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Executive Secretary, Lvl 5 College At Lincoln Center Dean

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Fordham University

Job Description

Executive Secretary, Lvl 5 
College At Lincoln Center Dean 
Fordham University 
 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

  • Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
  • We offer tuition remission for employees and their dependents 
  • A generous employer match towards a 403(b) retirement plan.
  • As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
  • As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
  • University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

 

Hybrid Policy:       

Please review the Hybrid Policy here.

https://www.fordham.edu/human-resources/policies-guides-and-agreements/hybridremote-work-policy-for-administrators/

 

Position Summary 
Reporting to the Director of Administration for FCLC and FCRH, this role provides 
essential clerical support for the Deans Office as a whole, with particular 
attention to the Academic Advising team and the Assistant Deans, working 
closely with administrative leadership, fellow staff and students. 
 
Essential Functions 
∙Supports and assists with the day-to-day operations and functions of the 
Deans Office, with a particular focus on academic advising and student 
success support. 
 
∙Maintains confidential records relating to the academic progress of current 
students. 
∙Creates and updates documents and files necessary for advising. 
∙Monitors, reviews, and routes standard requests from students. 
∙Uses Banner, RAMCENTRAL, and other platforms as appropriate, to run 
student reports and data. 
∙Monitors corporate email addresses as assigned, responding to routine 
inquiries and forwarding complex questions as needed. 
∙Works and communicates regularly with various University offices, 
including the Office of Academic Records/Registrar and Student Financial 
Services, as well as academic departments, on various student matters. 
∙Monitors and supervises work performed by work-study students as 
needed. 
 
Essential Functions Note 
This list is not intended to be an exhaustive list. 
The University may assign additional related duties as necessary. 
 
Additional Functions 
∙Provides clerical and front desk service support, including handling initial 
telephone and email inquiries, greeting visitors, processing mail, scanning 
and copying, and sending out correspondence and student 
communications. 
∙Provides primary support for Advising but is also expected to be in an 
alternate support capacity for other areas, like communications, events 
purchasing, and payments. 
oServes as support for other areas of the office when other clerical 
staff are absent or in times of pressing need. 
oUpdates content for the colleges website, as directed, 
oAssists with event implementation for Deans Office events, 
including but not limited to academic orientation, research events, 
and diploma ceremonies. 
 
Required Qualifications: Education and Experience 
∙High School Diploma or Equivalent Required. 
∙Minimum of 2 years of administrative experience or equivalent 
 
Required Qualifications: Knowledge and Skills 
∙Superior customer service orientation; comfortable in interacting with 
students, faculty, and staff (and other stakeholders when appropriate) in a 
professional and efficient manner. 
∙Strong technical skills using Microsoft Office Suite, Google Workspace 
(including Calendar and Drive), and Zoom, willingness and interest in 
training for other software. 
∙Excellent organizational and writing skills. 
∙Ability to maintain discretion and confidentiality. 
∙Mandatory Competency Testing. 
∙Successful candidates should have a knowledge of and commitment to 
the goals of Jesuit Education. 
 
Preferred Qualifications 
∙College degree strongly preferred. 
∙Experience in higher education or educational settings. 
∙Experience with Banner and other education-related software preferred. 
 
Minimum Biweekly Salary for All Others: $2,133.10 
 
Maximum Biweekly Salary for All Others: $2,133.10 
 
Union Affiliation: Local 153 
 
START DATE: ASAP 
 
APPLY HERE: https://careers.fordham.edu/postings/8164 
 
Fordham University is committed to excellence through diversity and 
welcomes candidates of all backgrounds. 
 
Fordham is an Equal Opportunity Employer – Veterans/Disabled and other 
protected categories

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