Honolulu, HI

2024-02063

09/10/2024

0089042

 

 

University of Hawai‘i, Kapi‘olani Community College is seeking applications for the Vice Chancellor for Administrative Services position. Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below: 

Position Title: Vice Chancellor for Administrative Services 
Position Number: 0089042
Hiring Unit: Administrative Services
Location: Kapi'olani Community College
Date Posted: September 10, 2024
Closing Date: November 10, 2024, 11:59 pm HST
Salary Range: $120,750 - $183,750 (Commensurate with education and experience; within budgetary limitations)
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
 
Other Conditions:
Excluded executive, full-time, non-tenurial, general funded. If selected for the position, the appointment is contingent upon verification of all minimum and additional qualifications including official transcripts, licenses, certificates, and work experience documentation.

Introduction
This position serves as the chief administrative officer for Kapi‘olani Community College and is responsible for the planning, organizing, and directing of all administrative support services required by the College. These services are carried out subject to the Chancellors approval and include, but are not limited to, overall management processes, budgetary and financial management, human resource administration, procurement and property management, facilities and grounds management, auxiliary services, campus security, workplace health and safety, and physical facilities planning of both repairs and maintenance and capital improvement projects.

Duties and Responsibilities 
Overall Management Processes

• Plans, organizes, directs, and supervises staff in the Business Office, Human Resources, Facilities and Auxiliary Services, and Safety & Security divisions with the assistance of unit heads; assigns job duties and responsibilities; coordinates staff development/training activities; evaluates/reviews work performance; and develops and assesses agreed upon Service Areas Outcomes (SAOs) for all units within administrative services. Manages and/or partners with other campus stake holders to provide environmental, health and safety activities for the campus.

• Coordinates program reviews within the above-mentioned units and assists with the development of the accreditation self-study and strategic planning processes and reports. Assumes responsibility, with assistance from the Office of Institutional Effectiveness (OFIE) for managing the long-range development plan (LRDP) process, finance and budgeting planning process, organizational and capital improvement plans and the ongoing review/revision of college policies, procedures and regulations.
• Meets with College faculty, staff and students, University of Hawai‘i (UH) officers, community members and representatives from other agencies to assist with the implementation of activities that require the services of the Administrative Services program or the College as a whole.
• Confers with UH Officials and recommends new policies and procedures and modifications to existing procedures related to activities falling within programs supervised.
• Works closely with the College's Executive Leadership Team (ELT), the Vice Chancellors for Administrative Services for other UH Community College campuses, and the administrative offices of both UH Community College and the UH System.

Budgetary and Financial Management

• Coordinates the development of budgetary plans and the preparation of the Colleges operating and capital improvements budget; provides analysis and evaluation of budgetary requests and participates directly in the formulation of recommendations.

• Manages the campus level budgeting (planning and prioritization) and spending in line with the campus Strategic Plan and accreditation standards. Directs the preparation of legislative testimonies, special reports, and detailed budgetary recommendations; serves as a resource staff for testifying College and University officials.
• Administers the Colleges procurement process in conjunction with the Chief Business Officer to ensure adherence to UH, state, and federal policies and procedures; investigates, evaluates and resolves major procurement and property management problems; ensures proper and accurate inventory management and control; reviews and updates the Colleges fiscal policies and procedures in the areas of purchasing, disbursing, payroll, cashiering, accounting, and property management operations.

Human Resources Management

• Directs the Colleges human resources functions in conjunction with the Chief Personnel Officer to ensure compliance with established policies, regulations, collective bargaining contracts, etc.; oversees recruitment, labor relations, fringe benefits, collective bargaining rules and regulations, and position classifications, investigates and recommends solutions to major human resources issues.

• Works with the Chancellor and other Vice Chancellors to prioritize recruitments in accordance with the Colleges policies and procedures.
• Meets with employees, union representatives and members of the general public to discuss issues and concerns related to human resources management.
• Reviews and approves human resource transactions relating to appointments, performance evaluations, leaves, disciplinary actions, etc. of staff within the Administrative Services program.
• Coordinates the Colleges workers compensation and employee benefit programs.

Contract and Memorandum Review

• Works with the UH General Counsels Office and others to develop contracts for campus-wide projects.

• Reviews draft contracts, memorandums of agreement, and memorandums of understanding developed by campus units in consultation with the UH General Counsel and make recommendations for the Chancellors approval.

Facilities Maintenance and Capital Improvements

• Directs the development of the repair and maintenance and capital improvement budgets for the College subject to approval of the Chancellor.

