Job Description

Job Title- ADMINISTRATIVE ASSISTANT II-AVP OF ORGANIZATIONAL LEARNING & ENGAGEMENT

Position Status- Full Time

Classification Title- Grade 104

Work Location- Main Campus-3600 N. Garfield, Midland, TX

Job Summary- This position is responsible for managing the daily operations of the Division office in support of the AVP.

Required Qualifications

• Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience
• Demonstrated proficiency with Microsoft Office: Word, Excel, and PowerPoint, and Adobe Acrobat
• Knowledge of standard office equipment, business practices, and basic accounting skills
• Excellent communication skills, both written and verbal
• Strong customer service skills
• Ability to work independently and collaboratively as part of a team
• Ability to manage projects effectively
• Ability to schedule activities, and meetings, routinely gather, collate, and/or classify data
• Must possess a valid Texas drivers license, good driving record, and be insurable on Midland Colleges insurance policy

Preferred Qualifications

• Associates degree

Essential Functions

• Provide administrative support for the AVP of Organizational Learning & Engagement and the division office.
• Support the administrative needs of the College & Career Connections program
• Provide administrative support for the other division departments as needed
• Provide administrative support for special projects within the division
• Assist with budget management for division office and division departments
• Serve as the point of contact for division office and division department-related requisitions, purchase orders, and ongoing subscriptions
• Record and reconcile budget balances for the division office and division departments
• Process, develop, and/or maintain electronic files, division correspondence, reports, and spreadsheets
• Maintain inventory of equipment and supplies for the division office and division departments
• Submit service requests for facilities and technology needs
• Coordinate travel arrangements as required for division staff (hotel, air, car rental, etc.)
• Submit payroll and leave forms to Human Resources for the division office, and division departments as needed
• Perform general clerical duties, including answering phones, taking messages, and greeting visitors
• Schedule and set up meetings for the AVP and division department staff, as needed
• Other duties as assigned

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• Must be able to sit or stand for long periods of time
• The person in this position needs to move to other locations on campus occasionally
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others; must be able to exchange accurate information
• Frequently moves equipment or paperwork weighing up to 25 pounds
• Duties indoors and some outdoors

Security Sensitivity- All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary- $21.27 per hour

Max Salary- $21.59 per hour

Posting Number- P01298S2016

Open Date- 10/07/2024

Position Available- Immediately

Special Instructions to Applicants

EEO Statement

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