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ACCOUNTANT-FIXED ASSETS

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Midland College

Location: Midland, Texas
Category: Admin-Business And Financial Management
Date Posted: September 12, 2024

Job Description

Job Title

ACCOUNTANT-FIXED ASSETS

Position Status

Full Time

Classification Title

Grade 113

Work Location

Main Campus-3600 N. Garfield, Midland, TX

Job Summary

Enter & reconcile fixed assets and non-capital inventory items, facilitate annual fixed asset audit, and update property transfers and disposals as needed. Prepare journal entries, prepare interdepartmental charges, prepare monthly sales tax report, prepare unclaimed property annually, review W-9s, prepare 1099s, record donations and check requests, and print checks.

Required Qualifications

Bachelors Degree in Accounting or a similar degree, with at least 9 hours in accounting. Alternatively, 30 hours of college credit with at least 3 hours in accounting and a minimum of two years of experience in accounting, bookkeeping, or banking with complex reconciliation experience
Computer literacy to include proficiency with Microsoft Excel
10-key by touch

Preferred Qualifications

Reconciliation experience
Accounts receivable experience
Sales Tax experience
Unclaimed Property experience
W-9 & 1099 Experience
Journal Entry Experience
Non-Profit or Governmental experience

Essential Functions

Maintain fixed asset inventory system for the college, including entering fixed asset additions, disposals, and transfers
Facilitate annual fixed asset inventory, review and update inventory transfers and disposals, and perform fixed asset inventory audits of selected departments
Reconcile asset additions to accounts payable records to ensure that all additions are included in the fixed asset system
Enter journal entries, budget adjustments, and other accounting transactions into the accounting system
Assist departments with questions about fixed assets, etc.
Reconcile and prepare monthly sales tax report
Record Foundation donations and enter invoices
Review W-9s for Midland College and the Midland College Foundation
Prepare, file, and print 1099s annually for Midland College and Midland College Foundation
Prepare interdepartmental charges for photocopies, media charges, and supplies
Prepare unclaimed property reports and maintain a subsidiary of unclaimed checks
Reconcile assigned general ledger accounts
Maintain Foundation accounts under the direction of the Director of Accounting and Associate Director of Accounting
Assign copy codes
Print Accounts Payable, Student Refund, and Midland College Foundation checks
Prepare daily cash balance report and review positive pay on a backup basis
Other duties as assigned

Physical Demands

Must be able to remain in a stationary position 50% of the time
Must be able to sit or stand for long periods of time
The person in this position needs to move to other locations on campus occasionally
Repetitive use of a keyboard at a workstation
Use of manual dexterity
The person in this position frequently communicates with others; must be able to exchange accurate information
Frequently moves equipment or paperwork weighing up to 20 pounds
Duties indoors and some outdoors
Office environment
Ability to work extended hours and attend Midland College or community events

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary

$33.00 per hour

Max Salary

$33.49 per hour

Pay Statement

Salary is commensurate with educational qualifications and experience.

Posting Number

P01277S2016

Open Date

09/06/2024

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts. Unofficial transcripts will be accepted with application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire.

If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicants job qualifications, experience, and abilities.

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