• Develops and implements a preventive maintenance program to reduce the need for major repair and maintenance projects; directs and develops plans and schedules of repair and maintenance and capital improvement projects; ensures the condition of facilities are compatible with program requirements and meets all building regulations and Occupational Safety and Health Administration standards.

• Develops and directs the implementation of a renewable energy and conservation program to ensure the effective production and efficient use of energy on campus.

• Directs the Colleges regular maintenance program, including building and grounds maintenance, to ensure the campus meets all health and safety standards.

Environmental Health, Safety, Security and Auxiliary Services

• Directs the Colleges facilities and auxiliary services operations to include vending, telecommunications, traffic and parking, environmental health and safety, and campus security; evaluates auxiliary services procedures and recommends improvements where necessary.

• Directs, in consultation with relevant College and community stakeholders, the development and implementation of a health and safety program for the College including the College Emergency Preparedness Plan.

• Directs the Colleges security program to create a safe campus for faculty, staff, and students. Evaluates security procedures for the prevention of theft, vandalism, assault, etc., and recommends improvements when necessary.

• Serves as the institutional liaison with the City & County of Honolulu; federal agencies; University departments; State Departments of Accounting and General Services, Planning and Economic Development, Budget and Finance, and Land and Natural Resources; and others on matters relating to repair and maintenance and capital improvement projects.

• Develops and directs the implementation of an energy conservation program to ensure the effective and efficient use of energy on campus.

• Directs the operation of inventory management for physical facilities.

• Assumes responsibility, in partnership with the Colleges Title IX program, for the implementation and compliance, with federal regulations and guidelines pertaining to the Clery Act, Violence Against Women Act (VAWA), etc. Ensures needed services are coordinated with campus security and appropriate law enforcement personnel.

Other

• Performs other duties as may be assigned.

Minimum Qualifications

1. Bachelors degree in Business Administration or related field.

2. Five years of experience in fiscal and personnel management; at least three years of which are in a supervisory capacity.

3. Demonstrated ability to work effectively with various constituents and decision-making bodies of a college or a large and complex activity/organization.

4. Demonstrated outstanding analytical and communication skills, extensive knowledge of policy analysis, systems analysis, modeling and computer capabilities, and principles of organizational behavior and structure.

5. Demonstrated ability to formulate an administrative vision that takes account of both internal capacities and external constraints.

6. Demonstrated ability to establish and maintain effective working relationships with the full range of internal and external university constituents.

Desirable Qualifications:

1. Masters degree in Business Administration.

2. Two or more years of administrative experience which includes responsibilities in any of the following areas: procurement and purchasing, budget preparation and execution, collective bargaining contract administration, CIP development, federal project administration, government accounting, organizational management, and facilities management.

3. Administrative experience in a post-secondary educational environment.

4. Knowledge of University and state governmental operations.

5. Evidence of commitment to Kapi‘olani Community Colleges vision of positioning itself as a model indigenous serving institution whose graduates strengthen the social, economic, and sustainable advancement of Hawai‘i and the world.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED (Read the "To Apply" section carefully)

 

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. Cover letter with a statement outlining how you meet the minimum and desirable qualifications, how your work experiences and/or formal training enable you to fulfill duties and responsibilities, and your management/leadership philosophy;

2. Current curriculum vitae;

3. Three (3) professional references including name, title, and contact info (telephone number and email addresses). References will not be contacted without prior notice to the candidate. 

4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted.

• Diplomas and copies will NOT be accepted.

Incomplete applications will NOT be accepted.

 

NOTE:  

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered.  All requested documents/information become the property of Kapi‘olani Community College and will not be returned.

• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

• If you have not applied for a position before using NEOGOV, you will need to create an account.

 

Inquiries: Darsh Davé, Human Resources Manager, darsh@hawaii.edu

 

EEO/AA, Clery Act, ADA

 

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.  For more information or inquiries regarding these policies, please refer to the following link: www.hawaii.edu/offices/eeo/eeo-coordinators/

 

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

 

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed a www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

 

Accommodation Request:  The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination of requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link:  www.hawaii.edu/offices/eeo/accommodation-request/ 

Kapi'olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, contact Section 504 Coordinator, (808) 734-9575, 4303 Diamond Head Road, 'Ilima 209, Honolulu, HI 96816; Title IX Coordinator, (808) 734-9542, 4303 Diamond Head Road, 'Iliahi 116.