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Donor Relations Coordinator

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Lincoln Land Community College

Location: Springfield, Illinois
Category: Admin-Other Administrative Positions
Date Posted: September 6, 2024

Job Description

Quick Link

https://llcc.peopleadmin.com/postings/7851

Position Title

Donor Relations Coordinator

Full Time or Part Time

Full Time

Months Worked Per Year

12 months

Hours Worked Per Week

40

Work Schedule

Monday-Friday – 8:00 a.m. – 5:00 p.m.

Remote Work Availability

No

Job Description Summary

Exciting Opportunity Alert! LLCC is hiring a Donor Relations Coordinator – Make an Impact, Build Connections and Help Drive our Mission Forward! This position acts as donor relations liaison through strategic direction of gift acknowledgement, recognition and stewardship processes. It will also manage a full array of functions for the LLCC Foundation office; ensure that the daily operations of the Foundation office are managed effectively and efficiently; and serves as primary support to the LLCC Foundation Board of Directors.

Lincoln Community College (LLCC) Foundation is a non-profit 501©(3) organization and governed by a 20-member volunteer board of directors. The mission of the LLCC Foundation is to cultivate and steward charitable gifts to enrich and support Lincoln Land Community College students, programs and services.

As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website. Come join our team and experience success at LLCC!

Starting salary is likely to be between $47,188 and $54,195 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.

LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.

Required Qualifications

Associates degree. Extensive, relevant work experience may be considered in lieu of a degree.
Five years of office management and/or project management.
Uses independent judgment in completing activities and operates under general supervision.
Must be able to work confidentially.
Excellent people skills and ability to handle multiple priorities in a fast-paced environment while meeting deadlines.
Strong attention to detail and accuracy.
Dependability is a must.
Strong organizational and analytical skills, as well as excellent written and verbal communication skills.
Ability to collaborate and function as a member of a team.
Ability to deal tactfully, effectually, and equitably with students, staff, faculty, donors, alumni and the general public.
Extensive software skills, including Microsoft Suite and advanced Excel.

Employment is contingent upon the successful completion of a criminal background check and drug-screen.

Preferred Qualifications

Bachelors degree
Blackbaud Raisers Edge experience
Board portal platform experience
Non-profit board experience

Physical Requirements

Light lifting

Position Salary

Starting salary is likely to be between $47,188 and $54,195 per year with an excellent benefits package.

Open Date

09/06/2024

Open Until Filled

Yes

Special Instructions to Applicants

This position will be open until filled; however, applications must be received on or before September 22, 2024, to be considered during the initial review window. In-person interviews for this position are anticipated to begin October 2 with an anticipated start date end of October.

If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.

If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.

Lincoln Land Community College

ATTN: Human Resources

P.O. Box 19256

Springfield, IL 62794

Description of Job Duty

Manages a comprehensive cloud-based fundraising and donor management software and relationship system. Raisers Edge, RENXT and GiveSmart.

Essential Duty?

Yes

Description of Job Duty

Manages stewardship of donations including gift entry management and maintenance of donor records.

Essential Duty?

Yes

Description of Job Duty

Manages acknowledgment process for donors and ensures that correspondence is in keeping with compliance for federal regulations, including initiating best avenue of correspondence. Responsible for ensuring acknowledgments are prepared within 48 hours.

Essential Duty?

Yes

Description of Job Duty

Responsible for extraction of information from database to meet reporting and research needs of the Foundation team. Collaborate with the appropriate team member on these projects.

Description of Job Duty

Produces weekly donor activity reports and distributes to appropriate team member(s).

Essential Duty?

Yes

Description of Job Duty

Initiates and manages the stewardship process for the monthly donor renewal program. Works in concert with the Assistant Director regarding requests and follow-up. Runs monthly query, creates contact reports, composes donor ask letters, updates database records, and processes and monitors responses.

Essential Duty?

Yes

Description of Job Duty

Runs queries in donor database to create stewardship correspondence (birthday, wedding, sympathy) to donors and staff and for targeted mailings for communication efforts, solicitations, invitations, etc. Coordinates and implements the annual update of the Circle of Friends Recognition Wall.

Essential Duty?

Yes

Description of Job Duty

Assists with and participates in all LLCC Foundation special events. Coordinates management of special event components including, but not limited to, event ticketing processes, sponsor forms, invitations, RSVP tracking, and follow-up correspondence.

Essential Duty?

Yes

Description of Job Duty

Serves as the primary person for organizing all aspects of the LLCC Foundation Board meetings including: independently making all logistical plans and arrangements; compiling input from each Foundation area into a Board agenda with supporting materials; reviewing materials for content accuracy; editing the final draft documents for grammatical accuracy and stylistic symmetry; presenting final draft document for final approval. Manages OnBoard portal platform for the coordination of all aspects of meetings. Additionally, manages LLCC Foundation committee meetings (currently responsible for five board committees) as well as special event committees, including any sub-committee meetings. Transcribes and prepares precise minutes of all regular and special meetings that are subject to independent audit review.

Essential Duty?

Yes

Description of Job Duty

Manages annual review and submission of tax forms to the IRS and other forms such as W-9s. Coordinates and ensures that all Foundation records are filed and stored accurately, per retention policy that are subject to independent audit review.

Essential Duty?

Yes

Description of Job Duty

Assist, when needed, with scholarship management software system(s).

Essential Duty?

Yes

Description of Job Duty

Other duties as assigned.

Essential Duty?

No

Require Applicants to submit references for this position?

Yes

Minimum number of references

3

Applicant Special Instructions

Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor.

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