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Professional Expert (Event Coordinator)

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Contra Costa Community College District

Location: Pleasant Hill, California
Category: Admin-Conference And Events Administration
Date Posted: October 8, 2024

Job Description

Position Title

Professional Expert (Event Coordinator)

Special Instructions to Applicants

DEFINITION

To plan, coordinate, develop, implement, and facilitate events for large-scale college-wide and community engagement ensuring smooth execution in alignment with the institutions mission.

DISTINGUISHING CHARACTERISTICS

This professional expert is responsible for organizing and managing the daily operations of events, ensuring compliance with district and state guidelines, and collaborating with multiple departments to execute large-scale programs.

EXAMPLES OF DUTIES

Duties may include, but are not limited to, the following:

Plan and execute college events, including social and cultural gatherings, celebrations, and special activities.
Coordinate logistics such as venue setup, technology needs, decorations, catering, and registration, guest parking, and staffing. Ensure accessibility of events.
Provide oversight and serve as a point of contact leading up to and throughout the event, as necessary.
Manage budgets and ensure cost-effective resource use.
Prepare promotional materials and publicize events via social media, email, and flyers in coordination with Marketing and Communications.
Collaborate with departments, vendors, and external partners; convene preparation meetings as needed.
Evaluate event effectiveness and implement improvements.
Train and oversee student assistants associated with events.
Create, maintain, and implement a college cultural calendar developed in collaboration with affinity groups, learning communities, and broader college.
Manage associated repository of event materials.
Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Skill/Ability to:

Design, develop, and implement engaging events.
Organize and prioritize tasks under pressure.
Communicate effectively and work collaboratively with diverse college stakeholders.
Track budgets, generate reports, and provide administrative support.
Exercise independent leadership to execute events.

EXPERIENCE AND TRAINING

At least one year of the equivalent of full-time paid experience in event coordination, preferably in a college environment.

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, politics, philosophy, disability, and religious background of all students, faculty and staff.

EDUCATION/LICENSE OR CERTIFICATE

Possession of an Associate degree from an accredited college, such as business administration, marketing, or hospitality management is preferred, or equivalent.

Possession of, or ability to obtain, an appropriate, valid California drivers license.

Perform light physical labor, including lifting and moving items weighing up to 20 pounds.

Our Vision for Social Justice

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.

The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.

Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet we are steadfast in our diligence to forge ahead to advance this vital mission.

Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds, students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.

The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.

If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type:

Temporary/Hourly Assignment (Internal and External applicants)

Location

Diablo Valley College

Posting Number

0002079

# of Openings

1

Range

989

Salary

$46.84/hr

Position Status

Temporary

Overtime Status

Non-Exempt (eligible)

Position

Full-Time

If temporary, employment duration:

N/A

# of Hours Scheduled Per Week

40

Work Schedule By Day and Work Hours

Monday – Friday
8:00am – 5:00pm
(with occasional evening and weekend hours)

Shift Differential %

N/A

# of Months

12

Non-work Periods:

N/A

EEO Job Category

Other Professionals (Services/Support)

Employee Group

Professional Expert

Department

D1001-President's Office

Position Definition

To plan, coordinate, develop, implement, and facilitate events for large-scale college-wide and community engagement ensuring smooth execution in alignment with the institutions mission.

Distinguishing Characteristics

This professional expert is responsible for organizing and managing the daily operations of events, ensuring compliance with district and state guidelines, and collaborating with multiple departments to execute large-scale programs.

Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following:

Plan and execute college events, including social and cultural gatherings, celebrations, and special activities.
Coordinate logistics such as venue setup, technology needs, decorations, catering, and registration, guest parking, and staffing. Ensure accessibility of events.
Provide oversight and serve as a point of contact leading up to and throughout the event, as necessary.
Manage budgets and ensure cost-effective resource use.
Prepare promotional materials and publicize events via social media, email, and flyers in coordination with Marketing and Communications.
Collaborate with departments, vendors, and external partners; convene preparation meetings as needed.
Evaluate event effectiveness and implement improvements.
Train and oversee student assistants associated with events.
Create, maintain, and implement a college cultural calendar developed in collaboration with affinity groups, learning communities, and broader college.
Manage associated repository of event materials.
Perform related duties as assigned.

Minimum Qualification-Education/Experience

EXPERIENCE AND TRAINING

At least one year of the equivalent of full-time paid experience in event coordination, preferably in a college environment.

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, politics, philosophy, disability, and religious background of all students, faculty and staff.

EDUCATION/LICENSE OR CERTIFICATE

Possession of an Associate degree from an accredited college, such as business administration, marketing, or hospitality management is preferred, or equivalent.

Possession of, or ability to obtain, an appropriate, valid California drivers license.

Perform light physical labor, including lifting and moving items weighing up to 20 pounds.

Minimum Qualification-Knowledge Of

N/A

Minimum Qualification-Skill To

N/A

Minimum Qualification-Ability To

N/A

Desirable Qualifications

Event management best practices, including budgeting and logistics.
Modern office technology and software, including event management tools.
Policies related to event planning and public safety.
Experience developing culturally authentic and relevant events for large audiences.

Job Open Date:

10/08/2024

Job Close Date:

11/13/2024

Open Until Filled

No

Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:

Classified Employees Local 1 Contract (Article 20-Benefits):
https://www.4cd.edu/hr/localonecontract/2019-2022%20Local%201%20Contract.pdf

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):
https://www.4cd.edu/gb/policies-procedures/manuals/MSC_08.pdf

POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)

All job offers of employment are conditional upon the applicants satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

Quicklink

https://www.4cdcareers.net/postings/10871

Diversity Statement

It is the Districts policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

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