19. Build and maintain positive working relationships with PSC faculty, administrators, and parents/guardians to assist program participants with academic advising, counseling, consultation, referral and information services.

20. Full-time coordinator/advisor will maintain a caseload of 100 participants within the grant project.
21. Attend trainings and conferences for professional development opportunities.
22. Performs other duties as assigned for the betterment of each program participant consistent with the role and required functions of this position.

Other Duties and Responsibilities

Working Conditions/Physical Requirements

The employee typically works indoors in an environment protected from the weather. Moderate travel may be required. Physical activities include the ability to carry appropriate recruitment materials sometimes weighing up to 40 pounds.

Minimum Qualifications

1. Bachelors degree in education, counseling or other human services field is required.

2. Demonstrated sensitivity and experience with students from low-income, disadvantaged educational backgrounds.

3. Demonstrated ability to assist students in a culturally diverse environment.

4. A minimum of two-years of experience advising, counseling or volunteer work in a related field and working with economically and educationally disadvantaged person.

5. FAFSA knowledge and experience in financial aid and financial literacy.

6. Working knowledge along with comfort level in assisting students with college and university admissions, transfer policies and financial assistance processes.

7. Proven commitment to target participant population.

8. Ability to work in teams.

9. Ability to maintain confidentiality.

Preferred Qualifications

1. Experience working with TRiO Programs.

2. Experience working in a community college.

3. Working knowledge of Title IV-Federal Financial Aid.

4. Outstanding programming skills designed at enhancing the quality of the academic and personal lives low-income, first-generation and disabled students.

5. Experience with Datatel Colleague.

Anticipated Work Hours and Days

Monday through Friday; 8:00 a.m. to 4:30 p.m.

Salary

(min)- $53,782, (mid) $69,910, (max) $86,038

Posting Date

08/19/2024

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

All applications must be submitted electronically.