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Purchasing Coordinator

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Lincoln Land Community College

Location: Springfield, Illinois
Category: Admin-Other Administrative Positions
Date Posted: October 1, 2024

Job Description

Quick Link

https://llcc.peopleadmin.com/postings/7960

Position Title

Purchasing Coordinator

Full Time or Part Time

Full Time

Months Worked Per Year

12

Hours Worked Per Week

40

Work Schedule

Monday – Friday 8AM-5PM

Remote Work Availability

No

Job Description Summary

Unlock New Opportunities with LLCC! Were hiring a Purchasing Coordinator—your expertise can make a difference! This position will provide support and service to the college community with the ordering process for a variety of general commodities and services.

As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website. Come join our team and experience success at LLCC!

Starting salary is likely to be between $47,188 and $54,195 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.

LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.

Required Qualifications

Associate degree
Computer competency
Valid Illinois drivers license.

Employment is contingent upon the successful completion of a criminal background check and drug-screen.

Preferred Qualifications

Three years of purchasing/procurement experience

Position Salary

Starting salary is likely to be between $47,188 and $54,195 per year

Open Date

10/01/2024

Open Until Filled

Yes

Special Instructions to Applicants

This position will be open until filled; however, applications must be received on or before October 15, 2024, to be considered during the initial review window. In-person interviews for this position are anticipated to begin October 31 with an anticipated start date end of November.

Transcripts are required for this position and should be uploaded to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.

If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.

Lincoln Land Community College

ATTN: Human Resources

P.O. Box 19256

Springfield, IL 62794

Description of Job Duty

Review all requisitions for fund availability and compliance with board policies and procedures. Perform purchasing activities such as reviewing requisitions and advising departments on the appropriateness and adequacy of specifications and approving of all requisitions.

Essential Duty?

Yes

Description of Job Duty

Assist employees with all purchasing matters including performing research or investigative functions in the purchasing area for products and services (such as equipment, vehicles, furniture, etc.): assist users in preparation of specifications for such items, securing quotations/bids and making awards.

Essential Duty?

Yes

Description of Job Duty

Generate purchase orders and blankets, distribute purchase orders to vendors (via purchase order or online order) and appropriate staff, ensure timely delivery of products and services, coordinate receivables with dock staff, and ensure received product meets requested specifications.

Essential Duty?

Yes

Description of Job Duty

Provide guidance on policies and procedures, rules and regulations, revised statues, and internal guidelines to campus personnel and vendors.

Essential Duty?

Yes

Description of Job Duty

Provide requests for quotations/bids for review by the budget manager and make recommendations for the award of the purchase order.

Essential Duty?

Yes

Description of Job Duty

Investigate any purchasing complaints from departments and/or vendors

Essential Duty?

Yes

Description of Job Duty

Establish a good working relationship with vendors.

Essential Duty?

Yes

Description of Job Duty

Monitor furniture trends in the higher education markets to stay current with new design, function and technology.

Essential Duty?

Yes

Description of Job Duty

Train all new employees on how to use Colleague Financial software.

Essential Duty?

Yes

Description of Job Duty

Monitor, review and, if possible, increase the Colleges minority presence with the BEP requirements.

Essential Duty?

Yes

Description of Job Duty

Manage institutional supplies such as paper and envelopes.

Essential Duty?

Yes

Description of Job Duty

Prepare and solicit telephone bids for commodities and products.

Essential Duty?

Yes

Description of Job Duty

Maintain commodity bid lists and interview salespersons who market the assigned commodities and services.

Essential Duty?

Yes

Description of Job Duty

Submit letters to vendors and memorandums to campus departments pertaining to purchase orders.

Essential Duty?

Yes

Description of Job Duty

Serve as a procurement resource person on the characteristics, capabilities, and applicability of assigned commodities and services.

Essential Duty?

Yes

Description of Job Duty

Perform secretarial/clerical duties in support of the purchasing process.

Essential Duty?

Yes

Description of Job Duty

Assist Accounts Payable to ensure invoices are paid timely and resolve any discrepancies.

Essential Duty?

Yes

Description of Job Duty

Maintain authorized user list for corporate accounts.

Essential Duty?

Yes

Description of Job Duty

Update and maintain vendor information in Colleague or other systems throughout the College.

Essential Duty?

Yes

Description of Job Duty

Coordinate deliveries and installations of furniture and equipment.

Essential Duty?

Yes

Description of Job Duty

Prepare follow-up reports related to the assigned commodities purchases.

Essential Duty?

Yes

Description of Job Duty

Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.

Essential Duty?

No

Description of Job Duty

Assist with deliveries as needed.

Essential Duty?

No

Description of Job Duty

Train and assist staff on the use of the on-line purchasing system.

Essential Duty?

No

Description of Job Duty

Perform other duties as assigned.

Essential Duty?

No

Require Applicants to submit references for this position?

Yes

Minimum number of references

3

Applicant Special Instructions

Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor.

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